Notice Information
Notice Title
Support for Communities Framework Lot 4 - Orkney, Shetland and Caithness & Sutherland
Notice Description
This is a Contract Award Notice and as such the procurement process has now ended. This exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects. The requirement is being divided into 6 Lots being procured under separate Notices - this Notice relates to Lot 4 Orkney, Shetland and Caithness & Sutherland. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP200k and GBP220k excluding VAT. This is the figure which has been used in II.1.7 & V.2.4.
Lot Information
Lot 1
This framework will provide an alternative means of providing a range of practical support (not advice already accessible via HIE's Framework for Growth and Development - Specialist Advice) as many community-led organisations lack the capacity or a particular skills set to progress an opportunity timeously. The types of support required have been categorised as Financial; Project Development; Project Delivery/Management and Procurement. As indicated in II.1.4 this Lot relates to Lot 4 Orkney, Shetland and Caithness & Sutherland. The other Lots are as follows: - Lot 1 Inner Moray Firth and Moray - Lot 2 Argyll - Lot 3 Innse Gall - Lot 5 Lochaber, Skye & Wester Ross - Lot 6 Performance Measurement (HIE wide) Lot 6 is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 & is therefore being procured via a selective competitive process.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of Scottish Government direction or a shift in policy. This may result in amendments to existing requirements or the sourcing of new types of support.
Renewal: The Framework will be awarded for an initial period of 2 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar years following the Initial Term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000528241
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP330477
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
66 - Financial and insurance services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
66171000 - Financial consultancy services
72224000 - Project management consultancy services
79400000 - Business and management consultancy and related services
79410000 - Business and management consultancy services
79411000 - General management consultancy services
79412000 - Financial management consultancy services
79413000 - Marketing management consultancy services
79418000 - Procurement consultancy services
Notice Value(s)
- Tender Value
- £220,000 £100K-£500K
- Lots Value
- £220,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £220,000 £100K-£500K
Notice Dates
- Publication Date
- 5 Sep 20187 years ago
- Submission Deadline
- 8 Mar 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 28 Aug 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Contact Name
- Lynda Collin
- Contact Email
- hie.procurement@hient.co.uk, hieprocurement@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=15
27th February 2018 - Terms & Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=19
27th February 2018 - Terms & Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=1
27th February 2018 - Lot 4 CS - Scope of Requirements & Guidance Notes -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=18
27th February 2018 - Lot 4 CS - Scope of Requirements & Guidance Notes -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=3
21st February 2018 - Lot 4 CS - Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=17
21st February 2018 - Lot 4 CS - Pricing Proforma -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=14
3rd February 2018 - HIE Conflict of Interest Policy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=16
3rd February 2018 - Lot 4 CS - ESPD -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=5
3rd February 2018 - Lot 4 CS - Non scored questions form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=6
3rd February 2018 - Scenario - Procurement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=7
3rd February 2018 - Scenario - Project Delivery/Project Management -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=8
3rd February 2018 - Scenario - Project Development -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=9
3rd February 2018 - Scenario - Finance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=10
3rd February 2018 - Annual Return Example -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=11
3rd February 2018 - HIE Business Travel Policy -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=12
3rd February 2018 - SDP - Helping You Bid Better Flyer -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=13
3rd February 2018 - CDS - Collaboration Flyer -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=2
3rd February 2018 - Lot 4 CS - Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB308747&idx=4
3rd February 2018 - Lot 4 CS - Forms for Signature -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB308747
Support for Communities Framework Lot 4 - Orkney, Shetland and Caithness & Sutherland - This exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects. The requirement is being divided into 6 Lots being procured under separate Notices - this Notice relates to Lot 4 Orkney, Shetland and Caithness & Sutherland. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP200k and GBP220k excluding VAT. This is the figure which has been used in II.2.6. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP330477
Support for Communities Framework Lot 4 - Orkney, Shetland and Caithness & Sutherland - This is a Contract Award Notice and as such the procurement process has now ended. This exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects. The requirement is being divided into 6 Lots being procured under separate Notices - this Notice relates to Lot 4 Orkney, Shetland and Caithness & Sutherland. The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP200k and GBP220k excluding VAT. This is the figure which has been used in II.1.7 & V.2.4.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP330477",
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"description": "This framework will provide an alternative means of providing a range of practical support (not advice already accessible via HIE's Framework for Growth and Development - Specialist Advice) as many community-led organisations lack the capacity or a particular skills set to progress an opportunity timeously. The types of support required have been categorised as Financial; Project Development; Project Delivery/Management and Procurement. As indicated in II.1.4 this Lot relates to Lot 4 Orkney, Shetland and Caithness & Sutherland. The other Lots are as follows: - Lot 1 Inner Moray Firth and Moray - Lot 2 Argyll - Lot 3 Innse Gall - Lot 5 Lochaber, Skye & Wester Ross - Lot 6 Performance Measurement (HIE wide) Lot 6 is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 & is therefore being procured via a selective competitive process.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"value": {
"amount": 220000,
"currency": "GBP"
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"options": {
"description": "In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of Scottish Government direction or a shift in policy. This may result in amendments to existing requirements or the sourcing of new types of support."
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"contractPeriod": {
"durationInDays": 1080
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"hasRenewal": true,
"renewal": {
"description": "The Framework will be awarded for an initial period of 2 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar years following the Initial Term."
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"awardCriteria": {
"criteria": [
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"type": "quality",
"name": "Management & Delivery Methodology",
"description": "20"
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"type": "price",
"description": "20"
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"bidOpening": {
"date": "2018-03-08T12:00:00Z"
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"electronicInvoicingPolicy": "allowed",
"performanceTerms": "The contract will include Key Performance Indicators (KPIs), which can be found within the Tender documentation."
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"otherRequirements": {
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"selectionCriteria": {
"criteria": [
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"type": "economic",
"minimum": "ESPD 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = GBP5m http://www.hse.gov.uk/pubns/hse40.pdf Public Liability Insurance = GBP5m Professional Indemnity Insurance = GBP5m"
},
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"type": "technical",
"description": "Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
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},
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"languages": [
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"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
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"classification": {
"id": "79400000",
"scheme": "CPV"
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"hasRecurrence": true,
"recurrence": {
"description": "HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period."
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"amendments": [
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"id": "amd-2",
"description": "Change to Professional Indemnity Insurance (PII ) & Indicative Timescales Following a query regarding PII & the related retention period we would like to provide the following information to all bidders. As explained, when determining appropriate levels of insurances, HIE are required to consider a number of aspects including the potential risk/s associated with delivering these requirements. The nature and depth of some of the activities which may be required (eg providing technical support for renewable energy developments or supporting a community with funding applications and other fundraising to develop a significant building or community asset) lead HIE to believe they pose a higher level of risk compared to other consultancy engagements and therefore we feel GBP 5m for PII is not disproportionate. Bidders are reminded that, as detailed in the Award Criteria Response Form, when costing Price (ie Rates), HIE have allowed for various factors to be considered, including any relating to fees. We feel the 5 year retention timescale aligns with other public sector bodies standard terms and conditions and that of the Prescription & Limitations (Scotland) Act 1973. However, following consultation with our Insurance Broker, we have decided to amend the requirement for Professional Indemnity Insurance from an \"each and every claim\" basis to \"for each and every claim and in the aggregate\". The published Scope of Requirements and Terms and Conditions have both been replaced to incorporate this change - previous versions should be disregarded. We have also removed the Property Losses from the Terms and Conditions. To allow for these changes, the deadline for asking queries is now extended to 12 noon on 21st March with the new deadline for tenders being received now being 12 noon on 29th March. Amendments to Contract Notice: Replace IV.2.2) Time limit for receipt of tenders or requests to participate Date: 08/03/2018 Local time: 12:00 with IV.2.2) Time limit for receipt of tenders or requests to participate Date: 29/03/18 Local time: 12:00 Replace IV.2.7) Conditions for opening of tenders Date: 08/03/2018 Local time: 12:00 With IV.2.7) Conditions for opening of tenders Date: 29/03/18 Local Time: 12:00 Reason To allow bidders sufficient time to submit proposals due to changes to Insurance requirements as per Additional Information provided.",
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"section": "IV.2.2",
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"language": "EN",
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"scheme": "EU-OJ",
"identifier": "2018/S 024-051083"
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"description": "This is one of 6 Frameworks procured under separate notices (Lots). Bidders were able to submit a response for any of Lots 1-5, details of which can be located via the PCS/OJEU notices, published on the same date with \"SUPPORT FOR COMMUNITIES FRAMEWORK' in the contract description. Estimated values in II.1.4, II.1.7 & V.2.4 are indicative only & relate to the current anticipated values over the 36 month period. The estimated max aggregated value (across all 6 Lots) over 36 months is GBP1m. This Framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework as & when required. It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. (SC Ref:545675)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
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"suppliers": [
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"name": "Aquatera Ltd"
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{
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"name": "CEL Trading Ltd"
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{
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"name": "Delfinity Ltd"
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"name": "SKS Scotland CIC"
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