Notice Information
Notice Title
Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract
Notice Description
Southside Housing Association wish to appoint a suitably qualified Service provider to carry out Control and Prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.
Lot Information
Lot 1
To ensure that Southside Housing Association is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication "The approved code of practice L8 Legionnaires disease - the control of bacteria in water systems. The contract will be let as a measured term contract and will include monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580. - Cleaning cold and hot water storage tanks where necessary, - Servicing TMVs when necessary, - Asset identification, - Provision of a web based recording and monitoring system, - Making alterations to hot water storage vessels to ensure compliance, - Making alterations to TMVs to ensure compliance, - Recording and reporting within a Webb based reporting and recording system, - Train and support the Association's administration staff.. In response to ESPD 2C.1 suppliers should provide the required information if applicable to them. In response to 2D.1 Suppliers should provide this information and if applicable to them. In response to 2D.1.1 Suppliers should provide this information where it is known and in particular for any laboratory they intend to engage for water testing services.
Options: The Association may take up an option to extend the current contract to further properties which they currently own or factor or may come to own or factor during the currency of the contract. Initially the successful supplier may be engaged to identify any further properties where prevention and control of legionella may be required due to the existence of communal tanks.
Renewal: The contract may be extended for a variable period of up to two years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000539120
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331011
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
71 - Architectural, construction, engineering and inspection services
79 - Business services: law, marketing, consulting, recruitment, printing and security
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
45232430 - Water-treatment work
71313000 - Environmental engineering consultancy services
71630000 - Technical inspection and testing services
79993100 - Facilities management services
90913100 - Tank-cleaning services
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £90,484 Under £100K
Notice Dates
- Publication Date
- 11 Sep 20187 years ago
- Submission Deadline
- 21 May 2018Expired
- Future Notice Date
- Not specified
- Award Date
- 8 Aug 20187 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Within 5 years
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHSIDE HOUSING ASSOCIATION LTD
- Contact Name
- Not specified
- Contact Email
- kmcleod@southside-ha.co.uk
- Contact Phone
- +44 1414221112
Buyer Location
- Locality
- GLASGOW
- Postcode
- G51 4EB
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Cardonald
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=12
10th May 2018 - Notes taken at Site walkround to which all interested parties were invited. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=4
10th May 2018 - Pricing Section 1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=11
10th May 2018 - Pricing Section 1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=1
10th May 2018 - Invitation to Tender in Word Format -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=10
10th May 2018 - Invitation to Tender in Word Format -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=3
13th April 2018 - Appendix 6 Spreadsheet Controls -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=5
13th April 2018 - Pricing Section 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=6
13th April 2018 - ESPD (Scotland) v1.10 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=7
13th April 2018 - Site and Plant Information -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=8
13th April 2018 - Word Documents for Completion by Contractor -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=9
13th April 2018 - ITT in its entirety in PDF Format -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=2
13th April 2018 - Appendix 6 Screen Shots -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR316641
Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract - Southside Housing Association wish to appoint a suitably qualified Service provider to carry out Control and Prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331011
Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract - Southside Housing Association wish to appoint a suitably qualified Service provider to carry out Control and Prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000539120-2018-09-11T00:00:00Z",
"date": "2018-09-11T00:00:00Z",
"ocid": "ocds-r6ebe6-0000539120",
"initiationType": "tender",
"parties": [
{
"id": "org-47",
"name": "Southside Housing Association Ltd",
"identifier": {
"legalName": "Southside Housing Association Ltd"
},
"address": {
"streetAddress": "Southside House, 135 Fifty Pitches Road",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G51 4EB"
},
"contactPoint": {
"email": "kmcleod@southside-ha.co.uk",
"telephone": "+44 1414221112",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.ewing-somerville.com"
}
},
{
"id": "org-48",
"name": "Ewing Somerville Partnership (Scotland) Ltd.",
"address": {
"streetAddress": "40 Speirs Wharf",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G4 9TH"
},
"contactPoint": {
"email": "gmccann@ewing-somerville.com",
"telephone": "+44 1413533531",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"processContactPoint"
]
},
{
"id": "org-162",
"name": "Southside Housing Association Ltd",
"identifier": {
"legalName": "Southside Housing Association Ltd"
},
"address": {
"streetAddress": "Southside House, 135 Fifty Pitches Road",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G51 4EB"
},
"contactPoint": {
"email": "kmcleod@southside-ha.co.uk",
"telephone": "+44 1414221112",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://southside-ha.org"
}
},
{
"id": "org-163",
"name": "Chemtech Consultancy Ltd",
"identifier": {
"legalName": "Chemtech Consultancy Ltd"
},
"address": {
"streetAddress": "Unit D, East Fulton Farm, Darluith Road,, Linwood",
"locality": "Paisley",
"region": "UK",
"postalCode": "PA3 3TP"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
}
],
"buyer": {
"name": "Southside Housing Association Ltd",
"id": "org-162"
},
"tender": {
"id": "ESP3797",
"title": "Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract",
"description": "Southside Housing Association wish to appoint a suitably qualified Service provider to carry out Control and Prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "45232430",
"scheme": "CPV"
},
{
"id": "90913100",
"scheme": "CPV"
},
{
"id": "71630000",
"scheme": "CPV"
},
{
"id": "79993100",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "South side of Glasgow"
},
"deliveryAddresses": [
{
"region": "UKM82"
},
{
"region": "UKM82"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 250000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2018-05-21T12:00:00Z"
},
"awardPeriod": {
"startDate": "2018-05-21T12:00:00Z"
},
"documents": [
{
"id": "APR316641",
"documentType": "contractNotice",
"title": "Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract",
"description": "Southside Housing Association wish to appoint a suitably qualified Service provider to carry out Control and Prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR316641",
"format": "text/html"
},
{
"id": "APR316641-1",
"title": "Invitation to Tender in Word Format",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=1",
"datePublished": "2018-04-13T11:10:40Z",
"dateModified": "2018-05-10T09:01:24Z",
"format": "application/msword"
},
{
"id": "APR316641-2",
"title": "Appendix 6 Screen Shots",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=2",
"datePublished": "2018-04-13T11:10:41Z",
"dateModified": "2018-04-13T11:10:41Z",
"format": "application/msword"
},
{
"id": "APR316641-3",
"title": "Appendix 6 Spreadsheet Controls",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=3",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-04-13T11:10:42Z",
"format": "application/vnd.ms-excel"
},
{
"id": "APR316641-4",
"title": "Pricing Section 1",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=4",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-05-10T09:28:07Z",
"format": "application/vnd.ms-excel"
},
{
"id": "APR316641-5",
"title": "Pricing Section 2",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=5",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-04-13T11:10:42Z",
"format": "application/vnd.ms-excel"
},
{
"id": "APR316641-6",
"title": "ESPD (Scotland) v1.10",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=6",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-04-13T11:10:42Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR316641-7",
"title": "Site and Plant Information",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=7",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-04-13T11:10:42Z",
"format": "application/vnd.ms-excel"
},
{
"id": "APR316641-8",
"title": "Word Documents for Completion by Contractor",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=8",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-04-13T11:10:42Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "APR316641-9",
"title": "ITT in its entirety in PDF Format",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=9",
"datePublished": "2018-04-13T11:10:42Z",
"dateModified": "2018-04-13T11:10:42Z",
"format": "application/pdf"
},
{
"id": "APR316641-10",
"title": "Invitation to Tender in Word Format",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=10",
"datePublished": "2018-05-10T09:01:23Z",
"dateModified": "2018-05-10T09:01:23Z",
"format": "application/msword"
},
{
"id": "APR316641-11",
"title": "Pricing Section 1",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=11",
"datePublished": "2018-05-10T09:28:07Z",
"dateModified": "2018-05-10T09:28:07Z",
"format": "application/vnd.ms-excel"
},
{
"id": "APR316641-12",
"title": "Notes taken at Site walkround to which all interested parties were invited.",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR316641&idx=12",
"datePublished": "2018-05-10T09:32:27Z",
"dateModified": "2018-05-10T09:32:27Z",
"format": "application/pdf"
},
{
"id": "SEP331011",
"documentType": "awardNotice",
"title": "Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract",
"description": "Southside Housing Association wish to appoint a suitably qualified Service provider to carry out Control and Prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP331011",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "To ensure that Southside Housing Association is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication \"The approved code of practice L8 Legionnaires disease - the control of bacteria in water systems. The contract will be let as a measured term contract and will include monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580. - Cleaning cold and hot water storage tanks where necessary, - Servicing TMVs when necessary, - Asset identification, - Provision of a web based recording and monitoring system, - Making alterations to hot water storage vessels to ensure compliance, - Making alterations to TMVs to ensure compliance, - Recording and reporting within a Webb based reporting and recording system, - Train and support the Association's administration staff.. In response to ESPD 2C.1 suppliers should provide the required information if applicable to them. In response to 2D.1 Suppliers should provide this information and if applicable to them. In response to 2D.1.1 Suppliers should provide this information where it is known and in particular for any laboratory they intend to engage for water testing services.",
"status": "complete",
"value": {
"amount": 250000,
"currency": "GBP"
},
"options": {
"description": "The Association may take up an option to extend the current contract to further properties which they currently own or factor or may come to own or factor during the currency of the contract. Initially the successful supplier may be engaged to identify any further properties where prevention and control of legionella may be required due to the existence of communal tanks."
},
"hasOptions": true,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The contract may be extended for a variable period of up to two years."
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "60%"
},
{
"type": "price",
"description": "40%"
}
]
}
}
],
"bidOpening": {
"date": "2018-05-21T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "Refer to information provided in response to 'minimum level(s) of standards required'.",
"minimum": "Please refer to this section when completing section 4B of the ESPD (Scotland): Question Reference 4B.1.2: Bidders will require to have an average yearly turnover for the last three years of a minimum of 90,000.00 GBP. As evidence for this Southside Housing Association may ask for annual accounts for the bidder. Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading. Question Reference 4B.4: Bidders must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Question Reference 4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employers (Compulsory)Liability Insurance - 5 million GBP Public Liability Insurance - 10 million GBP"
},
{
"type": "technical",
"description": "Refer to information provided in response to 'minimum level(s) of standards required'",
"minimum": "In response to Question 4C.1.2 bidders will be required to provide three (3 number) examples of contracts which demonstrate the contractor's ability to perform contracts of the scope and nature similar to the Works as described in part II.2.4. The example contracts must have been worked on in the last three years and demonstrate fully the relevant experience to deliver the works. This will require written narrative to describe the similarities between the example contracts and this procurement. The example projects should be within a housing environment. The example contracts must have been on-going for at least 3 months and the Bidder must be able to provide evidence of this. In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies/laboratories who they can rely upon to carry out the water testing requirements of the contract. In response to 4C.10 Bidders will be required to state the proportion of the works they intend to sub-contract. In response to 4D.1 (1.1 and 1.2) - Quality Assurance Schemes and Environmental Management Standards - The bidder must hold a UKAS(or equivalent)accredited independent third party certificate of compliance in accordance with BS EN ISO9001(or equivalent), AND the bidder must hold a UKAS(or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent)or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality management procedures and health and safety procedures can be provided and provide this information. 4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent)accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent)or a valid EMAS(or equivalent)certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information. If the Bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation. Unsatisfactory responses to Sections C and/or D will result in disqualification from this competition."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2018-09-18T00:00:00Z"
}
},
"classification": {
"id": "71313000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "Within 5 years"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015 NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=516732. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:557002)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000539120"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000539120"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "ESP: 3797",
"suppliers": [
{
"id": "org-163",
"name": "Chemtech Consultancy Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ESP: 3797",
"awardID": "ESP: 3797",
"status": "active",
"value": {
"amount": 90484.89,
"currency": "GBP"
},
"dateSigned": "2018-08-08T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2018/S 072-159778"
}
],
"bids": {
"statistics": [
{
"id": "366",
"measure": "bids",
"value": 11,
"relatedLot": "1"
}
]
}
}