Award

IPCCTV Camera System Upgrade

EAST AYRSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

28 Jun 2019 at 00:00

Tender

02 Aug 2018 at 00:00

Summary of the contracting process

The East Ayrshire Council is undertaking a procurement process for the upgrade of its IPCCTV Camera System, aimed at refreshing and modernising the Risk Management Centre (RMC) and its associated CCTV infrastructure. The procurement has been initiated through an open tender procedure. The contract, valued at approximately £450,000, has stages encompassing planning and tender phases. The deadline for submissions ended on 26 September 2018, with the award decision made shortly after. This project is located within Kilmarnock, UK, and falls under the category of general public services.

This procurement offers significant growth opportunities for businesses specialising in security systems and infrastructure upgrades, particularly those with experience in CCTV technology and maintenance services. Companies equipped to deliver comprehensive support, documentation, and five-year maintenance arrangements will be particularly well-suited to compete for this contract. The successful bidder could establish a long-term relationship with East Ayrshire Council, contributing to community safety initiatives during and beyond the project's implementation.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

IPCCTV Camera System Upgrade

Notice Description

This Invitation to Tender is for the refresh and modernisation of the Council's Risk Management Centre (RMC), and associated infrastructure including Our ('The Council's') CCTV estate. This will also include support, documentation and maintenance arrangements.

Lot Information

Lot 1

This Invitation to Tender is for the refresh and modernisation of the Council's Risk Management Centre (RMC), and associated infrastructure including Our ('The Council's') CCTV estate. This will also include support, documentation and maintenance arrangements. The project will consist of two phases. The first phase, which is scheduled to take place in 2018, will focus on the upgrading of the RMC itself. The second phase will focus on the CCTV camera estate in our towns and villages. This work will run concurrently with phase one, taking place in Q4 2018/ Q1 2019, however it is expected that the full rollout will take up to two years. Phase one costs for the upgrade to the RMC will be allocated circa GBP 250K, with Phase 2, upgrading the camera estate, circa GBP 200K. In terms of maintenance arrangements, it is intended that a five year maintenance contract will form part of the successful bid.

Renewal: Maintenance element of the contract will be renewed

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000552364
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL358859
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services


CPV Codes

35120000 - Surveillance and security systems and devices

35125300 - Security cameras

50610000 - Repair and maintenance services of security equipment

Notice Value(s)

Tender Value
£450,000 £100K-£500K
Lots Value
£450,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£334,945 £100K-£500K

Notice Dates

Publication Date
28 Jun 20196 years ago
Submission Deadline
26 Sep 2018Expired
Future Notice Date
Not specified
Award Date
24 Jun 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE COUNCIL
Contact Name
Heather Murray
Contact Email
heather.murray@east-ayrshire.gov.uk, zoe.wilson@east-ayrshire.gov.uk
Contact Phone
+44 1563576125, +44 1563576231

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

FORTRESS SECURITY ALARMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000552364-2019-06-28T00:00:00Z",
    "date": "2019-06-28T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000552364",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-50",
            "name": "East Ayrshire Council",
            "identifier": {
                "legalName": "East Ayrshire Council"
            },
            "address": {
                "streetAddress": "Corporate Procurement Team, London Road HQ",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA3 7BU"
            },
            "contactPoint": {
                "email": "zoe.wilson@east-ayrshire.gov.uk",
                "telephone": "+44 1563576231",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.east-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-18",
            "name": "East Ayrshire Council",
            "identifier": {
                "legalName": "East Ayrshire Council"
            },
            "address": {
                "streetAddress": "Corporate Procurement Team, London Road HQ",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA3 7BU"
            },
            "contactPoint": {
                "name": "Heather Murray",
                "email": "heather.murray@east-ayrshire.gov.uk",
                "telephone": "+44 1563576125",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.east-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-465",
            "name": "Fortress Security Alarms Ltd",
            "identifier": {
                "legalName": "Fortress Security Alarms Ltd"
            },
            "address": {
                "streetAddress": "6 Langlands Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 2AH"
            },
            "contactPoint": {
                "telephone": "+44 1563533222",
                "faxNumber": "+44 1563532656"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        }
    ],
    "buyer": {
        "name": "East Ayrshire Council",
        "id": "org-18"
    },
    "tender": {
        "id": "PS-18-48",
        "title": "IPCCTV Camera System Upgrade",
        "description": "This Invitation to Tender is for the refresh and modernisation of the Council's Risk Management Centre (RMC), and associated infrastructure including Our ('The Council's') CCTV estate. This will also include support, documentation and maintenance arrangements.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "35125300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50610000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 450000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2018-09-26T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2018-09-26T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG327103",
                "documentType": "contractNotice",
                "title": "IPCCTV Camera System Upgrade",
                "description": "This Invitation to Tender is for the refresh and modernisation of the Council's Risk Management Centre (RMC), and associated infrastructure including Our ('The Council's') CCTV estate. This will also include support, documentation and maintenance arrangements.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG327103",
                "format": "text/html"
            },
            {
                "id": "JUL358859",
                "documentType": "awardNotice",
                "title": "IPCCTV Camera System Upgrade",
                "description": "This Invitation to Tender is for the refresh and modernisation of the Council's Risk Management Centre (RMC), and associated infrastructure including Our ('The Council's') CCTV estate. This will also include support, documentation and maintenance arrangements.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL358859",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "This Invitation to Tender is for the refresh and modernisation of the Council's Risk Management Centre (RMC), and associated infrastructure including Our ('The Council's') CCTV estate. This will also include support, documentation and maintenance arrangements. The project will consist of two phases. The first phase, which is scheduled to take place in 2018, will focus on the upgrading of the RMC itself. The second phase will focus on the CCTV camera estate in our towns and villages. This work will run concurrently with phase one, taking place in Q4 2018/ Q1 2019, however it is expected that the full rollout will take up to two years. Phase one costs for the upgrade to the RMC will be allocated circa GBP 250K, with Phase 2, upgrading the camera estate, circa GBP 200K. In terms of maintenance arrangements, it is intended that a five year maintenance contract will form part of the successful bid.",
                "status": "complete",
                "value": {
                    "amount": 450000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Maintenance element of the contract will be renewed"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Method Statement",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                }
            }
        ],
        "bidOpening": {
            "date": "2018-09-26T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2018-12-31T00:00:00Z"
            }
        },
        "classification": {
            "id": "35120000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "coveredBy": [
            "GPA"
        ]
    },
    "language": "EN",
    "description": "(SC Ref:589311)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000552364"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000552364"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "PS/18/48",
            "suppliers": [
                {
                    "id": "org-465",
                    "name": "Fortress Security Alarms Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "PS/18/48",
            "awardID": "PS/18/48",
            "status": "active",
            "value": {
                "amount": 334945,
                "currency": "GBP"
            },
            "dateSigned": "2019-06-24T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2018/S 149-340828"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "501",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "502",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "1"
            }
        ]
    }
}