Award

Framework Agreement for All Trades Reactive Repairs and Maintenance

WHITEINCH AND SCOTSTOUN HOUSING ASSOCIATION LTD.

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process is managed by the Whiteinch and Scotstoun Housing Association Ltd. for a Framework Agreement for All Trades Reactive Repairs and Maintenance, located in Glasgow, UK. This contract falls within the housing and community amenities sector and is at the award stage, with contracts signed on 9th May 2019. The procurement method utilised was selective, under a restricted procedure, covering five specific lots: joinery, plumbing, electrical work, multi-trade general building, and out-of-hours multi-trade services.

This tender provides significant opportunities for small and medium-sized enterprises (SMEs) in the repair and maintenance sectors. Businesses specialising in joinery, plumbing, electrical services, and general building trades can effectively compete for different lots within this framework, especially those able to respond to emergency and scheduled maintenance. By engaging in this contract, suitable firms can enhance their visibility, secure steady work in the Whiteinch and Scotstoun areas, and build relationships with a public housing authority.

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Notice Title

Framework Agreement for All Trades Reactive Repairs and Maintenance

Notice Description

The principal objective of this tender is to procure a framework of contractors who will provide reactive repairs and small works contract to various tenanted properties in the Whiteinch and Scotstoun districts of Glasgow. A single contractor will be appointed to each lot. There are 5 Lots: Lot 1-Joinery; Lot 2- Plumbing; Lot 3-Electrical, Lot 4-Multi Trade General Contractor and Lot 5-Out of Hours Multi Trade. The Multi Trade General Contractor is the largest Lot and this contractor will carry out all aspects of general builderswork reactive maintenance however, the joinery, plumbing and electrical trades works will be limited to supporting the single trades contractors when they are unable to carryout their workload. The out of hours contractor will carry out joinery, plumbing and electrical works on an emergency call out basis to make safe. Repair works will only be carried out where this can be done in the same visit.

Lot Information

Joinery Repairs and Servicing

Joinery works to be carried out in normal working hours; generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. Basis of pricing is a Schedule of Rates. Further information is contained within the draft Invitation to Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option to extend the contract for any further variable periods up to a maximum of two years.

Plumbing and Simple Drainage

Plumbing and Minor Damage Works to be carried out in normal working hours; generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. Basis of pricing is a Schedule of Rates. Further information in contained within the draft Invitation to Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option to extend the contract for any further variable periods up to a maximum of two years.

Multi Trade General Builder; roof repairs, blacksmith, internal wall tiling, painting, plastering, slab laying, masonry and brickwork, joinery, electrical and plumbing works

General multi trade reactive maintenance works. NOTE: The joinery, plumbing and electrical requirements of the General Trades contractor will be limited to acting as a back up contractor when the single trades contractors who will be appointed under Lots 1,2 and 3 of the Framework are unavailable to carry out these works. The works are to be carried out in normal working hours; generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. Basis of pricing is a Schedule of Rates. Further information is contained within the draft Invitation to Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option to extend the contract for any further variable periods up to a maximum of two years.

Multi Trade Contractor: Out of Hours Works

Out of Hours reactive maintenance work comprising mainly joinery, electrical and plumbing works of an emergency nature and also roofing, door entry and aerial repair works. The requirement is mainly to make safe and repair if possible during the visit. If the repair work is not possible during the emergency call out these will be carried out by the individual trades contractor appointed under Lots 1,2 or 3 of this framework. Normal working hours are generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. However, over longer office closure periods such as Christmas and New Year the Out of Hours contractor will be required to return after make safe works and carry out full repairs. The Out of Hours contractor must have a single point of contact outwith office hours, tradesman's mobile numbers will not be accepted as adequate. Basis of pricing is a Schedule of Rates. Further information is contained within the draft Invitation to Tender documents.. Economic operatives may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option to extend the contract for any further variable periods up to a maximum of two years.

Electrical and Associated Works

Electrical and associated reactive maintenance works to occupied tenanted properties and common areas. Works to be carried out in normal working hours; generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. Basis of pricing is a Schedule of Rates. Further information is contained within the draft Invitation to Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: May take up option to extend the contract for any further variable periods up to a maximum of two years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000555096
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY354747
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45260000 - Roof works and other special trade construction works

45261900 - Roof repair and maintenance work

45262500 - Masonry and bricklaying work

45312320 - Television aerial installation work

45330000 - Plumbing and sanitary works

45332000 - Plumbing and drain-laying work

45410000 - Plastering work

45421000 - Joinery work

45431200 - Wall-tiling work

45442100 - Painting work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50711000 - Repair and maintenance services of electrical building installations

50800000 - Miscellaneous repair and maintenance services

71550000 - Blacksmith services

Notice Value(s)

Tender Value
£2,100,000 £1M-£10M
Lots Value
£517,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£102,821 £100K-£500K

Notice Dates

Publication Date
21 May 20196 years ago
Submission Deadline
21 Sep 2018Expired
Future Notice Date
Not specified
Award Date
9 May 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
Between 2022 and 2024.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WHITEINCH AND SCOTSTOUN HOUSING ASSOCIATION LTD.
Contact Name
Not specified
Contact Email
mfyfe@wsha.org.uk
Contact Phone
+44 1419592552

Buyer Location

Locality
GLASGOW
Postcode
G14 0UG
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Victoria Park
Westminster Constituency
Glasgow West

Supplier Information

Number of Suppliers
4
Supplier Names

CITY BUILDING (CONTRACTS) LLP/RSBI

DGKENNEDY

POWER-LITE ELECTRICAL

TIMETRA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "selectionCriteria": {
                    "description": "The criteria for scoring the ESPD Selection Section - Technical and Professional Ability is contained within the ESPD. All other scored sections of the ESPD will be evaluated on a Pass/Fail basis. Bidders must receive a pass score as detailed within the ESPD to be considered for selection to the tender stage. Thereafter the highest scoring Bidders will be selected."
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                "renewal": {
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            },
            {
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                "value": {
                    "amount": 300000,
                    "currency": "GBP"
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                "hasOptions": false,
                "secondStage": {
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                "selectionCriteria": {
                    "description": "The criteria for scoring the ESPD Selection Section - Technical and Professional Ability is contained within the ESPD. All other scored sections of the ESPD will be evaluated on a Pass/Fail basis. Bidders must receive a pass score as detailed within the ESPD to be considered for selection to the tender stage. Thereafter the highest scoring Bidders will be selected."
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                "renewal": {
                    "description": "May take up option to extend the contract for any further variable periods up to a maximum of two years."
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            },
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                "description": "Out of Hours reactive maintenance work comprising mainly joinery, electrical and plumbing works of an emergency nature and also roofing, door entry and aerial repair works. The requirement is mainly to make safe and repair if possible during the visit. If the repair work is not possible during the emergency call out these will be carried out by the individual trades contractor appointed under Lots 1,2 or 3 of this framework. Normal working hours are generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. However, over longer office closure periods such as Christmas and New Year the Out of Hours contractor will be required to return after make safe works and carry out full repairs. The Out of Hours contractor must have a single point of contact outwith office hours, tradesman's mobile numbers will not be accepted as adequate. Basis of pricing is a Schedule of Rates. Further information is contained within the draft Invitation to Tender documents.. Economic operatives may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
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                "value": {
                    "amount": 48000,
                    "currency": "GBP"
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                "description": "Electrical and associated reactive maintenance works to occupied tenanted properties and common areas. Works to be carried out in normal working hours; generally 8.00am to 5.00pm with late Wednesday evening working to 8.00pm and Saturday mornings 8.00am to 12 noon. Basis of pricing is a Schedule of Rates. Further information is contained within the draft Invitation to Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
                "status": "complete",
                "value": {
                    "amount": 73000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "secondStage": {
                    "minimumCandidates": 5
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                "selectionCriteria": {
                    "description": "The criteria for scoring the ESPD Selection Section - Technical and Professional Ability is contained within the ESPD. All other scored sections of the ESPD will be evaluated on a Pass/Fail basis. Bidders must receive a pass score as detailed within the ESPD to be considered for selection to the tender stage. Thereafter the highest scoring Bidders will be selected."
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                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "contractPeriod": {
                    "durationInDays": 1080
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                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option to extend the contract for any further variable periods up to a maximum of two years."
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        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Refer to draft Invitation to Tender documents."
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        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "secondStage": {
            "invitationDate": "2018-10-22T00:00:00Z"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "All information is contained within the on-line ESPD."
                },
                {
                    "type": "technical",
                    "description": "All information is contained within the on-line ESPD."
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            ]
        },
        "submissionTerms": {
            "languages": [
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            "bidValidityPeriod": {
                "durationInDays": 180
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        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "classification": {
            "id": "50700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Between 2022 and 2024."
        }
    },
    "language": "EN",
    "description": "(SC Ref:584528)",
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        {
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000555096"
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