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Archive Digitisation Framework

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

17 Dec 2018 at 00:00

OJEU - F3 - Contract Award Notice
Tender

27 Aug 2018 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves Historic Environment Scotland (HES) seeking suppliers for the "Archive Digitisation Framework" project, aimed at providing digitisation services for images in HES collections. This initiative falls under the arts and culture industry, specifically relating to tourism, built environment, and conservation, conducted in Edinburgh, UK. The tender was initiated on 27th August 2018, with a submission deadline set for 26th September 2018. The framework agreement is part of an open procurement method, allowing a competitive bidding process.

This tender presents excellent growth opportunities for businesses involved in archival services, digitisation, imaging, or conservation. Small to medium-sized enterprises (SMEs) are particularly well-suited to compete, especially those with expertise in handling photographic prints, slides, and other audiovisual materials. Suppliers can leverage this contract to establish long-term partnerships with a public sector entity and expand their portfolio within the arts and heritage sector.

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Notice Information

Notice Title

Archive Digitisation Framework

Notice Description

The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised - see list: Unmounted/Mounted photographic prints; Photographic prints in albums; Glass plate/Acetate negatives; Drawings rolled/flat; Bound volumes; Loose papers; 35mm slides; Microfiche; Videos/AV.

Lot Information

Lot 1

The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, although there are also 35mm slides and microfiche to be digitised - see list: Unmounted/Mounted photographic prints; Photographic prints in albums; Glass plate/Acetate negatives; Drawings rolled/flat; Bound volumes; Loose papers; 35mm slides; Microfiche; Videos/AV.

Renewal: The Framework Agreement will commence on the 01 November 2018 for a period of 2 years and expire on the 31 October 2020. The Purchaser reserves the right to extend the Framework Agreement for a further 24 months subject to satisfactory performance and continued requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000555166
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC340396
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79995100 - Archiving services

92512000 - Archive services

Notice Value(s)

Tender Value
£680,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20187 years ago
Submission Deadline
26 Sep 2018Expired
Future Notice Date
Not specified
Award Date
2 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Framework will be retendered in 2022 if service is still required

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Additional Buyers

National Galleries of Scotland

National Records of Scotland

Royal Botanic Garden Edinburgh

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
8
Supplier Names

Abergower Ltd

Arkhênum

Genus

Max Communications Ltd

Pearl Scan Solutions Ltd

TRM DOCUMENT MANAGEMENT L IMITED

TownsWeb Archiving Ltd

UK Archiving

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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