Award

01226 - Support and Maintenance for SPS's EPOS System

SCOTTISH PRISON SERVICE

This public procurement record has 1 release in its history.

Award

26 Nov 2018 at 00:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

The Scottish Prison Service is seeking ongoing support and maintenance for its Electronic Point of Sale (EPOS) system through a limited procurement process. This tender, titled "01226 - Support and Maintenance for SPS's EPOS System," is classified under the public order and safety industry category. The procurement is based in Edinburgh, with key dates including the contract signing on 23rd November 2018 and a planned duration of five years. This initiative involves a direct award to the incumbent supplier, Lapsley Ltd, who has provided support since the system's deployment in 2014.

This tender presents an opportunity for businesses specialised in IT services and system maintenance, particularly those with experience in electronic point of sale solutions. Given the specific and complex integration of the current EPOS system with the existing prisoner record system, potential competitors should possess deep technical knowledge and familiarity with such integrated systems. Businesses poised to compete effectively would ideally have a strong track record in similar service provision and an understanding of public sector IT environments.

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Notice Information

Notice Title

01226 - Support and Maintenance for SPS's EPOS System

Notice Description

This contract is for the on-going support and maintenance of SPS's Electronic Point of Sale (EPOS) system.

Lot Information

Lot 1

SPS intends to make a direct award to Lapsley Ltd who currently provide SPS with ongoing annual support and maintenance (ASM)for the EPOS system. The EPOS system is installed throughout the SPS Estate. SPS intends to award a five year contract.

Procurement Information

SPS implemented an EPOS system in 2014 via a contract with Lapsley Ltd, procured via Open Competition. This Contract provides ongoing support and maintenance for this EPOS system. The EPOS system has been developed over a number of years, to fully integrate with SPS' existing internal prisoner record system (PR2). As these developments have been written and implemented by Lapsley Ltd, any new supplier would not be familiar with the full range of functionality that the software now offers and the complexities of the technical integration with PR2 which is approaching end of life. The proposed contract term aligns with the introduction of a replacement IT system which will see the introduction of a new Electronic Point of Sale (EPOS) service. This system is currently in the development stage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000565298
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV338325
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48110000 - Point of sale (POS) software package

72267000 - Software maintenance and repair services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£112,370 £100K-£500K

Notice Dates

Publication Date
26 Nov 20187 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Nov 20187 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Not specified
Contact Email
jamie.smart@sps.pnn.gov.uk
Contact Phone
+44 1313303787

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

LAPSLEY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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