Notice Information
Notice Title
Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers
Notice Description
2 Years work on the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock.
Lot Information
Lot 1
The requirement is for a Certified Company to carry out the servicing and emergency repairs to Air Conditioning, Ground & Air Source heat pumps, Air Handling equipment and Chillers installed in 99 Public buildings throughout Fife (including schools, offices, leisure/sports centres, libraries, museums etc). The contract also covers Ground & Air source heat pumps in 42 domestic Council houses. The contract includes the provision of a 24/7 365 days per annum call out service for emergency repairs with a 1.5 site attendance response time for critical emergencies, 4 hour response time for rapid response repairs and 24 hour response for routine repairs - the required response times are specified by Fife Council.
Renewal: 48 months from Contract Award
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000565643
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475806
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
-
- CPV Codes
45331200 - Ventilation and air-conditioning installation work
50700000 - Repair and maintenance services of building installations
Notice Value(s)
- Tender Value
- £1,075,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £554,264 £500K-£1M
Notice Dates
- Publication Date
- 5 Apr 20232 years ago
- Submission Deadline
- 25 Jan 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 26 Mar 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 48 months
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FIFE COUNCIL
- Contact Name
- Peter Kidd Ext 450410, Susan Rodigan
- Contact Email
- peter.kidd@fife.gov.uk, susan.rodigan@fife.gov.uk
- Contact Phone
- +44 3451550000
Buyer Location
- Locality
- GLENROTHES
- Postcode
- KY7 6GH
- Post Town
- Kirkcaldy
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM0 Eastern Scotland
- Small Region (ITL 3)
- TLM01 Clackmannanshire and Fife
- Delivery Location
- TLM72 Clackmannanshire and Fife
-
- Local Authority
- Fife
- Electoral Ward
- Glenrothes Central and Thornton
- Westminster Constituency
- Glenrothes and Mid Fife
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=9
10th December 2018 - 09 18.12.04 P995910 PART 9 QUALITY.docx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=4
10th December 2018 - 04 18.12.04 P995910 PART 4 PREAMBLE.docx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=5
10th December 2018 - 05 18.12.04 P995910 PART 5 SPECIFICATION SFG20.pdf -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=6
10th December 2018 - 06 18.12.04 P995910 PART 6 STYLE OF REPORT FORMS.docx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=7
10th December 2018 - 07 18.12.04 P995910 PART 7 PRICING SECTION.xlsx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=8
10th December 2018 - 08 18.12.04 P995910 PART 8 FORM OF TENDER.docx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=1
10th December 2018 - 01 18.12.04 P995910 PART 1 INFO.docx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=2
10th December 2018 - 2 18.12.04 P995910 PART 2 TENDER SUBMISSION DOC.docx -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=3
10th December 2018 - G:\C Facilities\C12 Maint\Service Contract\995910 AIR CON & AHU's 2019 TENDER DOCUMENT -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339406
Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers - The requirement is for a Certified Company to carry out the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349886
Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers - The requirement is for a Certified Company to carry out the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475806
Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers - 2 Years work on the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000565643-2023-04-05T00:00:00Z",
"date": "2023-04-05T00:00:00Z",
"ocid": "ocds-r6ebe6-0000565643",
"initiationType": "tender",
"parties": [
{
"id": "org-27",
"name": "Fife Council",
"identifier": {
"legalName": "Fife Council"
},
"address": {
"streetAddress": "Bankhead Place, Bankhead Ind Estate",
"locality": "Glenrothes",
"region": "UKM72",
"postalCode": "KY7 6GH"
},
"contactPoint": {
"name": "Susan Rodigan",
"email": "susan.rodigan@fife.gov.uk",
"telephone": "+44 3451550000",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.fifedirect.org.uk"
}
},
{
"id": "org-77",
"name": "Fife Council",
"identifier": {
"legalName": "Fife Council"
},
"address": {
"streetAddress": "Fife House, North Street",
"locality": "Glenrothes",
"region": "UKM72",
"postalCode": "KY7 5LT"
},
"contactPoint": {
"name": "Peter Kidd Ext 450410",
"email": "peter.kidd@fife.gov.uk",
"telephone": "+44 3451550000",
"url": "http://"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
},
{
"id": "Regional or local agency/office",
"scheme": "TED_CA_TYPE"
}
],
"url": "http://www.fifedirect.org.uk"
}
},
{
"id": "org-78",
"name": "Lovat's Group",
"identifier": {
"legalName": "Lovat's Group"
},
"address": {
"streetAddress": "Muirhead, Mitchelston Industrial Estate",
"locality": "Kirkcaldy",
"region": "UKM72",
"postalCode": "KY1 3PB"
},
"contactPoint": {
"telephone": "+44 1592640643"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-336",
"name": "Fife Council",
"identifier": {
"legalName": "Fife Council"
},
"address": {
"streetAddress": "Fife House, North Street",
"locality": "Glenrothes",
"region": "UKM72",
"postalCode": "KY7 5LT"
},
"contactPoint": {
"name": "Peter Kidd Ext 450410",
"email": "peter.kidd@fife.gov.uk",
"telephone": "+44 3451550000",
"url": "http://"
},
"roles": [
"buyer",
"reviewContactPoint"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.fifedirect.org.uk"
}
},
{
"id": "org-337",
"name": "Lovat's Group",
"identifier": {
"legalName": "Lovat's Group"
},
"address": {
"streetAddress": "Muirhead, Mitchelston Industrial Estate",
"locality": "Kirkcaldy",
"region": "UKM72",
"postalCode": "KY1 3PB"
},
"contactPoint": {
"telephone": "+44 1592640643"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-271",
"name": "Kirkcaldy Sheriff Court",
"identifier": {
"legalName": "Kirkcaldy Sheriff Court"
},
"address": {
"locality": "Kirkcaldy",
"postalCode": "KY1 1XQ"
},
"contactPoint": {
"email": "kirkcaldy@scotcourts.gov.uk",
"telephone": "+44 1592260171",
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Fife Council",
"id": "org-336"
},
"tender": {
"id": "P995910",
"title": "Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers",
"description": "2 Years work on the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "45331200",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "The Area administered by Fife Council"
},
"deliveryAddresses": [
{
"region": "UKM72"
},
{
"region": "UKM72"
},
{
"region": "UKM72"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 1075000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2019-01-25T12:00:00Z"
},
"awardPeriod": {
"startDate": "2019-01-25T12:00:00Z"
},
"documents": [
{
"id": "DEC339406",
"documentType": "contractNotice",
"title": "Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers",
"description": "The requirement is for a Certified Company to carry out the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC339406",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "DEC339406-1",
"title": "01 18.12.04 P995910 PART 1 INFO.docx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=1",
"datePublished": "2018-12-10T09:38:23Z",
"dateModified": "2018-12-10T09:38:23Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "DEC339406-2",
"title": "2 18.12.04 P995910 PART 2 TENDER SUBMISSION DOC.docx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=2",
"datePublished": "2018-12-10T09:38:23Z",
"dateModified": "2018-12-10T09:38:23Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "DEC339406-3",
"title": "G:\\C Facilities\\C12 Maint\\Service Contract\\995910 AIR CON & AHU's 2019 TENDER DOCUMENT",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=3",
"datePublished": "2018-12-10T09:38:23Z",
"dateModified": "2018-12-10T09:38:23Z",
"format": "application/msword"
},
{
"id": "DEC339406-4",
"title": "04 18.12.04 P995910 PART 4 PREAMBLE.docx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=4",
"datePublished": "2018-12-10T09:38:24Z",
"dateModified": "2018-12-10T09:38:24Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "DEC339406-5",
"title": "05 18.12.04 P995910 PART 5 SPECIFICATION SFG20.pdf",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=5",
"datePublished": "2018-12-10T09:38:24Z",
"dateModified": "2018-12-10T09:38:24Z",
"format": "application/pdf"
},
{
"id": "DEC339406-6",
"title": "06 18.12.04 P995910 PART 6 STYLE OF REPORT FORMS.docx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=6",
"datePublished": "2018-12-10T09:38:24Z",
"dateModified": "2018-12-10T09:38:24Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "DEC339406-7",
"title": "07 18.12.04 P995910 PART 7 PRICING SECTION.xlsx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=7",
"datePublished": "2018-12-10T09:38:24Z",
"dateModified": "2018-12-10T09:38:24Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "DEC339406-8",
"title": "08 18.12.04 P995910 PART 8 FORM OF TENDER.docx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=8",
"datePublished": "2018-12-10T09:38:24Z",
"dateModified": "2018-12-10T09:38:24Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "DEC339406-9",
"title": "09 18.12.04 P995910 PART 9 QUALITY.docx",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC339406&idx=9",
"datePublished": "2018-12-10T09:38:25Z",
"dateModified": "2018-12-10T09:38:25Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "MAR349886",
"documentType": "awardNotice",
"title": "Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers",
"description": "The requirement is for a Certified Company to carry out the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR349886",
"format": "text/html"
},
{
"id": "APR475806",
"documentType": "awardNotice",
"title": "Framework Agreement for Servicing & Repairs to Air Conditioning, AHU's & Chillers",
"description": "2 Years work on the servicing & emergency repairs to Air Conditioning (including Ground & Air Source heat pumps), Air Handling Units & Chillers installed in 99 public buildings throughout Fife and also 42 Ground and Air Source heat pumps installed in domestic Council houses. The properties include schools, offices, museums, libraries, sports/leisure centres and domestic housing stock.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475806",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The requirement is for a Certified Company to carry out the servicing and emergency repairs to Air Conditioning, Ground & Air Source heat pumps, Air Handling equipment and Chillers installed in 99 Public buildings throughout Fife (including schools, offices, leisure/sports centres, libraries, museums etc). The contract also covers Ground & Air source heat pumps in 42 domestic Council houses. The contract includes the provision of a 24/7 365 days per annum call out service for emergency repairs with a 1.5 site attendance response time for critical emergencies, 4 hour response time for rapid response repairs and 24 hour response for routine repairs - the required response times are specified by Fife Council.",
"status": "complete",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "20"
},
{
"type": "price",
"description": "80"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1440
},
"hasRenewal": true,
"renewal": {
"description": "48 months from Contract Award"
}
}
],
"bidOpening": {
"date": "2019-01-25T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "technical",
"description": "Contractor's require to hold and continue to hold F-Gas Certification by Accredited Organisation. All Engineers working on the Contract must and continue to hold F-Gas Certification by Accredited Organisation for working on the variety of equipment in the Contract.",
"minimum": "F-Gas Certification by Accredited Organisation."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 3
}
},
"classification": {
"id": "50700000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "48 months"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2018/S 238-544040"
}
],
"description": "(SC Ref:728393)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565643"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565643"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000565643"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "P919300",
"suppliers": [
{
"id": "org-78",
"name": "Lovat's Group"
}
],
"relatedLots": [
"1"
]
},
{
"id": "P995910",
"suppliers": [
{
"id": "org-337",
"name": "Lovat's Group"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "P919300",
"awardID": "P919300",
"status": "active",
"value": {
"amount": 113264.04,
"currency": "GBP"
},
"dateSigned": "2019-03-26T00:00:00Z"
},
{
"id": "P995910",
"awardID": "P995910",
"status": "active",
"value": {
"amount": 441000,
"currency": "GBP"
},
"dateSigned": "2023-03-30T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "16",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "17",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "18",
"measure": "electronicBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "784",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "785",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "786",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "787",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "788",
"measure": "electronicBids",
"value": 2,
"relatedLot": "1"
}
]
}
}