Award

Interpretive Exhibition Maintenance Framework

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

01 Nov 2019 at 00:00

Tender

13 Jun 2019 at 00:00

Summary of the contracting process

Historic Environment Scotland is currently in the Award stage of the procurement process for the "Interpretive Exhibition Maintenance Framework." This contract aims to secure specialist maintenance services related to the permanent exhibition infrastructure across the UK. The framework includes requirements for programmed cleaning, reactive maintenance, scenic painting, and the repair or replacement of exhibition props. The contract was awarded on 15 October 2019, with active contracts valued at £6,084 for mechanical maintenance, £5,490 for cleaning, £1,395 for scenic painting, and £1,658 for new exhibitions and replacements.

This procurement presents significant opportunities for businesses in the conservation, maintenance, and tourism sectors, especially small to medium-sized enterprises (SMEs) that specialise in exhibition management and maintenance services. Companies with expertise in mechanical repair, cleaning services, and scenic painting are particularly well-suited to compete for future contracts under this framework. As this framework allows for the replacement of exhibition elements, it creates avenues for design and installation services as well.

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Notice Title

Interpretive Exhibition Maintenance Framework

Notice Description

The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites

Lot Information

Specialist Exhibition Cleaning and Preventative Maintenance

Exhibitions require twice yearly deep cleaning and monthly general cleaning.This will include cleaning of exhibition setwork and careful cleaning of fragile mannequins and their outfits in situ. The requirement will also include cleaning of exhibition setwork including trebuchet and prosceniums.

Renewal: Option to extend for a further 2 years.

Reactive Mechanical & Physical Maintenance

Reactive repairs to physical elements of exhibitions such as repair and reaffixing of props, replacement of missing props, small scale touch up scenic painting and general maintenance required due to day-to-day wear and tear. Reactive repairs to mechanical elements of exhibitions, such as repair of mechanical interactives.

Renewal: Option to extend for up to a further 2 years.

Scenic Painting

Touch up and refresh of large scale scenic painting elements within exhibitions across the country. This will include touch up painting repairs to setwork caused by visitor damage, repainting of faded scenic elements and paint touch up of fragile mannequins in situ. Touch up and repainting of smaller pieces of exhibition setwork that has become faded or damaged over time, such as small pieces of scenic painting integrated as part of a larger display.

Renewal: Option to extend for up to a further 2 years.

New Exhibitions and Replacement Elements

Where an exhibition element is deemed to be at end of life, there is the possibility of the successful contractor(s) being engaged to replace the element within an agreed timeframe. This would be from as-built drawings unless the element requires to be redesigned due to problematic user experience.The Successful contractor(s) may be involved in the design, production and installation of scenic dressing elements for any new planned exhibitions. Most of this requirement would be for prop and scenic painting works

Renewal: Option to extend for up to a further 2 years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000587267
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370846
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services


CPV Codes

50800000 - Miscellaneous repair and maintenance services

92521200 - Preservation services of exhibits and specimens

92521210 - Preservation services of exhibits

98312000 - Textile-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£14,627 Under £100K

Notice Dates

Publication Date
1 Nov 20196 years ago
Submission Deadline
19 Jul 2019Expired
Future Notice Date
Not specified
Award Date
15 Oct 20196 years ago
Contract Period
Not specified - Not specified
Recurrence
If all extensions are used re-tender will commence in 2023

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Fiona Fretwell
Contact Email
beth.shackley@hes.scot, procurement@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

FIFEX

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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                "id": "534",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "4"
            }
        ]
    }
}