Notice Information
Notice Title
Interpretive Exhibition Maintenance Framework
Notice Description
The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites
Lot Information
Specialist Exhibition Cleaning and Preventative Maintenance
Exhibitions require twice yearly deep cleaning and monthly general cleaning.This will include cleaning of exhibition setwork and careful cleaning of fragile mannequins and their outfits in situ. The requirement will also include cleaning of exhibition setwork including trebuchet and prosceniums.
Renewal: Option to extend for a further 2 years.
Reactive Mechanical & Physical MaintenanceReactive repairs to physical elements of exhibitions such as repair and reaffixing of props, replacement of missing props, small scale touch up scenic painting and general maintenance required due to day-to-day wear and tear. Reactive repairs to mechanical elements of exhibitions, such as repair of mechanical interactives.
Renewal: Option to extend for up to a further 2 years.
Scenic PaintingTouch up and refresh of large scale scenic painting elements within exhibitions across the country. This will include touch up painting repairs to setwork caused by visitor damage, repainting of faded scenic elements and paint touch up of fragile mannequins in situ. Touch up and repainting of smaller pieces of exhibition setwork that has become faded or damaged over time, such as small pieces of scenic painting integrated as part of a larger display.
Renewal: Option to extend for up to a further 2 years.
New Exhibitions and Replacement ElementsWhere an exhibition element is deemed to be at end of life, there is the possibility of the successful contractor(s) being engaged to replace the element within an agreed timeframe. This would be from as-built drawings unless the element requires to be redesigned due to problematic user experience.The Successful contractor(s) may be involved in the design, production and installation of scenic dressing elements for any new planned exhibitions. Most of this requirement would be for prop and scenic painting works
Renewal: Option to extend for up to a further 2 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000587267
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370846
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
92 - Recreational, cultural and sporting services
98 - Other community, social and personal services
-
- CPV Codes
50800000 - Miscellaneous repair and maintenance services
92521200 - Preservation services of exhibits and specimens
92521210 - Preservation services of exhibits
98312000 - Textile-cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £14,627 Under £100K
Notice Dates
- Publication Date
- 1 Nov 20196 years ago
- Submission Deadline
- 19 Jul 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 15 Oct 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- If all extensions are used re-tender will commence in 2023
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HISTORIC ENVIRONMENT SCOTLAND
- Contact Name
- Fiona Fretwell
- Contact Email
- beth.shackley@hes.scot, procurement@hes.scot
- Contact Phone
- +44 1316688866
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH9 1SH
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM Scotland
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Southside/Newington
- Westminster Constituency
- Edinburgh South
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=1
14th June 2019 - Doc 1 - Instructions for Tenderers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=2
14th June 2019 - Doc 2 - Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=3
14th June 2019 - Doc 3 - Quality Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=4
14th June 2019 - Doc 4 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=5
14th June 2019 - Data Processing Agreement -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=6
14th June 2019 - Appendix 1 - Types of services within the 4 Lots -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=7
14th June 2019 - Appendix 2 - Examples of Exhibits -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN357218&idx=8
14th June 2019 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN357218
Interpretive Exhibition Maintenance Framework - The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV370846
Interpretive Exhibition Maintenance Framework - The Purchaser is seeking Supplier(s) for this Interpretive Exhibition Maintenance Framework Agreement to provide a specialist exhibition maintenance service in relation to the HES permanent exhibition infrastructure. Requirements include: - Programmed specialist exhibition cleaning - Reactive mechanical and physical maintenance to exhibition interactive elements (excluding AV elements) - Touch up of scenic painting - Repair and replacement of props - Scheduled preventative maintenance visits at key sites
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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