Notice Information
Notice Title
Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support
Notice Description
The National Library of Scotland requires a contractor to provide exhibition design, build, and digital interpretation plus ongoing support contract for up to 5 years,in the newly converted Treasures Gallery in the George IV Bridge Building in Edinburgh. The design, build and digital interpretation services are for a semi-permanent exhibition, with a minimum life span of 5 years, in order to showcase iconic items from the Library's collections. This will be a fully project managed service, subcontracted as required and will comprise of the following Exhibition Design & Build services Digital interpretation services Graphic artwork Software and interactives and hardware Project management services Lighting Design in collaboration with the Library's directly appointed lighting contractor Ongoing support of the physical and digital content (Term Contract) Consideration for regular / annual small scale refresh - with the rotation of collection material on display as appropriate.
Lot Information
Lot 1
exhibition design , build , digital interpretation plus ongoing support service contract
Renewal: Yes - may take up option for additional 3 x 12 month extension for on-going support services
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000589059
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395354
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F20 - Modification Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
32 - Radio, television, communication, telecommunication and related equipment
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
32321200 - Audio-visual equipment
32321300 - Audio-visual materials
32322000 - Multimedia equipment
79415200 - Design consultancy services
79950000 - Exhibition, fair and congress organisation services
79952000 - Event services
79952100 - Cultural event organisation services
92000000 - Recreational, cultural and sporting services
92521100 - Museum-exhibition services
Notice Value(s)
- Tender Value
- £240,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £215,772 £100K-£500K
Notice Dates
- Publication Date
- 21 Sep 20205 years ago
- Submission Deadline
- 3 Sep 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 31 Oct 20196 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATIONAL LIBRARY OF SCOTLAND
- Contact Name
- Colin Campbell (On behalf of the Library), Emma Smith
- Contact Email
- colin.campbell3@gov.scot, e.smith2@nls.uk
- Contact Phone
- +44 1316233742, +44 1412420167
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1EW
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=12
5th August 2019 - See content of attached PDF for questions asked at the event and the Library's response. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=11
2nd August 2019 - Additional pdf of showcase plan as requested -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=10
2nd August 2019 - Additional PDF copy of plans as requested -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=9
2nd August 2019 - Copies of documents as requested -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=8
1st August 2019 - pdf document -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=7
22nd July 2019 - Schedules to tender - Quality Tender - Technical Response - to be completed and returned -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=3
22nd July 2019 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=4
22nd July 2019 - Sample evaluation matrix to be used for this procurement - for information only -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=5
22nd July 2019 - Schedules to Tender - Pricing Schedule - Commercial Response - to be completed and returned -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=6
22nd July 2019 - Requirement Specification for the provision of the services -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=1
22nd July 2019 - Model Form Contract Conditions for Services to be use on this contract -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL360946&idx=2
22nd July 2019 - Schedule C Treasures Gallery O&M and M&E Data Manuals - for information -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL360946
Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support - The National Library of Scotland requires a contractor to provide exhibition design, build, and digital interpretation plus ongoing support contract for up to 5 years,in the newly converted Treasures Gallery in the George IV Bridge Building in Edinburgh. The design, build and digital interpretation services are for a semi-permanent exhibition, with a minimum life span of 5 years, in order to showcase iconic items from the Library's collections. This will be a fully project managed service, subcontracted as required and will comprise of the following Exhibition Design & Build services Digital interpretation services Graphic artwork Software and interactives and hardware Project management services Lighting Design in collaboration with the Library's directly appointed lighting contractor Ongoing support of the physical and digital content (Term Contract) Consideration for regular / annual small scale refresh - with the rotation of collection material on display as appropriate. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV371443
Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support - The National Library of Scotland requires a contractor to provide exhibition design, build, and digital interpretation plus ongoing support contract for up to 5 years,in the newly converted Treasures Gallery in the George IV Bridge Building in Edinburgh. The design, build and digital interpretation services are for a semi-permanent exhibition, with a minimum life span of 5 years, in order to showcase iconic items from the Library's collections. This will be a fully project managed service, subcontracted as required and will comprise of the following Exhibition Design & Build services Digital interpretation services Graphic artwork Software and interactives and hardware Project management services Lighting Design in collaboration with the Library's directly appointed lighting contractor Ongoing support of the physical and digital content (Term Contract) Consideration for regular / annual small scale refresh - with the rotation of collection material on display as appropriate. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395354
Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"description": "Award criteria questions can be found in the Schedules to Tender - quality (technical) response along with weightings issued with the ITT. Unless stated otherwise in the ITT and associated Schedules to Tender the award scoring methodology will be as follows. 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or may be generic in part. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. Bidders Conference - A Bidders' Conference / Site Viewing / Meet the Buyer Event will be held on 30 July 2019:- National Library of Scotland, George IV Bridge Edinburgh EH1 1EW This will consist of a short presentation by Library staff and the opportunity for you to ask questions on anything arising from your reading of the ITT documents. You should note that places are limited to a maximum of two representative(s) and that the Library is unable to pay any travel costs or expenses. The Bidders' conference will commence at 10.00hrs on 30 July 2019 and will conclude no later than 12.30hrs. The name(s) of your representative(s) attending the Bidders' Conference should be emailed to e.smith2@nls.uk by 26 July 2019. The Library is not bound to accept the lowest priced or any offer Form of Contract - The successful Supplier will be required to enter into a formal service contract in the form as detailed in SG Model Form of Contract for Services available for download with the ITT. Tenders must be submitted in the format as detailed in Annex B, Appendix 3 of the ITT (SC Ref:621585)",
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"awards": [
{
"id": "2018.19.060",
"suppliers": [
{
"id": "org-276",
"name": "Studio MB Ltd"
},
{
"id": "org-22",
"name": "Studio MB Ltd"
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"relatedLots": [
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"hasSubcontracting": true,
"subcontracting": {
"description": "Exhibition build and fit out, AV Hardware , AV Software"
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"title": "Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support"
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{
"id": "2018.19.060",
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"status": "active",
"value": {
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"currency": "GBP"
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"dateSigned": "2019-10-31T00:00:00Z",
"title": "Semi Permanent Exhibition - Design, Build & Digital Interpretation Services and Ongoing Support",
"period": {
"durationInDays": 2160
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"scheme": "CPV"
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"amendments": [
{
"id": "amd-5",
"description": "There have been no earlier changes to the contract. Contract key dates adjusted for completion of design and build and overall completion of the contract including any extensions periods now expected to be 6 November 2025. Inclusion of additional good and services as a result of the development of the design and build from concept design to final design. (exhibition projection delivery hardware and software plus plinth modifications within the radian exhibition case.)",
"rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The contract for Exhibition Design , Build , Digital Interpretation plus ongoing support of a semi permanent exhibition is to be extended by 5 months in accordance with Regulation 72(1)(c)(i) of the Public Contracts (Scotland) Regulations 2015. Prices have been adjusted to take account of the additional design and build services (exhibition projection delivery hardware & software and radian case plinths, and the contract is being extended due to Library lock-down as a result of COVID19 whereby the contractor cannot access site to build the exhibition as per the original programme. Contract delivery key dates have been adjusted by 5 months and assumes contractor will have access to Library premises by September 2020 with snagging and handover by 6 November 2020 , when the support contract commences."
}
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}
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"scheme": "EU-OJ",
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