Notice Information
Notice Title
Ayrshire Housing All Trades Reactive Repair & Maintenance Works
Notice Description
Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020.
Lot Information
Lot 1
Ayrshire Housing requires a multi-trade contractor to deliver day to day reactive repairs including emergency call out facility, void maintenance works and sundry repair works within various tenanted properties. Ayrshire Housing has a current housing stock of circa 1,500 properties at various locations throughout Ayrshire. The location of the properties is provided in the draft list of addresses which have been downloaded to the Portal. This procurement has been brought forward as the incumbent contractor is no longer able to fulfil the contract. Workload will vary from week to week. The successful contractor will not have exclusive rights to carry out all of the repair works. A reactive repairs and void maintenance support contractor was appointed through a public procurement process in 2018 and a proportion of the works will continue to be shared with this contractor.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015
Renewal: Option to extend the contract by a variable period not exceeding 24 months.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000593991
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR384284
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
45261900 - Roof repair and maintenance work
45330000 - Plumbing and sanitary works
45410000 - Plastering work
45421000 - Joinery work
45431200 - Wall-tiling work
45442100 - Painting work
50000000 - Repair and maintenance services
50711000 - Repair and maintenance services of electrical building installations
50800000 - Miscellaneous repair and maintenance services
71550000 - Blacksmith services
Notice Value(s)
- Tender Value
- £800,000 £500K-£1M
- Lots Value
- £800,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 24 Mar 20205 years ago
- Submission Deadline
- 26 Sep 2019Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Mar 20205 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Between 3 and 5 years from this procurement, dependent on extension options being taken up.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- AYRSHIRE HOUSING
- Contact Name
- Not specified
- Contact Email
- info@ewing-somerville.com
- Contact Phone
- +44 1292880120
Buyer Location
- Locality
- AYR
- Postcode
- KA8 8BX
- Post Town
- Kilmarnock
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM94 South Ayrshire
- Delivery Location
- TLM94 South Ayrshire
-
- Local Authority
- South Ayrshire
- Electoral Ward
- Ayr North
- Westminster Constituency
- Ayr, Carrick and Cumnock
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=5
9th September 2019 - Three Year Category Volumes Spreadsheet -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=1
29th August 2019 - DRAFT Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=2
29th August 2019 - DRAFT Specification -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=3
29th August 2019 - DRAFT List of Addresses -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=4
29th August 2019 - Procurement Stratgey -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG364490
Ayrshire Housing All Trades Reactive Repair & Maintenance Works - Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR384284
Ayrshire Housing All Trades Reactive Repair & Maintenance Works - Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000593991-2020-03-24T00:00:00Z",
"date": "2020-03-24T00:00:00Z",
"ocid": "ocds-r6ebe6-0000593991",
"initiationType": "tender",
"parties": [
{
"id": "org-10",
"name": "Ayrshire Housing",
"identifier": {
"legalName": "Ayrshire Housing"
},
"address": {
"streetAddress": "119 Main Street",
"locality": "Ayr",
"region": "UKM94",
"postalCode": "KA8 8BX"
},
"contactPoint": {
"email": "info@ewing-somerville.com",
"telephone": "+44 1292880120",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer",
"reviewBody"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "https://www.ayrshirehousing.org.uk/"
}
},
{
"id": "org-11",
"name": "Ewing Somerville Partnership (Scotland) Ltd",
"address": {
"streetAddress": "40c Speirs Wharf",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G4 9TH"
},
"contactPoint": {
"name": "Geraldine McCann",
"email": "info@ewing-somerville.com",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"processContactPoint"
]
},
{
"id": "org-16",
"name": "Ayrshire Housing",
"identifier": {
"legalName": "Ayrshire Housing"
},
"address": {
"streetAddress": "119 Main Street",
"locality": "Ayr",
"region": "UKM94",
"postalCode": "KA8 8BX"
},
"contactPoint": {
"email": "info@ewing-somerville.com",
"telephone": "+44 1292880120",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.ayrshirehousing.org.uk/"
}
},
{
"id": "org-74",
"name": "Ayrshire Housing",
"identifier": {
"legalName": "Ayrshire Housing"
},
"address": {
"streetAddress": "119 Main Street",
"locality": "Ayr",
"region": "UKM94",
"postalCode": "KA8 8BX"
},
"contactPoint": {
"email": "info@ewing-somerville.com",
"telephone": "+44 1292880120",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "https://www.ayrshirehousing.org.uk/"
}
},
{
"id": "org-75",
"name": "Turner Property Services Ltd",
"identifier": {
"legalName": "Turner Property Services Ltd"
},
"address": {
"streetAddress": "65 Craigton Road",
"locality": "Glasgow",
"region": "UK",
"postalCode": "G51 3EQ"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-76",
"name": "Ayrshire Sheriff Court",
"identifier": {
"legalName": "Ayrshire Sheriff Court"
},
"address": {
"streetAddress": "Sheriff Court House, Wellington Square",
"locality": "Ayr",
"postalCode": "KA7 1EE"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Ayrshire Housing",
"id": "org-74"
},
"tender": {
"id": "ESP 4290",
"title": "Ayrshire Housing All Trades Reactive Repair & Maintenance Works",
"description": "Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "50000000",
"scheme": "CPV"
},
{
"id": "50800000",
"scheme": "CPV"
},
{
"id": "50711000",
"scheme": "CPV"
},
{
"id": "45261900",
"scheme": "CPV"
},
{
"id": "45431200",
"scheme": "CPV"
},
{
"id": "45410000",
"scheme": "CPV"
},
{
"id": "45442100",
"scheme": "CPV"
},
{
"id": "45421000",
"scheme": "CPV"
},
{
"id": "71550000",
"scheme": "CPV"
},
{
"id": "45330000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM94"
},
{
"region": "UKM94"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 800000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"mainProcurementCategory": "works",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2019-09-26T12:00:00Z"
},
"documents": [
{
"id": "AUG364490",
"documentType": "contractNotice",
"title": "Ayrshire Housing All Trades Reactive Repair & Maintenance Works",
"description": "Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG364490",
"format": "text/html"
},
{
"id": "AUG364490-1",
"title": "DRAFT Invitation to Tender",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=1",
"datePublished": "2019-08-29T11:10:06Z",
"dateModified": "2019-08-29T11:10:06Z",
"format": "application/pdf"
},
{
"id": "AUG364490-2",
"title": "DRAFT Specification",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=2",
"datePublished": "2019-08-29T11:10:06Z",
"dateModified": "2019-08-29T11:10:06Z",
"format": "application/pdf"
},
{
"id": "AUG364490-3",
"title": "DRAFT List of Addresses",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=3",
"datePublished": "2019-08-29T11:10:06Z",
"dateModified": "2019-08-29T11:10:06Z",
"format": "application/pdf"
},
{
"id": "AUG364490-4",
"title": "Procurement Stratgey",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=4",
"datePublished": "2019-08-29T11:10:06Z",
"dateModified": "2019-08-29T11:10:06Z",
"format": "application/pdf"
},
{
"id": "AUG364490-5",
"title": "Three Year Category Volumes Spreadsheet",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG364490&idx=5",
"datePublished": "2019-09-09T10:25:21Z",
"dateModified": "2019-09-09T10:25:21Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "MAR384284",
"documentType": "awardNotice",
"title": "Ayrshire Housing All Trades Reactive Repair & Maintenance Works",
"description": "Multi-trade day to day reactive repairs including emergency call outs, void maintenance and sundry minor works to various tenanted properties both internally and externally within Ayrshire. Start date circa end 2019 beginning 2020.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR384284",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Ayrshire Housing requires a multi-trade contractor to deliver day to day reactive repairs including emergency call out facility, void maintenance works and sundry repair works within various tenanted properties. Ayrshire Housing has a current housing stock of circa 1,500 properties at various locations throughout Ayrshire. The location of the properties is provided in the draft list of addresses which have been downloaded to the Portal. This procurement has been brought forward as the incumbent contractor is no longer able to fulfil the contract. Workload will vary from week to week. The successful contractor will not have exclusive rights to carry out all of the repair works. A reactive repairs and void maintenance support contractor was appointed through a public procurement process in 2018 and a proportion of the works will continue to be shared with this contractor.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015",
"status": "complete",
"value": {
"amount": 800000,
"currency": "GBP"
},
"hasOptions": false,
"secondStage": {
"minimumCandidates": 5
},
"selectionCriteria": {
"description": "The ESPD will be assessed to ensure all bidders pass the threshold criteria for working with a public body and questions 4C1.1/4C1.2 and 4C.10 scored. The five highest bidders who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the ESPD only the bidders who pass all sections will be allowed to proceed to tender stage. If Ayrshire Housing decide there is insufficient acceptable bidders the procurement may be cancelled."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend the contract by a variable period not exceeding 24 months."
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "40%"
},
{
"type": "price",
"description": "60%"
}
]
}
}
],
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"secondStage": {
"invitationDate": "2019-10-10T00:00:00Z"
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "All as stated in the online ESPD"
},
{
"type": "economic",
"description": "All as stated in the online ESPD",
"minimum": "All as stated in the online ESPD"
},
{
"type": "technical",
"description": "All as stated in the online ESPD",
"minimum": "All as stated in the online ESPD"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"classification": {
"id": "45261900",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "Between 3 and 5 years from this procurement, dependent on extension options being taken up."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"amendments": [
{
"id": "amd-12",
"description": "Amendment to Draft Invitation to Tender Documents This is to advise that the Tender documents will be amended when issued to the successful bidders to include a requirement that emergency repairs can be emailed in to the contractors out of hours call centre by the tenants as an alternative to phoning in the repair."
}
]
},
"language": "EN",
"description": "A DRAFT portion of the Invitation to Tender documents providing conditions of contract, preliminaries and second stage quality scoring sections along with the draft list of addresses and Specification section and the association's current procurement strategy has been downloaded to the Portal. This is for information and GUIDANCE ONLY as to the requirements of the contract. Bidders should satisfy themselves that they can fulfill the contract requirements prior to completing the ESPD. The question and answer facility will close 7 days prior to the ESPD return date. (SC Ref:618877)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000593991"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000593991"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000593991"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "ESP 4290-1",
"suppliers": [
{
"id": "org-75",
"name": "Turner Property Services Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ESP 4290-1",
"awardID": "ESP 4290-1",
"status": "active",
"dateSigned": "2020-03-12T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2019/S 166-405825"
}
],
"bids": {
"statistics": [
{
"id": "269",
"measure": "lowestValidBidValue",
"value": 1035427.48
},
{
"id": "270",
"measure": "highestValidBidValue",
"value": 1159349.51
},
{
"id": "271",
"measure": "bids",
"value": 2,
"relatedLot": "1"
},
{
"id": "272",
"measure": "smeBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "273",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "274",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "275",
"measure": "electronicBids",
"value": 2,
"relatedLot": "1"
},
{
"id": "276",
"measure": "lowestValidBidValue",
"value": 1035427.48,
"relatedLot": "1"
},
{
"id": "277",
"measure": "highestValidBidValue",
"value": 1159349.51,
"relatedLot": "1"
}
]
}
}