Award

Financial Management System

PERTH & KINROSS COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Perth & Kinross Council has recently awarded a contract for a Financial Management System, titled "Financial Management System". This procurement falls under the services industry category and is located in Perth, UK. The procurement method used was a limited award procedure without prior publication of a call for competition. The contract was signed on 31 March 2020 and has an estimated value of £1,334,460 over a ten-year period, consisting of an initial five-year period with options to extend for an additional three and two years. The process is now complete, with Capita Integrated Business Solutions as the selected supplier.

This tender represents a significant opportunity for businesses specialised in financial management solutions, particularly those capable of providing integrated systems that facilitate both front and back office operations. Companies with expertise in income management systems, including payment processing from various sources, could find themselves well-positioned to compete. Given the specific needs defined by the Perth & Kinross Council, firms offering comprehensive and adaptable financial solutions are likely to be more successful in such procurements.

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Notice Title

Financial Management System

Notice Description

Capita's PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility. Perth & Kinross Council's financial Management System supports our Business activities for Sales, General and Purchase Ledger. Perth & Kinross Council have awarded all requirements detailed to one supplier.

Lot Information

Lot 1

Capita's PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility. Perth & Kinross Council's Financial Management System supports our business activities for Sales, General and Purchase Ledger.. The contract value is the estimated for a 10 year period. This includes an initial 5 year contract period with the option to extend for 3 years plus 2 years.

Procurement Information

We have worked closely with our provider of the service for a number of years to integrate the service into the core function of our Financial system. If to be fully tendered then an alternative successful supplier may take some time to develop the service to the same level of provision , which may result in a significant negative impact to our ability to manage our financial services.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000595658
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY413894
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48442000 - Financial systems software package

72212442 - Financial systems software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,334,460 £1M-£10M

Notice Dates

Publication Date
6 May 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
PERTH & KINROSS COUNCIL
Contact Name
Alison MacDonald, Lynn Law
Contact Email
amacdonald@pkc.gov.uk, llaw@pkc.gov.uk
Contact Phone
+44 1738475000

Buyer Location

Locality
PERTH
Postcode
PH1 5PH
Post Town
Perth
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM02 Perth and Kinross, and Stirling
Delivery Location
TLM77 Perth and Kinross, and Stirling

Local Authority
Perth and Kinross
Electoral Ward
Perth City Centre
Westminster Constituency
Perth and Kinross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

CAPITA INTEGRATED BUSINESS SOLUTIONS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV372256
    Financial Management System - Capita's PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility. Perth & Kinross Council's financial Management System supports our Business activities for Sales, General and Purchase Ledger. Perth & Kinross Council intend to put in place one contract to cover all requirements detailed.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY413894
    Financial Management System - Capita's PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility. Perth & Kinross Council's financial Management System supports our Business activities for Sales, General and Purchase Ledger. Perth & Kinross Council have awarded all requirements detailed to one supplier.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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