Award

Graduation Services (March 2020 - December 2021)

UNIVERSITY OF ST ANDREWS

This public procurement record has 2 releases in its history.

Summary of the contracting process

The University of St Andrews is initiating a public procurement process for services related to graduation events, titled "Graduation Services (March 2020 - December 2021)." Located in St Andrews, UK, this tender falls into the education industry category and is currently in the award stage, with key activities including the provision of photographic, filming, sound, and gown services. Submitted bids are being evaluated following the open procurement method, with the contract period set to cover a duration of 660 days, beginning with the submission deadline on 12 March 2020.

This tender presents a significant opportunity for businesses operating in the photographic, event filming, and sound services sectors. Firms specialising in official photographic services, filming, sound production, or gown and hood hire are particularly well-positioned to compete. The anticipated graduation ceremonies, scheduled twice a year, offer multiple avenues for service provision, which could lead to enhanced business growth through ongoing contracts with the larger educational institution.

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Notice Title

Graduation Services (March 2020 - December 2021)

Notice Description

* Award Information: for Lots 1 and 4 where a 1 GBP award value has been detailed, this has been entered due to the field being a mandatory requirement by PCS, however both these Lots are commission based and there is no award figure associated with this * Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff

Lot Information

Photographic Services

* Award Information: for Lots 1 and 4 where a 1 GBP award value has been detailed, this has been entered due to the field being a mandatory requirement by PCS, however both these Lots are commission based and there is no award figure associated with this * Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff

Filiming Services

* Award Information: for Lots 1 and 4 where a 1 GBP award value has been detailed, this has been entered due to the field being a mandatory requirement by PCS, however both these Lots are commission based and there is no award figure associated with this * Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff

Sound Services

* Award Information: for Lots 1 and 4 where a 1 GBP award value has been detailed, this has been entered due to the field being a mandatory requirement by PCS, however both these Lots are commission based and there is no award figure associated with this * Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff

Gown and Hood Services

* Award Information: for Lots 1 and 4 where a 1 GBP award value has been detailed, this has been entered due to the field being a mandatory requirement by PCS, however both these Lots are commission based and there is no award figure associated with this * Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000615527
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387784
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

32 - Radio, television, communication, telecommunication and related equipment

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

18443330 - Hoods

32353000 - Sound recordings

32354000 - Film products

79961000 - Photographic services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£23,189 Under £100K

Notice Dates

Publication Date
8 Jun 20205 years ago
Submission Deadline
12 Mar 2020Expired
Future Notice Date
Not specified
Award Date
26 May 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF ST ANDREWS
Contact Name
Not specified
Contact Email
procurement@st-andrews.ac.uk
Contact Phone
+44 1334462523

Buyer Location

Locality
ST ANDREWS
Postcode
KY16 9LB
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
St Andrews
Westminster Constituency
North East Fife

Supplier Information

Number of Suppliers
4
Supplier Names

CODA PRODUCTION SERVICES

EDE & RAVENSCROFT

FIRST SIGHT MEDIA

TEMPEST PHOTOGRAPHY

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB381334
    Graduation Services (March 2020 - December 2021) - Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387784
    Graduation Services (March 2020 - December 2021) - * Award Information: for Lots 1 and 4 where a 1 GBP award value has been detailed, this has been entered due to the field being a mandatory requirement by PCS, however both these Lots are commission based and there is no award figure associated with this * Graduation ceremonies are usually held twice a year - over five days in June and two days in December. There may be ad hoc ceremonies (for example a Chancellor's or Rector's installation) throughout the duration of this tender. Tenderers may submit bids for all or any of the lots detailed. - Official student photographic services (including framing service) - Official University photographic services (including honorary graduates) - Filming services - Sound services - Gown and hood hire or purchase for students and staff

Open Contracting Data Standard (OCDS)

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                "id": "1168",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
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                "id": "1169",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
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                "id": "1170",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
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                "id": "1171",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1172",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            },
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                "id": "1173",
                "measure": "bids",
                "value": 5,
                "relatedLot": "2"
            },
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                "id": "1174",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "2"
            },
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                "id": "1175",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "1176",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "1177",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "2"
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            {
                "id": "1178",
                "measure": "bids",
                "value": 4,
                "relatedLot": "3"
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                "id": "1179",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "3"
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                "id": "1180",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "3"
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                "id": "1181",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "1182",
                "measure": "electronicBids",
                "value": 4,
                "relatedLot": "3"
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                "id": "1183",
                "measure": "bids",
                "value": 1,
                "relatedLot": "4"
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                "id": "1184",
                "measure": "smeBids",
                "value": 1,
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                "id": "1185",
                "measure": "foreignBidsFromEU",
                "value": 0,
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                "id": "1186",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
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                "id": "1187",
                "measure": "electronicBids",
                "value": 1,
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}