Award

Provision of Audio visual equipment, maintenance & support to Education Scotland

EDUCATION SCOTLAND

This public procurement record has 2 releases in its history.

Summary of the contracting process

The procurement process is led by Education Scotland, focusing on the "Provision of Audio visual equipment, maintenance & support" across various locations in Scotland. This tender, part of the services category, has progressed to the award stage, with the contract awarded on 7 April 2020 to AVM Impact Ltd. Interested suppliers had until 31 March 2020 to submit their bids during the open procedure, which allows for maximum competition. The contract has a total estimated value of £35,120 and offers the option for additional equipment purchases, capped at £25,000.

This tender presents substantial opportunities for businesses within the audio-visual services sector, particularly those that specialise in equipment provision and maintenance. Companies with experience in providing technical support and maintenance, as well as those capable of demonstrating relevant past performance in similar contracts, will be well-positioned to compete successfully. Furthermore, businesses that can meet the specified financial and technical criteria outlined in the tender documents are likely to benefit from this procurement process, potentially expanding their service portfolios by collaborating with a prominent public authority.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Audio visual equipment, maintenance & support to Education Scotland

Notice Description

Provision of audio visual equipment and maintenance and support services to various locations within Education Scotland.

Lot Information

Lot 1

Provision of audio-visual equipment and support and maintenance services to various locations in Education Scotland. Full details are set out in the Invitation to Tender.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The contract shall allow for the purchase of some additional equipment to add to or replace existing equipment up to a maximum value of 25000GBP

Renewal: Two separate options to extend by twelve months.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000618261
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387919
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services


CPV Codes

32321200 - Audio-visual equipment

50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£35,120 Under £100K

Notice Dates

Publication Date
10 Jun 20205 years ago
Submission Deadline
31 Mar 2020Expired
Future Notice Date
Not specified
Award Date
7 Apr 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EDUCATION SCOTLAND
Contact Name
Stephen Phillips
Contact Email
stephen.phillips@scotland.gsi.gov.uk
Contact Phone
+44 1412420131

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6GA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM Scotland

Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

AVM IMPACT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000618261-2020-06-10T00:00:00Z",
    "date": "2020-06-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000618261",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-53",
            "name": "Education Scotland",
            "identifier": {
                "legalName": "Education Scotland"
            },
            "address": {
                "streetAddress": "Denholm House, Almondvale Business Park",
                "locality": "Livingston",
                "region": "UKM",
                "postalCode": "EH54 6GA"
            },
            "contactPoint": {
                "name": "Stephen Phillips",
                "email": "stephen.phillips@scotland.gsi.gov.uk",
                "telephone": "+44 1412420131",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.educationscotland.gov.uk/"
            }
        },
        {
            "id": "org-54",
            "name": "Livingston Sherrif Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Livingston Sherrif Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "WEst Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "telephone": "+44 1506402400",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-271",
            "name": "Education Scotland",
            "identifier": {
                "legalName": "Education Scotland"
            },
            "address": {
                "streetAddress": "Denholm House, Almondvale Business Park",
                "locality": "Livingston",
                "region": "UKM",
                "postalCode": "EH54 6GA"
            },
            "contactPoint": {
                "name": "Stephen Phillips",
                "email": "stephen.phillips@scotland.gsi.gov.uk",
                "telephone": "+44 1412420131",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.educationscotland.gov.uk/"
            }
        },
        {
            "id": "org-272",
            "name": "AVM Impact Ltd",
            "identifier": {
                "legalName": "AVM Impact Ltd"
            },
            "address": {
                "streetAddress": "Inveralmond Business Centre, Auld Bond Road",
                "locality": "Perth",
                "region": "UKM77",
                "postalCode": "PH1 3FX"
            },
            "contactPoint": {
                "telephone": "+44 8452626600"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-273",
            "name": "Livingston Sherrif Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Livingston Sherrif Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "WEst Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "telephone": "+44 1506402400",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Education Scotland",
        "id": "org-271"
    },
    "tender": {
        "id": "EDUC-0000369",
        "title": "Provision of Audio visual equipment, maintenance & support to Education Scotland",
        "description": "Provision of audio visual equipment and maintenance and support services to various locations within Education Scotland.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "32321200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2020-03-31T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-03-31T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR383746",
                "documentType": "contractNotice",
                "title": "Provision of Audio visual equipment, maintenance & support to Education Scotland",
                "description": "Provision of audio visual equipment and maintenance and support services to various locations within Education Scotland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383746",
                "format": "text/html"
            },
            {
                "id": "MAR383746-1",
                "title": "ITT Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR383746&idx=1",
                "datePublished": "2020-03-16T12:31:42Z",
                "dateModified": "2020-03-16T12:31:42Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR383746-2",
                "title": "Instructions to Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR383746&idx=2",
                "datePublished": "2020-03-16T12:31:42Z",
                "dateModified": "2020-03-16T12:31:42Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR383746-3",
                "title": "Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR383746&idx=3",
                "datePublished": "2020-03-16T12:31:42Z",
                "dateModified": "2020-03-16T12:31:42Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAR383746-4",
                "title": "Equipment List",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR383746&idx=4",
                "datePublished": "2020-03-16T12:31:42Z",
                "dateModified": "2020-03-16T12:31:42Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "MAR383746-5",
                "title": "Technical Response Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR383746&idx=5",
                "datePublished": "2020-03-16T12:31:42Z",
                "dateModified": "2020-03-16T12:31:42Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN387919",
                "documentType": "awardNotice",
                "title": "Provision of Audio visual equipment, maintenance & support to Education Scotland",
                "description": "Provision of audio visual equipment and maintenance and support services to various locations within Education Scotland.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387919",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Provision of audio-visual equipment and support and maintenance services to various locations in Education Scotland. Full details are set out in the Invitation to Tender.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "options": {
                    "description": "The contract shall allow for the purchase of some additional equipment to add to or replace existing equipment up to a maximum value of 25000GBP"
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two separate options to extend by twelve months."
                }
            }
        ],
        "bidOpening": {
            "date": "2020-03-31T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "N/A"
                },
                {
                    "type": "economic",
                    "description": "Education Scotland requires a copy of the Service Provider's audited accounts for the last three years. There must be no qualification or contra-indication from any evidence provided in support of the bidder's economic and financial standing. For Question 4B4 of the ESPD, bidders will be required to state the value(s) for the following financial ratio: Net Current Assets ratio (current assets/current liabilities).",
                    "minimum": "For Question 4B4 of the ESPD, the Net Current Assets ratio must be an average minimum of 0.8 over a three year period. For Question 4B.5 of the ESPD, it is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employer's Compulsory Liability Insurance: 5,000,000GBP Public Liability Insurance: 5,000,000GBP Professional Indemnity Insurance: 5,000,000GBP"
                },
                {
                    "type": "technical",
                    "description": "For Question 4C.1.2 of the ESPD (Weighting 100%): - Bidders will be required to provide examples that demonstrate they have the relevant experience to deliver the services as described in Part II.2.4 of the Contract Notice. For Question 4C.10 of the ESPD (Weighting Pass/Fail) - Please provide details of the proportion (i.e. percentage) of the contract you intend to sub-contract.",
                    "minimum": "Question 4C.1.2 - Please provide two examples of audio visual equipment, maintenance and support services undertaken within the last three years. Question 4c.10 - A maximum of 50% of the overall contract value can be sub-contracted."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2020-06-30T00:00:00Z"
            }
        },
        "classification": {
            "id": "50300000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Question 4C1.2 of Part IV of the ESPD (Scotland) will be scored in the following way: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion. 1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability. 2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature. 3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. 4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. The scoring system used to evaluate the award criteria in the ITT will be as follows: 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 - Poor. Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirement will be fulfilled. 4 - Excellent. Response is completely relevant and excellent. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides detail of how the requirement will be met in full. (SC Ref:623168)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000618261"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000618261"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "EDUC-0000369",
            "suppliers": [
                {
                    "id": "org-272",
                    "name": "AVM Impact Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "EDUC-0000369",
            "awardID": "EDUC-0000369",
            "status": "active",
            "value": {
                "amount": 35120,
                "currency": "GBP"
            },
            "dateSigned": "2020-04-07T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1018",
                "measure": "bids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1019",
                "measure": "smeBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "1020",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1021",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1022",
                "measure": "electronicBids",
                "value": 2,
                "relatedLot": "1"
            }
        ]
    }
}