Award

01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS

SCOTTISH PRISON SERVICE

This public procurement record has 4 releases in its history.

Award

05 Mar 2021 at 00:00

TenderUpdate

29 Oct 2020 at 00:00

Tender

25 Sep 2020 at 00:00

Planning

03 Jun 2020 at 00:00

Summary of the contracting process

The Scottish Prison Service is seeking tenders for the project titled "01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS." This procurement is categorised under services and is located across 16 sites including prisons and an administrative headquarters in Edinburgh, Scotland. The procurement method is an open procedure and is currently at the award stage, with contracts signed on 1st March 2021. The contract will be active for three years, with an optional three-year extension. Key details include a deadline for submissions that has already passed, and the contract is split into two lots focusing on maintenance of standby generators, oil storage tanks, and uninterrupted power supplies.

This tender presents numerous opportunities for businesses specialising in maintenance services, specifically those able to provide planned preventative and remedial maintenance for critical power equipment. Companies experienced in servicing generators and fuel storage systems would particularly benefit from competing, especially small to medium enterprises (SMEs) that can demonstrate capability and quality of service. The contract's structure encourages competition across different suppliers, promising potential for business growth within the public safety sector across the Scottish Prison Service's extensive property portfolio.

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Notice Title

01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS

Notice Description

The Scottish Prison Service (SPS) requires a contract for the maintenance of generators, oil storage tanks and uninterruptible power supplies (UPS). This equipment is required to be fully tested and operate at maximum efficiency in the event of a loss of power within establishments. The contract will also cover fuel cleaning services to support the upkeep of generators across the SPS estate. The core services are planned preventative and reactive/remedial maintenance of generators, oil storage tanks and UPS, as well as the provision of replacement parts. There is a variety of manufacturers represented in SPS' current equipment profile. A new national contract will act as the focal point for the statutory maintenance, inspection, testing and certification of equipment. This will ensure SPS continues to meet statutory compliance obligations in addition to the efficient and safe operation of the equipment to be maintained. The contract will cover all 16 SPS sites: 13 directly managed prisons, a college (SPSC), central stores and an administrative headquarters at Calton House to support the operations of the prisons. The contract will be split into the following lots: Lot 1 - Maintenance of Standby Generators and Oil Storage Tanks; and Lot 2 - Maintenance of Uninterrupted Power Supplies. Any contract(s) awarded will be for an initial 3 years with an optional extension period of up to 3 years.

Lot Information

Maintenance of Standby Generators and Oil Storage Tanks

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: Upto 36 months following expiry of the Initial Contract Term.

Maintenance of Uninterrupted Power Supplies

The SPS shall commence this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Renewal: Upto 36 months following expiry of the Initial Contract Term.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000622058
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408703
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

43 - Machinery for mining, quarrying, construction equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

51 - Installation services (except software)


CPV Codes

09100000 - Fuels

30237280 - Power supply accessories

31120000 - Generators

31154000 - Uninterruptible power supplies

31160000 - Parts of electric motors, generators and transformers

31161700 - Parts of steam generators

31161800 - Parts of gas generators

43830000 - Power tools

44611410 - Oil-storage tanks

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50530000 - Repair and maintenance services of machinery

50531000 - Repair and maintenance services for non-electrical machinery

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532300 - Repair and maintenance services of generators

50532400 - Repair and maintenance services of electrical distribution equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

50800000 - Miscellaneous repair and maintenance services

51111000 - Installation services of electric motors, generators and transformers

51111200 - Installation services of generators

51131000 - Installation services of steam generators

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£378,000 £100K-£500K

Notice Dates

Publication Date
5 Mar 20214 years ago
Submission Deadline
2 Nov 2020Expired
Future Notice Date
14 Aug 2020Expired
Award Date
1 Mar 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Frances McGuire
Contact Email
frances.mcguire@sps.pnn.gov.uk, stuart.dodds@sps.pnn.gov.uk
Contact Phone
+44 1313303596, +44 1313303773

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
2
Supplier Names

MITCHELL DIESEL

ROBERT M DONALDSON

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387667
    01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS - The Scottish Prison Service (SPS) requires a contract for the maintenance of generators, oil storage tanks and uninterruptible power supplies (UPS). This equipment is required to be fully tested and operate at maximum efficiency in the event of a loss of power within establishments. The contract will also cover fuel cleaning services to support the upkeep of generators across the SPS estate. The core services are planned preventative and reactive/remedial maintenance of generators, oil storage tanks and UPS, as well as the provision of replacement parts. There is a variety of manufacturers represented in SPS' current equipment profile. A new national contract will act as the focal point for the statutory maintenance, inspection, testing and certification of equipment. This will ensure SPS continues to meet statutory compliance obligations in addition to the efficient and safe operation of the equipment to be maintained. The contract will cover all 16 SPS sites: 13 directly managed prisons, a college (SPSC), central stores and an administrative headquarters at Calton House to support the operations of the prisons. The intention is to split the contract into the following lots: Lot 1 - Maintenance of Generators, Oil Storage Tanks and Fuel Cleaning Services; and Lot 2 - Maintenance of Uninterrupted Power Supplies. Any contract(s) awarded will be for an initial 3 years with an optional extension period of up to 3 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395580
    01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS - The Scottish Prison Service (SPS) requires a contract for the maintenance of generators, oil storage tanks and uninterruptible power supplies (UPS). This equipment is required to be fully tested and operate at maximum efficiency in the event of a loss of power within establishments. The contract will also cover fuel cleaning services to support the upkeep of generators across the SPS estate. The core services are planned preventative and reactive/remedial maintenance of generators, oil storage tanks and UPS, as well as the provision of replacement parts. There is a variety of manufacturers represented in SPS' current equipment profile. A new national contract will act as the focal point for the statutory maintenance, inspection, testing and certification of equipment. This will ensure SPS continues to meet statutory compliance obligations in addition to the efficient and safe operation of the equipment to be maintained. The contract will cover all 16 SPS sites: 13 directly managed prisons, a college (SPSC), central stores and an administrative headquarters at Calton House to support the operations of the prisons. The contract will be split into the following lots: Lot 1 - Maintenance of Standby Generators and Oil Storage Tanks; and Lot 2 - Maintenance of Uninterrupted Power Supplies. Any contract(s) awarded will be for an initial 3 years with an optional extension period of up to 3 years.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR408703
    01814 Maintenance of Generators, Uninterruptible Power Suppliers and Fuel Cleaning Services for SPS - The Scottish Prison Service (SPS) requires a contract for the maintenance of generators, oil storage tanks and uninterruptible power supplies (UPS). This equipment is required to be fully tested and operate at maximum efficiency in the event of a loss of power within establishments. The contract will also cover fuel cleaning services to support the upkeep of generators across the SPS estate. The core services are planned preventative and reactive/remedial maintenance of generators, oil storage tanks and UPS, as well as the provision of replacement parts. There is a variety of manufacturers represented in SPS' current equipment profile. A new national contract will act as the focal point for the statutory maintenance, inspection, testing and certification of equipment. This will ensure SPS continues to meet statutory compliance obligations in addition to the efficient and safe operation of the equipment to be maintained. The contract will cover all 16 SPS sites: 13 directly managed prisons, a college (SPSC), central stores and an administrative headquarters at Calton House to support the operations of the prisons. The contract will be split into the following lots: Lot 1 - Maintenance of Standby Generators and Oil Storage Tanks; and Lot 2 - Maintenance of Uninterrupted Power Supplies. Any contract(s) awarded will be for an initial 3 years with an optional extension period of up to 3 years.

Open Contracting Data Standard (OCDS)

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