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Online Catering Ordering System

University of Edinburgh

This public procurement record has 2 releases in its history.

Award

12 May 2021 at 01:00

PCS Notice - Website Contract Award Notice
Tender

30 Jul 2020 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Edinburgh is conducting a procurement process for an "Online Catering Ordering System" in the education sector, located in Edinburgh, Scotland. This open procedure is currently in the award stage, following the completion of the tender phase. The procurement had its bid opening date on 31 August 2020, and the winning contract was awarded on 10 May 2021, with a total contract value of £92,000. The system is intended to streamline food and beverage ordering for university staff at various campus locations.

This tender presents significant opportunities for businesses specialising in software solutions for the catering and hospitality sectors, particularly those with established off-the-shelf systems and robust service support capabilities within the UK. Companies that can demonstrate proven sales records and adaptability to meet the future needs of such systems will be well-positioned to compete for similar projects. Furthermore, businesses that can adhere to stringent compliance and ethical requirements will enhance their chances of success in future procurement activities with public sector organisations like the University of Edinburgh.

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Notice Information

Notice Title

Online Catering Ordering System

Notice Description

Provision of Online Catering Ordering System

Lot Information

Lot 1

The Catering Department of ACE currently operate an Online Catering Ordering service. This service is available exclusively to University staff. It allows registered users to order food and beverages for delivery to a number of approved University buildings. In addition to placing an order, a customer can also edit and cancel and order (or part of an order) online up until a pre-defined cut off time. Given the geographical location of each building there are a number of catering providers (or kitchens) who manage, prepare and deliver the online orders. This is a 1:1 relationship, i.e. a building will link to only one catering provider. The current system has had limited development since 2008 and is now unable to deliver what our customers need and expect in terms of look and feel and functionality. ACE are looking to procure a fully configurable off-the-shelf Online Catering Ordering solution with a provider that has vision and development roadmaps that look to the future. The winning supplier must have a well-established solution with strong service and support activity within the UK and, furthermore, they must be able to demonstrate a strong record of sales across a wide range of sectors to include catering / hospitality.. Economic operators maybe excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland)Regulations 2016. Regulations 2015

Renewal: Two further periods of twelve(12) months at the sole discretion of the University

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000624752
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY414758
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

CPV Codes

48000000 - Software package and information systems

55300000 - Restaurant and food-serving services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£92,000 Under £100K

Notice Dates

Publication Date
12 May 20215 years ago
Submission Deadline
31 Aug 2020Expired
Future Notice Date
Not specified
Award Date
10 May 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Edinburgh
Additional Buyers

University Of Edinburgh

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Aptus Systems Ltd T/A Spoonfed

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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