Award

Provision of Mechanical PPM and Reactive Services

GLASGOW CLYDE COLLEGE

This public procurement record has 2 releases in its history.

Award

04 Nov 2020 at 00:00

Tender

05 Aug 2020 at 00:00

Summary of the contracting process

Glasgow Clyde College, alongside Glasgow Kelvin College and West College Scotland, has recently completed a tender for the "Provision of Mechanical PPM and Reactive Services." This procurement falls under the education sector and is located in Glasgow, UK. The process was conducted via an open procurement method, allowing multiple suppliers to bid. The contract was awarded to Richard Irvin FM Limited, with a value of £215,484, and was signed on 28 October 2020. The tender aimed to ensure that college facilities remain operational to meet curriculum delivery requirements and expected adherence to SFG20 standards for planned maintenance.

This contract presents significant opportunities for businesses specialising in mechanical services, particularly those with experience in planned preventive maintenance and reactive services. Companies capable of delivering high-quality service while complying with stringent performance criteria will find a competitive advantage. Furthermore, businesses looking to expand their operations in the education sector or those that can offer community benefits, such as training and apprenticeship opportunities, will be well-suited to participate in future tenders from these colleges.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Mechanical PPM and Reactive Services

Notice Description

Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The estimated value is based on historical figures and must be taken as an indication only and not a guarantee of spend.

Lot Information

Lot 1

Glasgow Clyde College, Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The maintenance required is to that specified by SFG 20, which is the industry standard for planned maintenance. This standard is to be applied to all applicable aspects of the contract and to all plant items within the asset register.

Renewal: The colleges reserve the right to independently extend the relevant contract for up to a further 12 month period subject to satisfactory performance and continued relevance to the college's requirements

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000627234
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399053
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50712000 - Repair and maintenance services of mechanical building installations

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£215,484 £100K-£500K

Notice Dates

Publication Date
4 Nov 20205 years ago
Submission Deadline
9 Sep 2020Expired
Future Notice Date
Not specified
Award Date
28 Oct 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Subject to the relevant colleges discretion in whether or not to exercise the extension period the contract will be re-tendered either in 2023 or 2024.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW CLYDE COLLEGE
Additional Buyers

GLASGOW KELVIN COLLEGE

WEST COLLEGE SCOTLAND

Contact Name
Not specified
Contact Email
alees@glasgowkelvin.ac.uk, atoland@glasgowclyde.ac.uk, info@wcs.ac.uk
Contact Phone
+44 1412723312, +44 1416305000, +44 3006006060

Buyer Location

Locality
GLASGOW
Postcode
G52 3AY
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM82 Glasgow City, TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Renfrew South and Gallowhill
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
2
Supplier Names

GLASGOW CLYDE COLLEGE

RICHARD IRVIN FM

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392149
    Provision of Mechanical PPM and Reactive Services - Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The estimated value is based on historical figures and must be taken as an indication only and not a guarantee of spend.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399053
    Provision of Mechanical PPM and Reactive Services - Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The estimated value is based on historical figures and must be taken as an indication only and not a guarantee of spend.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000627234-2020-11-04T00:00:00Z",
    "date": "2020-11-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000627234",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-66",
            "name": "Glasgow Clyde College",
            "identifier": {
                "legalName": "Glasgow Clyde College"
            },
            "address": {
                "streetAddress": "Cardonald Campus, 690 Mosspark Drive",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G52 3AY"
            },
            "contactPoint": {
                "email": "atoland@glasgowclyde.ac.uk",
                "telephone": "+44 1412723312",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.glasgowclyde.ac.uk"
            }
        },
        {
            "id": "org-67",
            "name": "Glasgow Kelvin College",
            "identifier": {
                "legalName": "Glasgow Kelvin College"
            },
            "address": {
                "streetAddress": "123 Flemington St",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G21 4TD"
            },
            "contactPoint": {
                "email": "ALees@glasgowkelvin.ac.uk",
                "telephone": "+44 1416305000"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-68",
            "name": "West College Scotland",
            "identifier": {
                "legalName": "West College Scotland"
            },
            "address": {
                "streetAddress": "Renfrew Road",
                "locality": "Paisley",
                "region": "UKM",
                "postalCode": "PA3 4DR"
            },
            "contactPoint": {
                "email": "info@wcs.ac.uk",
                "telephone": "+44 3006006060"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-22",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-26",
            "name": "Glasgow Clyde College",
            "identifier": {
                "legalName": "Glasgow Clyde College"
            },
            "address": {
                "streetAddress": "690 Mosspark Drive, Cardonald",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G52 3AY"
            },
            "roles": [
                "supplier",
                "buyer"
            ],
            "details": {
                "scale": "large",
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://"
            }
        },
        {
            "id": "org-319",
            "name": "Glasgow Kelvin College",
            "identifier": {
                "legalName": "Glasgow Kelvin College"
            },
            "address": {
                "streetAddress": "123 Flemington St",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G21 4TD"
            },
            "contactPoint": {
                "email": "ALees@glasgowkelvin.ac.uk",
                "telephone": "+44 1416305000"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-320",
            "name": "West College Scotland",
            "identifier": {
                "legalName": "West College Scotland"
            },
            "address": {
                "streetAddress": "Renfrew Road",
                "locality": "Paisley",
                "region": "UKM",
                "postalCode": "PA3 4DR"
            },
            "contactPoint": {
                "email": "info@wcs.ac.uk",
                "telephone": "+44 3006006060"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-321",
            "name": "Richard Irvin FM Limited",
            "identifier": {
                "legalName": "Richard Irvin FM Limited"
            },
            "address": {
                "streetAddress": "Unit A1 City South Office Park , Portlethen",
                "locality": "Aberdeen",
                "region": "UK",
                "postalCode": "AB12 4XX"
            },
            "contactPoint": {
                "telephone": "+44 1224367000"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "url": "http://"
            }
        },
        {
            "id": "org-111",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Glasgow Clyde College",
        "id": "org-26"
    },
    "tender": {
        "id": "GCC-GRPT-MPPM-20",
        "title": "Provision of Mechanical PPM and Reactive Services",
        "description": "Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The estimated value is based on historical figures and must be taken as an indication only and not a guarantee of spend.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50710000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50712000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79993000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2020-09-09T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2020-09-09T13:00:00Z"
        },
        "documents": [
            {
                "id": "AUG392149",
                "documentType": "contractNotice",
                "title": "Provision of Mechanical PPM and Reactive Services",
                "description": "Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The estimated value is based on historical figures and must be taken as an indication only and not a guarantee of spend.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392149",
                "format": "text/html"
            },
            {
                "id": "NOV399053",
                "documentType": "awardNotice",
                "title": "Provision of Mechanical PPM and Reactive Services",
                "description": "Glasgow Clyde College on its own behalf and on behalf of Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The estimated value is based on historical figures and must be taken as an indication only and not a guarantee of spend.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399053",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Glasgow Clyde College, Glasgow Kelvin College and West College Scotland are seeking a Contractor for the Provision of Mechanical Planned Preventive Maintenance and Reactive Services. The key objectives of the maintenance contract are to achieve the performance and building user satisfaction requirements of the Colleges, which ensures the College buildings are operational for the delivery of the curriculum at all times. The Contractor shall be encouraged to apply best market place techniques and procedures. The maintenance required is to that specified by SFG 20, which is the industry standard for planned maintenance. This standard is to be applied to all applicable aspects of the contract and to all plant items within the asset register.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Experience & Capability",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The colleges reserve the right to independently extend the relevant contract for up to a further 12 month period subject to satisfactory performance and continued relevance to the college's requirements"
                }
            }
        ],
        "bidOpening": {
            "date": "2020-09-09T13:00:00Z",
            "address": {
                "streetAddress": "Glasgow"
            }
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "The maintenance required is to that specified by SFG20, which is the industry standard for planned maintenance. This standard is to be applied to all applicable aspects of the contract and to all plant items within the asset register A set of Key Performance Indicators will be used to manage the contract and monitor performance. These are detailed below as a minimum. Additional KPI's may be agreed by each college at the pre-contract start meeting or any time during the contract period. - Successful completion of all PPM visits by agreed scheduled date - Ability to complete reactive maintenance within specified time frame - Compliance with call-out response timescales - Invoice accuracy. - Provision of Management Information"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Selection criteria as stated in the procurement documents in addition to: - ESPD (Scotland) Section IV Part B 4B.2.1. Bidders will be required to have a minimum yearly \"specific\" turnover of 400,000 GBP for the last 2 years in the business area covered by the contract. 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they are set up or started trading. Statement for 4B.5.1-3. Insurances: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP Public Liability Insurance = 5,000,000 GBP Product Liability Insurance = 2,000,000 GBP Q4B.6 Bidders will be required to provide 2 years audited accounts or equivalent when requested, prior to the finalisation of the envisaged award of contract. Alternatively, if the Contractor is unable to provide the required accounting information e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Contract. Bidders are required to confirm that they will be able to provide the required information prior to award of Contract."
                },
                {
                    "type": "technical",
                    "description": "As stated within the procurement documents in addition to: Minimum Level(s) of standards required: -4C.1.2, Bidders are required to provide 3 examples from the past 5 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this contract notice or the relevant section of the site notice. The Colleges reserve the right to contact any, or all, of the companies provided in previous works examples to ascertain performance. Candidates should ensure that companies listed would be willing to discuss the candidates' performance with the college. -Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control. -4C.10, Bidders will be required to confirm whether they intend to subcontract and, if so, what portion of the contract. -If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely on to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) response for all parts of the ESPD (Scotland) Qualification Envelope, except Part 4. Q4D.1 Mandatory Pass/Fail Question - Quality Management Procedures 1.The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2.The bidder can demonstrate an equivalent. Q4D.1 Mandatory Pass/Fail Questions - Health & Safety The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "79993100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Subject to the relevant colleges discretion in whether or not to exercise the extension period the contract will be re-tendered either in 2023 or 2024."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "APUC SUPPLY CHAIN CODE OF CONDUCT Bidders will be required to submit a signed Supply Chain Code of Conduct prior to the award of contract. This will be for information only and will not be scored. A copy of the Code of Conduct is provided as Appendix E for information only. FREEDOM OF INFORMATION (Appendix B) Where any bidder considers any information submitted as part of their ESPD submission commercially confidential, they must notify the College prior to the ESPD deadline via PCS-T and the College will provide a template for completion. Furthermore, bidders will be required to confirm prior to award of any contract that you will be in a position to submit a Freedom of Information appendix. This will be for information only and will not be scored. FORM OF TENDER (Appendix A) Bidders will be required to submit a signed Form of Tender prior to the award of contract. The award criteria questions and weightings will be published in the ITT. (SC Ref:635264)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000627234"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000627234"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "GCC-GRPT-MPPM-20",
            "suppliers": [
                {
                    "id": "org-321",
                    "name": "Richard Irvin FM Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "GCC-GRPT-MPPM-20",
            "awardID": "GCC-GRPT-MPPM-20",
            "status": "active",
            "value": {
                "amount": 215484,
                "currency": "GBP"
            },
            "dateSigned": "2020-10-28T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2020/S 153-376001"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "674",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "675",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "676",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "677",
                "measure": "foreignBidsFromNonEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "678",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}