Award

01804 Provision of an Externally Hosted Online Recruitment System

SCOTTISH PRISON SERVICE

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Scottish Prison Service has awarded a contract to Oleeo Plc for the provision of an Externally Hosted Online Recruitment System. The procurement method was a limited procedure without prior publication of a call for competition. The procurement rationale cited the need for continuity of service due to Covid-19 disruptions, with the contract lasting from 1st February 2021 to 31st January 2023.

This contract offers an opportunity for businesses in the services industry, especially those providing online recruitment solutions, to engage with the Scottish Prison Service. The contract's duration of 2 years provides stability for the chosen supplier, Oleeo Plc, and indicates the importance of reliability and continuity in the provision of essential services. Businesses with expertise in large-scale recruitment system implementation and management would find this tender well-suited for their capabilities.

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Notice Title

01804 Provision of an Externally Hosted Online Recruitment System

Notice Description

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that the Scottish Prison Service (SPS) intends to contract with Oleeo PLC for the provision of an externally hosted online recruitment system for a period of 2 years.

Lot Information

Lot 1

The SPS has issued this VEAT notice in good faith and with the intention of issuing a new contract to Oleeo PLC for a period of 2 years, from 1st February 2021 until 31st January 2023. During this time, SPS will continue preparations in the background for a next generation contract, which will see an Invitation to Tender (ITT) issued on approximately 1st February 2022.

Procurement Information

The SPS has a contract for an externally hosted online recruitment system with Oleeo PLC, which expires on 31st January 2021. Going forward, SPS requires continued provision of a reliable, on-line recruitment system that supports the SPS Human Resources Directorate. For any new recruitment system, SPS anticipates a minimum lead time of 12 months for the end to end procurement process from strategy to acceptance testing. In addition, SPS would also have to maintain the parallel operation of the existing system to act as a backup should any new system encounter technical issues. As a result of the impact of the current Covid-19 disruption on SPS operations, the work required to prepare for a new contract has been delayed. Awarding a new contract with the incumbent supplier for a period of time to cover the procurement and implementation of a new system would ensure continuity of service at a time of operational need for SPS. Covid-19 has placed additional pressure on SPS's ability to recruit Prison Officers. The Public Contracts (Scotland) Regulations 2015 33(1)(c) permits the award of a contract where for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for open procedure, restricted procedure or competitive procedure with negotiation cannot be complied with. Furthermore, the complex configuration and interface of SPS's existing recruitment tool with other SPS applications, precludes competition in the short term for said technical reasons. A reasonable amount of time is required for SPS to engage with bidders in order for them to fully familiarise themselves with the SPS infrastructure and gain a better understanding of the requirements. This is in line with The Public Contracts (Scotland) Regulations 2015 33(1)(b). The period for the new contract on the back of this VEAT notice will be for a maximum of 2 years, from 1st February 2021 to 31st January 2023, with no extension options. During this time, SPS will continue preparations in the background for a next generation contract, which will see an Invitation to Tender (ITT) issued on approximately 1st February 2022, opening up competition to the wider market as part of an OJEU Procedure.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000637262
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499220
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F25 - Concession Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48000000 - Software package and information systems

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

79600000 - Recruitment services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£51,979 Under £100K

Notice Dates

Publication Date
21 Feb 20242 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Dec 20205 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Not specified
Contact Email
stuart.dodds@sps.pnn.gov.uk
Contact Phone
+44 1313303596

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9HW
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

OLEEO

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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