Planning

Art Handling, Installation, Transport and Storage Services

SCOTTISH PARLIAMENTARY CORPORATE BODY

This public procurement record has 1 release in its history.

Planning

09 Apr 2021 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body is initiating a public procurement process for 'Art Handling, Installation, Transport and Storage Services' to support the management of its art collection located at The Scottish Parliament in Edinburgh. This procurement is currently in the planning stage, with market research taking place until 23 April 2021. The services required will involve the handling and transportation of various artworks, including large oil paintings, sculptures, and temporary exhibitions. Interested suppliers are encouraged to register their interest and participate in market research, which will inform the forthcoming tender phase.

This procurement opportunity presents significant potential for businesses engaged in art logistics, installation, and transportation. Companies with expertise in handling high-value artworks, particularly those with experience in environmental controls and security during transportation and storage, would be well-positioned to compete. Additionally, businesses offering services in emergency salvage and temporary storage solutions may find this tender aligns well with their capabilities, opening avenues for collaboration with a prominent public body.

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Notice Information

Notice Title

Art Handling, Installation, Transport and Storage Services

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) requires a supplier to provide a range of art installation, handling, removal/ transportation and storage services.

Lot Information

Lot 1

Art Handling and Installation The Scottish Parliament Art Collection includes large oil paintings, photography, textiles, sculpture, works on paper and architect-designed furniture, which will require specialist skills/equipment to install/demount, handle, package/crate or transport. The SPCB will from time to time require the safe and secure installation of new or loaned artworks using display and fixing methods appropriate to the Parliament building and the artworks. This will include works acquired for or loaned to the permanent Collection and the display of works for an average 3 to 4 temporary exhibitions per year, on occasion involving partnership working with external organisations and artists. The SPCB requires the Contractor to provide a service of art handling and relocation of artworks within the Parliament building and grounds. The method of handling and relocation will depend on the materials, size and weight of the artwork(s) to be relocated. The Contractor's staff will be appropriately trained and have proven expertise in the handling of high-value artworks and use of specialist equipment to a best practice industry standards Art handling services will be required during weekends and weekdays before or after normal office hours. The SPCB will provide the Contractor with as much notice as possible prior to these requirements. The Contractor must be capable of providing the service at any time or day of the week if requested. Transportation On occasion, the SPCB will require the safe and secure transportation of artworks to and from the Parliament building, for example, for temporary loans of displays to the Scottish Parliament or from the Scottish Parliament to another institution. Transportation to and from specialist services, such as a conservator's studio, or picture framers, may also be required. The Scottish Parliament hosts 3-4 temporary public exhibitions per year, some or all of which require art handling services. The Contractor will adequately and safely transport artworks in a vehicle appropriately equipped and ensure that artworks will be safely packaged and secured prior to transportation. During transportation, it is a requirement that works are transported securely and not left unattended. On occasion, it may be necessary, particularly for longer domestic or international journeys, that works are transported in a vehicle with controlled environmental conditions and additional security. International Transportation On occasion, the SPCB may require the Contractor to arrange and provide for the secure and safe transport of artworks or artefacts to and from locations overseas. Although the SPCB is not eligible for the Government Indemnity Scheme, it requires the Contractor to meet the General Transport Conditions which apply under the Government Indemnity Scheme Guidelines when sending or receiving objects from abroad. Expertise in international transportation, customs regulations and packing for air and sea freight is required. Temporary Storage Temporary storage of artworks may on occasion be required. The Contractor must be able to provide museum quality, environmentally controlled storage facilities. Additionally the Contractor must have in place appropriate security systems in their storage facilities, including use of controlled vehicle access, CCTV surveillance, as well as appropriate fire safety measures. Emergency Salvage In the case of an emergency or salvage situation and once the building is safe to enter, the SPCB may require assistance from the Contractor with some or all of the following: Remove identified works and support salvage teams to maximise the conservation and condition of artworks affected by fire, flood, theft, vandalism or other physical hazards Short-term covering and packaging of artworks that cannot be easily or quickly removed from the building The removal and transportation of artworks to a temporary, secure holding location Occasional storage of artworks.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000650181
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR411751
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

92 - Recreational, cultural and sporting services

CPV Codes

45212311 - Art gallery construction work

92311000 - Works of art

92521100 - Museum-exhibition services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Apr 20214 years ago
Submission Deadline
Not specified
Future Notice Date
19 Jul 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PARLIAMENTARY CORPORATE BODY
Contact Name
Not specified
Contact Email
nigel.macgillivray@parliament.scot
Contact Phone
+44 1313486620

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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