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Fleet Management Solution

North Lanarkshire Council

This public procurement record has 2 releases in its history.

Award

19 Jan 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

21 Oct 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process is initiated by North Lanarkshire Council, which is seeking a sole service provider to deliver a Fleet Management Solution. The tender, titled "Fleet Management Solution," falls under the general public services category and is located within North Lanarkshire. Currently, this procurement is at the Award stage, with the contract having been signed on 19th January 2022, and valued at £217,750. The procurement method employed is open procedure, allowing a broad range of participants to submit their bids.

This tender presents an excellent opportunity for businesses, particularly those in the technology and transport sectors, to enhance their offerings by providing innovative fleet management solutions. Companies specialising in software as a service (SaaS), digital transformation, and logistics management would be well-suited to compete, especially those with experience in integrating systems and delivering cloud-based services that align with North Lanarkshire Council’s ongoing digital transformation efforts.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management Solution

Notice Description

North Lanarkshire Council (the Council) require a sole service provider to provide a Fleet Management Solution which will assist in streamlining the day to day operations within the fleet management service. This will replace the current system due to the contract expiring.

Lot Information

Lot 1

North Lanarkshire Council (the Council) intend to award a contract to a sole service provider to provide a Fleet Management Solution which will assist in streamlining day to day operations within the fleet management service. . The contract for the current fleet management system is due to end on 31st March 2022 and as such the Council are seeking a replacement system to support its fleet management services. . As part of an on-going digital transformation programme a review of Fleet Management operations has been completed highlighting several areas where digital technology can be deployed to assist in streamlining day to day operations within the fleet management service. The vehicles to be managed by a new solution include those owned, leased and hired by NLC to support business operations. . There are various requirements: BUSINESS: The new solution must provide functionality covering: -Fleet Management: Ability to record all relevant details for the diverse range of fleet and equipment maintained, vehicle disposal process, Manage Road Licence Renewals, Short-term hire of vehicles and plant from external suppliers and hiring out to council service departments. -Workshop Operations Management: Ability to manage jobs including standard times to be pre-defined as per ICME guidelines, generation of estimates for repairs. Monitoring workshop loading and productivity of workforce, scheduling of services, inspections and MOT tests including all North Lanarkshire taxis. Completion of services/inspections electronically. Online portal / dashboard for customers to view their vehicle details. -Stores Management: Ability to record all relevant details for stock items, stock checking functionality, creation of stock and non-stock orders, deliveries, invoices and returns, allocation of stock and non-stock to jobs. Use of bar code readers for stock management. -Tyre Management: Ability to record and manage tyre details include tracking and disposal -Accident Management: Ability to manage accident details including insurance authorisations -Financial Management: Calculation of customer charges per period for owned, leased and hired vehicles for internal and external customers. Charges should be separated for maintenance, fuel and additional work. DIGITAL: This includes but is not limited to: -Integration with other key business systems including a required link to North Lanarkshire's Microsoft Dynamics CRM system and Power BI. -Replacement of paper forms with online forms -Introduction of customer self-service for key activities -Provision of automated customer notifications -The use of mobile technology by front line staff . TECHNICAL: North Lanarkshire Council have a large and complex computing estate that supports many line of business applications with a digital transformation underway to move these line of business systems to the Cloud with a preference to supplier hosting solutions. -Bidders must provide a hosted service (Software as a Service). -Proposed solutions must be hosted within the UK or European Union borders -Data is protected from unauthorised use, disclosure and change . IMPLEMENTATION & FUTURE: -Planning activities required -Methodology to be used -Training & Knowledge Transfer -Future Proofing (to support technology, environmental and legislative changes) . A detailed specification is contained within the "Documents for Tenderers" folder, which is accessible (and downloadable) within the PCS-T Tendering System. . The Contract must be carried out in accordance with the information provided within this Contract Notice and the Invitation to Tender documents (ITT) which will be published within the PCS-T Tendering System. .. PLEASE BE AWARE OF THE EXCLUSION GROUNDS. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Contract will be awarded for a total of 60 months (36+12+12). Following expiry of the Contract, the Council may elect to re-tender requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000671154
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438085
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

72212781 - System management software development services

Notice Value(s)

Tender Value
£225,000 £100K-£500K
Lots Value
£225,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£217,750 £100K-£500K

Notice Dates

Publication Date
19 Jan 20224 years ago
Submission Deadline
22 Nov 2021Expired
Future Notice Date
Not specified
Award Date
19 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
The Contract will be awarded for a total of 60 months (36+12+12). Following expiry of this Contract, the Council may elect to re-tender requirements.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1AB
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Supplier Information

Number of Suppliers
1
Supplier Name

Freeway Fleet Systems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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