Award

WLC - TMC for Emergency Lighting; Repair, Replacement and Testing

WEST LOTHIAN COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The West Lothian Council has awarded a contract for Emergency Lighting repair, replacement, and testing to RB Grant Ltd. The procurement process was completed on 18th October 2022. The Council used an Open procedure for the works procurement category. The contract was signed on 14th June 2022, with a total value of £1,125,000. The contract was tendered by West Lothian Council for properties within the West Lothian area.

This tender for Emergency Lighting services in West Lothian creates opportunities for small and medium-sized enterprises (SMEs) in the works industry category. Businesses experienced in emergency lighting repair and testing are well-suited to compete. The procurement method was an Open procedure, with a deadline that has passed. The tender attracted 7 bids, all submitted electronically. The contract includes community benefits and has options for renewal, offering potential long-term growth opportunities for successful bidders.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

WLC - TMC for Emergency Lighting; Repair, Replacement and Testing

Notice Description

West Lothian Council award a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project code 20443 ITT code **

Lot Information

Lot 1

West Lothian Council award a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is: 20443 & ITT code is: 42673. West Lothian Council seek to appoint a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing, at non-housing properties within the geographical area of West Lothian. The works comprise the carrying out of the repair, replacement and testing of emergency lighting systems as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents.. Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social& labour law in relation to compliance with regulations covering Scotland &UK. Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD Q2B, complete information for all company directors, using home address.

Renewal: There will be an option to extend for up to a further 2 x 12 months. If extension used, then re-tender after 5 years. If extension not used, then re-tender after 3 years

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000676644
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461983
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services


CPV Codes

31500000 - Lighting equipment and electric lamps

31518200 - Emergency lighting equipment

31527260 - Lighting systems

45210000 - Building construction work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£1,125,000 £1M-£10M
Lots Value
£1,125,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,125,000 £1M-£10M

Notice Dates

Publication Date
18 Oct 20223 years ago
Submission Deadline
7 Mar 2022Expired
Future Notice Date
Not specified
Award Date
14 Jun 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
In 5 years (2027) if extension period utilised or in 3 years (2025) if extension period not utilised.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WEST LOTHIAN COUNCIL
Contact Name
Shona Dunsmore, Susan Chisusu
Contact Email
shona.dunsmore@westlothian.gov.uk, susan.chisusu@westlothian.gov.uk
Contact Phone
+44 1506281812, +44 1506281814

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian

Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

RB GRANT

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439998
    WLC - TMC for Emergency Lighting; Repair, Replacement and Testing - West Lothian Council seek to appoint a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project code 20443 ITT code **
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461983
    WLC - TMC for Emergency Lighting; Repair, Replacement and Testing - West Lothian Council award a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project code 20443 ITT code **

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000676644-2022-10-18T00:00:00Z",
    "date": "2022-10-18T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000676644",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-94",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Shona Dunsmore",
                "email": "shona.dunsmore@westlothian.gov.uk",
                "telephone": "+44 1506281814",
                "faxNumber": "+44 1506281325",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk/article/2468/Contract-Opportunities"
            }
        },
        {
            "id": "org-95",
            "name": "Livingston Sheriff Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court"
            },
            "address": {
                "streetAddress": "Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/livingston-sheriff-court-and-justice-of-the-peace-court"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-146",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "name": "Susan Chisusu",
                "email": "Susan.Chisusu@westlothian.gov.uk",
                "telephone": "+44 1506281812",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.westlothian.gov.uk"
            }
        },
        {
            "id": "org-183",
            "name": "RB Grant Ltd",
            "identifier": {
                "legalName": "RB Grant Ltd"
            },
            "address": {
                "streetAddress": "Office 17, The Business Incubator, Myregormie Place",
                "locality": "Kirkcaldy",
                "region": "UKM72",
                "postalCode": "KY1 3NA"
            },
            "contactPoint": {
                "telephone": "+44 1592654553",
                "faxNumber": "+44 1334850541"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-26",
            "name": "Livingston Sheriff Court",
            "identifier": {
                "legalName": "Livingston Sheriff Court"
            },
            "address": {
                "streetAddress": "Civic Centre, Howden South Road",
                "locality": "Livingston",
                "postalCode": "EH54 6FF"
            },
            "contactPoint": {
                "telephone": "+44 1506402400",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "West Lothian Council",
        "id": "org-146"
    },
    "tender": {
        "id": "CC 11673",
        "title": "WLC - TMC for Emergency Lighting; Repair, Replacement and Testing",
        "description": "West Lothian Council award a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project code 20443 ITT code **",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50710000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50711000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31518200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31527260",
                        "scheme": "CPV"
                    },
                    {
                        "id": "31500000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties within the West Lothian geographical area"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM78"
                    },
                    {
                        "region": "UKM78"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 1125000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2022-03-07T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-03-07T12:00:00Z"
        },
        "documents": [
            {
                "id": "FEB439998",
                "documentType": "contractNotice",
                "title": "WLC - TMC for Emergency Lighting; Repair, Replacement and Testing",
                "description": "West Lothian Council seek to appoint a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project code 20443 ITT code **",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439998",
                "format": "text/html"
            },
            {
                "id": "OCT461983",
                "documentType": "awardNotice",
                "title": "WLC - TMC for Emergency Lighting; Repair, Replacement and Testing",
                "description": "West Lothian Council award a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project code 20443 ITT code **",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT461983",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "West Lothian Council award a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is: 20443 & ITT code is: 42673. West Lothian Council seek to appoint a suitably experienced, licensed and qualified contractor to carry out Emergency lighting, repairs, replacements and testing, at non-housing properties within the geographical area of West Lothian. The works comprise the carrying out of the repair, replacement and testing of emergency lighting systems as and when instructed, in accordance with the terms and conditions contained in the Contract and Contract Documents.. Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social& labour law in relation to compliance with regulations covering Scotland &UK. Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD Q2B, complete information for all company directors, using home address.",
                "status": "complete",
                "value": {
                    "amount": 1125000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There will be an option to extend for up to a further 2 x 12 months. If extension used, then re-tender after 5 years. If extension not used, then re-tender after 3 years"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-03-07T12:00:00Z",
            "address": {
                "streetAddress": "Electronically online via PCS-Tender"
            },
            "description": "Corporate Procurement Staff online via PCS-Tender"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Detailed in information on PCS-Tender"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers must hold any relevant qualification certificates and enrolled on the the relevant Professional or Trade Register. The successful supplier must be a member of SELECT or NICEIC or equivalent."
                },
                {
                    "type": "economic",
                    "description": "Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet's DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 34 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer's financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
                    "minimum": "Employer's (Compulsory) Liability: 10,000,000.00 GBP Public Liability: 5,000,000.00 GBP Professional Indemnity: 2,000,000 GBP Other Insurance: Type: Valid Motor Vehicle Insurance"
                },
                {
                    "type": "technical",
                    "description": "Re: SPD Q4D Bidders must hold the certificates or comply with the questions noted in SPD 4D attached to http://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules. The HSE website will be checked for breaches. Should our H&S team not be satisfied with the outcome your tender will be rejected",
                    "minimum": "The successful supplier must be a member of SELECT or NICEIC or equivalent."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45210000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "In 5 years (2027) if extension period utilised or in 3 years (2025) if extension period not utilised."
        }
    },
    "language": "EN",
    "description": "Re: SPD Q2B, complete information for all company directors, using home address. TUPE - The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities' information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts. (SC Ref:710565)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000676644"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000676644"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "CC11673",
            "suppliers": [
                {
                    "id": "org-183",
                    "name": "RB Grant Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CC11673",
            "awardID": "CC11673",
            "status": "active",
            "value": {
                "amount": 1125000,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-14T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "540",
                "measure": "bids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "541",
                "measure": "smeBids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "542",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "543",
                "measure": "foreignBidsFromNonEU",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "544",
                "measure": "electronicBids",
                "value": 7,
                "relatedLot": "1"
            }
        ]
    }
}