Award

Communal Extract Fan Replacement and Annual Fan Maintenance 2022-2026

YOKER HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Award

04 May 2022 at 00:00

PCS Notice - Website Contract Award Notice
Tender

25 Jan 2022 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Yoker Housing Association Ltd, located in Glasgow, is seeking contracts for the "Communal Extract Fan Replacement and Annual Fan Maintenance 2022-2026" project, which falls under the housing and community amenities industry category. This procurement is currently at the Award stage, following the completion of the tender process, which began on 25 January 2022 and closed on 1 March 2022. The awarded contract, valued at £193,346.43, involves upgrading existing communal twin extract fan systems to Eco fan systems for Years 1, followed by annual maintenance over the next four years, with operations concentrated in Yoker, Glasgow.

This tender presents significant opportunities for SMEs specialised in building services, particularly those with experience in HVAC systems and maintenance. Businesses that can demonstrate recent relevant experience in similar projects may find themselves well-positioned to compete effectively for this contract, given the clear tendering requirements for quality and price evaluations. Furthermore, the emphasis on community benefits may appeal to companies keen to enhance their social responsibility credentials while expanding their operational portfolio.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Communal Extract Fan Replacement and Annual Fan Maintenance 2022-2026

Notice Description

The works comprise the upgrade of existing communal twin extract fan systems to Eco fan systems (Year 1); Annual maintenance of communal twin extract fan systems (Years 2 to 5); Annual Maintenance of Individual Extract fans (Years 1 to 5); and Reactive maintenance to communal extract fans and individual extract fans.

Lot Information

Lot 1

Selection of a suitable Contractor with recent relevant experience (refer to SPD document) for extract fan replacement and annual fan maintenance works to domestic properties. Bidders must achieve the minimum threshold of 65% for the SPD submission to have their Quality and Price Tender evaluated. Contract will be awarded to a single suitable Contractor following evaluation of the Tender Price and Quality Questionnaire submitted as part of this tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000680613
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447526
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45331200 - Ventilation and air-conditioning installation work

50324200 - Preventive maintenance services

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£193,346 £100K-£500K

Notice Dates

Publication Date
4 May 20223 years ago
Submission Deadline
1 Mar 2022Expired
Future Notice Date
Not specified
Award Date
8 Apr 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YOKER HOUSING ASSOCIATION LTD
Contact Name
Shamaiela Azhar
Contact Email
shamaiela.azhar@yokerha.org.uk
Contact Phone
+44 1419509050

Buyer Location

Locality
GLASGOW
Postcode
G14 0JS
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Garscadden/Scotstounhill
Westminster Constituency
Glasgow West

Supplier Information

Number of Suppliers
1
Supplier Name

THE VENTILATION EXPERTS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000680613-2022-05-04T00:00:00Z",
    "date": "2022-05-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000680613",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-77",
            "name": "Yoker Housing Association Ltd",
            "identifier": {
                "legalName": "Yoker Housing Association Ltd"
            },
            "address": {
                "streetAddress": "2310 Dumbarton Road",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G14 0JS"
            },
            "contactPoint": {
                "name": "Shamaiela Azhar",
                "email": "Shamaiela.Azhar@yokerha.org.uk",
                "telephone": "+44 1419509050",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.yokerha.org.uk"
            }
        },
        {
            "id": "org-78",
            "name": "Armour Construction Consultants",
            "address": {
                "streetAddress": "111 Bell Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G4 0TQ"
            },
            "contactPoint": {
                "name": "Kenneth Barclay",
                "email": "glasgow@armour.co.uk",
                "telephone": "+44 1413324311",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "processContactPoint"
            ]
        },
        {
            "id": "org-30",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Clerks Office, PO Box 23, 1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA"
            },
            "contactPoint": {
                "email": "glasgow@scotcourts.gov.uk",
                "telephone": "+44 1414298888",
                "url": "http://www.scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-372",
            "name": "Yoker Housing Association Ltd",
            "identifier": {
                "legalName": "Yoker Housing Association Ltd"
            },
            "address": {
                "streetAddress": "2310 Dumbarton Road",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G14 0JS"
            },
            "contactPoint": {
                "name": "Shamaiela Azhar",
                "email": "Shamaiela.Azhar@yokerha.org.uk",
                "telephone": "+44 1419509050",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.yokerha.org.uk"
            }
        },
        {
            "id": "org-374",
            "name": "The Ventilation Experts",
            "identifier": {
                "legalName": "The Ventilation Experts"
            },
            "address": {
                "streetAddress": "Inveravon , Pacemuir Road",
                "locality": "Kilmacolm",
                "region": "UKM",
                "postalCode": "Pa134jj"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-32",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "locality": "Glasgow"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Yoker Housing Association Ltd",
        "id": "org-372"
    },
    "tender": {
        "id": "7963",
        "title": "Communal Extract Fan Replacement and Annual Fan Maintenance 2022-2026",
        "description": "The works comprise the upgrade of existing communal twin extract fan systems to Eco fan systems (Year 1); Annual maintenance of communal twin extract fan systems (Years 2 to 5); Annual Maintenance of Individual Extract fans (Years 1 to 5); and Reactive maintenance to communal extract fans and individual extract fans.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50324200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50712000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Yoker, Glasgow"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-03-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-03-02T10:00:00Z"
        },
        "documents": [
            {
                "id": "JAN438578",
                "documentType": "contractNotice",
                "title": "Communal Extract Fan Replacement and Annual Fan Maintenance 2022-2026",
                "description": "The works comprise the upgrade of existing communal twin extract fan systems to Eco fan systems (Year 1); Annual maintenance of communal twin extract fan systems (Years 2 to 5); Annual Maintenance of Individual Extract fans (Years 1 to 5); and Reactive maintenance to communal extract fans and individual extract fans.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438578",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JAN438578-1",
                "title": "Tender Pricing document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=1",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN438578-2",
                "title": "Tender Quality Questionnaire and Evaluation Criteria",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=2",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN438578-3",
                "title": "Form of Tender (Word format)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=3",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN438578-4",
                "title": "Main Summary (Word format)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=4",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN438578-5",
                "title": "Bill B (Excel format)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=5",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN438578-6",
                "title": "Bill C (Excel format)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=6",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN438578-7",
                "title": "Bill D (Excel format)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN438578&idx=7",
                "datePublished": "2022-01-25T10:32:15Z",
                "dateModified": "2022-01-25T10:32:15Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "MAY447526",
                "documentType": "awardNotice",
                "title": "Communal Extract Fan Replacement and Annual Fan Maintenance 2022-2026",
                "description": "The works comprise the upgrade of existing communal twin extract fan systems to Eco fan systems (Year 1); Annual maintenance of communal twin extract fan systems (Years 2 to 5); Annual Maintenance of Individual Extract fans (Years 1 to 5); and Reactive maintenance to communal extract fans and individual extract fans.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY447526",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Selection of a suitable Contractor with recent relevant experience (refer to SPD document) for extract fan replacement and annual fan maintenance works to domestic properties. Bidders must achieve the minimum threshold of 65% for the SPD submission to have their Quality and Price Tender evaluated. Contract will be awarded to a single suitable Contractor following evaluation of the Tender Price and Quality Questionnaire submitted as part of this tender process.",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2022-03-02T10:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45331200",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:692217)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680613"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680613"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "7963-1",
            "suppliers": [
                {
                    "id": "org-374",
                    "name": "The Ventilation Experts"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "7963-1",
            "awardID": "7963-1",
            "status": "active",
            "value": {
                "amount": 193346.43,
                "currency": "GBP"
            },
            "dateSigned": "2022-04-08T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1276",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1277",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1278",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1279",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1280",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}