Award

Election printing and post

DUMFRIES AND GALLOWAY COUNCIL

This public procurement record has 3 releases in its history.

Award

23 May 2023 at 00:00

Tender

23 Jan 2023 at 00:00

Planning

02 Aug 2022 at 00:00

Summary of the contracting process

The Dumfries and Galloway Council has recently completed a procurement process for the printing and distribution of election materials. The tender, titled "Election printing and post," falls under the services category and was awarded to Idox Software Ltd. The procurement process was carried out through an open procedure by the council based in Dumfries, UK. The contract, valued at GBP 300,000.00, was signed on May 22, 2023. The procurement stage was marked as "award," indicating the completion of the process.

This tender for election printing and distribution presents a significant business opportunity for companies specializing in printing services. Businesses capable of handling large-scale printing projects involving various election materials such as poll cards, ballot papers, and postal voting packs would be well-suited to compete. The procurement method was open, allowing fair competition within the industry. The location of the procurement is in Dumfries, UK, and the main industry category is services. Key dates included the tender closing on February 20, 2023, and the contract being signed on May 22, 2023.

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Notice Title

Election printing and post

Notice Description

Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without "Sample" for Display in polling stations will also be required. Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections - covering 2 constituencies, Scottish Parliamentary elections - covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print - out with any Scottish Government contract

Lot Information

Lot 1

Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without "Sample" for Display in polling stations will also be required. Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections - covering 2 constituencies, Scottish Parliamentary elections - covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print - out with any Scottish Government contract

Renewal: The contract will be awarded for an initial four year period with the option of a twelve month extension.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000701263
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY479093
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22821000 - Electoral forms

72110000 - Hardware selection consultancy services

72313000 - Data capture services

72314000 - Data collection and collation services

79320000 - Public-opinion polling services

79810000 - Printing services

79811000 - Digital printing services

79820000 - Services related to printing

79823000 - Printing and delivery services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£300,000 £100K-£500K

Notice Dates

Publication Date
23 May 20232 years ago
Submission Deadline
20 Feb 2023Expired
Future Notice Date
28 Oct 2022Expired
Award Date
22 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DUMFRIES AND GALLOWAY COUNCIL
Contact Name
Keith Munn
Contact Email
procurement.educationcorporate@dumgal.gov.uk, procurement.wasteneighbourhood@dumgal.gov.uk
Contact Phone
+44 3033333000

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Post Town
Dumfries and Galloway
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway

Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Supplier Information

Number of Suppliers
1
Supplier Name

IDOX SOFTWARE

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG455300
    Election printing and post - Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without "Sample" for Display in polling stations will also be required. Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections - covering 2 constituencies, Scottish Parliamentary elections - covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print - out with any Scottish Government contract
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN469258
    Election printing and post - Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without "Sample" for Display in polling stations will also be required. Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections - covering 2 constituencies, Scottish Parliamentary elections - covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print - out with any Scottish Government contract
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY479093
    Election printing and post - Dumfries and Galloway Council will be inviting tenders for their Election Print materials. This will cover the printing of all Poll Cards, Ballot Papers included tender ballot papers for Station voters, postal voting packs including postal ballot papers and required inserts. Corresponding Number Lists for both ordinary and tendered Papers, A3 sized Ballot Papers with and without "Sample" for Display in polling stations will also be required. Print will be required for the following Elections and any by-elections that may occur in the period Parliamentary General Elections - covering 2 constituencies, Scottish Parliamentary elections - covering 2 constituencies and including the regional list ballot paper and its required postal voting insert. Local Government Elections Print - out with any Scottish Government contract

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