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Archive Digitisation Framework

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

01 Feb 2023 at 00:00

OJEU - F3 - Contract Award Notice
Tender

16 Aug 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Historic Environment Scotland has recently completed an Archive Digitisation Framework procurement process based in Edinburgh, UKM75. The procurement stage was an open procedure, and the title of the tender was "Archive Digitisation Framework". The main procurement category was services, and the contract was awarded to three suppliers. The total contract value amounted to £400,000 GBP, and the contract was signed on the 26th of January 2023. The tender aimed to digitise various materials from the HES collections, and the buying organisation sought services in the Tourism, Conservation, and Built Environment industry category.

This procurement opportunity offers businesses in the digital archive services sector a chance to compete for a framework agreement with Historic Environment Scotland. Potential suppliers, particularly SMEs, who have experience in archive digitisation services are well-suited to bid for this opportunity. The contract involves providing digitisation services for various media materials, demonstrating a need for technical expertise in handling diverse archival formats. The procurement method was open, encouraging a wide range of businesses to participate in delivering this crucial service for preserving Scotland's cultural heritage.

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Notice Information

Notice Title

Archive Digitisation Framework

Notice Description

The Purchaser is seeking Supplier(s) for an Archive Digitisation Framework Agreement.

Lot Information

Lot 1

The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. Please see below for a list of items that may require digitisation: - Unmounted/Mounted photographic prints - Photographic prints in albums - Glass plate/Acetate negatives - Drawings rolled/flat - Bound volumes - Loose papers - 35mm slides - Microfiche - Videos/AV

Renewal: The Framework Agreement will commence on the 01 November 2022 for a period of 2 years and expire on 31 October 2024. The Purchaser reserves the right to extend the Framework Agreement for two further 12 month periods subject to satisfactory performance and continued requirement. If both of these options are activated the maximum possible duration of the Framework Agreement will be 48 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000702635
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470151
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

79995100 - Archiving services

92512000 - Archive services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
1 Feb 20233 years ago
Submission Deadline
19 Sep 2022Expired
Future Notice Date
Not specified
Award Date
26 Jan 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Framework will be retendered in 2026 if service is still required

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Additional Buyers

National Galleries of Scotland

Royal Botanic Garden Edinburgh

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
3
Supplier Names

Automated Document Services Ltd

Max Communications Ltd

UK Archiving

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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