Notice Information
Notice Title
Fire Safety Systems Servicing and Reactive Maintenance Contract
Notice Description
The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.
Lot Information
Lot 1
It is the Association's intention to enter into a three Year Contract with a suitable contractor to carry out inspections, testing, maintenance and repairs of fire warning, evacuation and firefighting equipment in accordance with Fire (Scotland) Act 2005 and the Fire Safety (Scotland) Regulations 2006. The services required will include the maintenance of the following: - Fire alarm and detection systems - Smoke extract systems - Sprinkler systems - Dry risers - Emergency lighting - Hand held extinguishers and fire blankets. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Renewal: Option to extend the contract for any variable period up to a maximum of 24 months.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000703090
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492643
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
35 - Security, fire-fighting, police and defence equipment
75 - Administration, defence and social security services
-
- CPV Codes
35110000 - Firefighting, rescue and safety equipment
75251110 - Fire-prevention services
Notice Value(s)
- Tender Value
- £225,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 14 Nov 20232 years ago
- Submission Deadline
- 14 Sep 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 17 Oct 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Between 2025 and 2027 dependent on options being taken up.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHSIDE HOUSING ASSOCIATION LTD.
- Contact Name
- Not specified
- Contact Email
- info@ewing-somerville.com
- Contact Phone
- +44 1414221112
Buyer Location
- Locality
- GLASGOW
- Postcode
- G51 4EB
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Cardonald
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=7
6th September 2022 - Addresses added / omitted @ Smoke Vents, F/Blankets, F/Extinguishers, Sprinklers & Reactive updated. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=6
6th September 2022 - Changes: weekly fire alarm test at 32 Newark Drive, 177 Nithsdale Rd & 37 Herriet St. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=5
6th September 2022 - Changes: cl 4.6 invoicing; require weekly fire alarm test at 3 properties & word limit added on QMS. -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=1
16th August 2022 - Fire Safety Asset Register -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=2
16th August 2022 - Invitation to Tender -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=3
16th August 2022 - Pricing Section -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=4
16th August 2022 - Word Pages for Completion by Bidders -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456429
Fire Safety Systems Servicing and Reactive Maintenance Contract - The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492643
Fire Safety Systems Servicing and Reactive Maintenance Contract - The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000703090-2023-11-14T00:00:00Z",
"date": "2023-11-14T00:00:00Z",
"ocid": "ocds-r6ebe6-0000703090",
"initiationType": "tender",
"parties": [
{
"id": "org-75",
"name": "Southside Housing Association Ltd.",
"identifier": {
"legalName": "Southside Housing Association Ltd."
},
"address": {
"streetAddress": "Southside House, 135 Fifty Pitches Road",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G51 4EB"
},
"contactPoint": {
"email": "info@ewing-somerville.com",
"telephone": "+44 1414221112",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.southside-ha.org."
}
},
{
"id": "org-76",
"name": "Ewing Somerville Partnership (Scotland) Ltd.",
"address": {
"streetAddress": "40 Speirs Wharf",
"locality": "GLASGOW",
"region": "UKM82",
"postalCode": "G4 9TH"
},
"contactPoint": {
"email": "info@ewing-somerville.com",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"processContactPoint"
]
},
{
"id": "org-8",
"name": "Glasgow Sheriff Court",
"identifier": {
"legalName": "Glasgow Sheriff Court"
},
"address": {
"locality": "Glasgow"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-236",
"name": "Southside Housing Association Ltd.",
"identifier": {
"legalName": "Southside Housing Association Ltd."
},
"address": {
"streetAddress": "Southside House, 135 Fifty Pitches Road",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G51 4EB"
},
"contactPoint": {
"email": "info@ewing-somerville.com",
"telephone": "+44 1414221112",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.southside-ha.co.uk"
}
},
{
"id": "org-237",
"name": "DFP Services Ltd",
"identifier": {
"legalName": "DFP Services Ltd"
},
"address": {
"streetAddress": "1 Artemis Court, Meadowfield Industrial Estate",
"locality": "Durham",
"region": "UKC",
"postalCode": "DH7 8XQ"
},
"roles": [
"supplier"
],
"details": {
"scale": "large",
"url": "http://"
}
},
{
"id": "org-147",
"name": "Glasgow Sheriff Court",
"identifier": {
"legalName": "Glasgow Sheriff Court"
},
"address": {
"streetAddress": "Carlton Place",
"locality": "Glasgow",
"postalCode": "G5 9DA"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Southside Housing Association Ltd.",
"id": "org-236"
},
"tender": {
"id": "ESP 4599",
"title": "Fire Safety Systems Servicing and Reactive Maintenance Contract",
"description": "The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "35110000",
"scheme": "CPV"
}
],
"deliveryLocation": {
"description": "Glasgow South"
},
"deliveryAddresses": [
{
"region": "UKM82"
},
{
"region": "UKM82"
}
],
"relatedLot": "1"
}
],
"value": {
"amount": 225000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2022-09-14T12:00:00Z"
},
"awardPeriod": {
"startDate": "2022-09-14T12:00:00Z"
},
"documents": [
{
"id": "AUG456429",
"documentType": "contractNotice",
"title": "Fire Safety Systems Servicing and Reactive Maintenance Contract",
"description": "The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG456429",
"format": "text/html"
},
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "AUG456429-1",
"title": "Fire Safety Asset Register",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=1",
"datePublished": "2022-08-16T11:05:05Z",
"dateModified": "2022-08-16T11:05:05Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "AUG456429-2",
"title": "Invitation to Tender",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=2",
"datePublished": "2022-08-16T11:05:05Z",
"dateModified": "2022-08-16T11:05:05Z",
"format": "application/pdf"
},
{
"id": "AUG456429-3",
"title": "Pricing Section",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=3",
"datePublished": "2022-08-16T11:05:05Z",
"dateModified": "2022-08-16T11:05:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "AUG456429-4",
"title": "Word Pages for Completion by Bidders",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=4",
"datePublished": "2022-08-16T11:05:05Z",
"dateModified": "2022-08-16T11:05:05Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "AUG456429-5",
"title": "Changes: cl 4.6 invoicing; require weekly fire alarm test at 3 properties & word limit added on QMS.",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=5",
"datePublished": "2022-09-06T11:34:21Z",
"dateModified": "2022-09-06T11:34:21Z",
"format": "application/pdf"
},
{
"id": "AUG456429-6",
"title": "Changes: weekly fire alarm test at 32 Newark Drive, 177 Nithsdale Rd & 37 Herriet St.",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=6",
"datePublished": "2022-09-06T11:38:19Z",
"dateModified": "2022-09-06T11:38:19Z",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "AUG456429-7",
"title": "Addresses added / omitted @ Smoke Vents, F/Blankets, F/Extinguishers, Sprinklers & Reactive updated.",
"url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG456429&idx=7",
"datePublished": "2022-09-06T11:47:13Z",
"dateModified": "2022-09-06T11:47:13Z",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "NOV492643",
"documentType": "awardNotice",
"title": "Fire Safety Systems Servicing and Reactive Maintenance Contract",
"description": "The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492643",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "It is the Association's intention to enter into a three Year Contract with a suitable contractor to carry out inspections, testing, maintenance and repairs of fire warning, evacuation and firefighting equipment in accordance with Fire (Scotland) Act 2005 and the Fire Safety (Scotland) Regulations 2006. The services required will include the maintenance of the following: - Fire alarm and detection systems - Smoke extract systems - Sprinkler systems - Dry risers - Emergency lighting - Hand held extinguishers and fire blankets. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"status": "complete",
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend the contract for any variable period up to a maximum of 24 months."
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "60%"
},
{
"type": "price",
"description": "40%"
}
]
}
}
],
"bidOpening": {
"date": "2022-09-14T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. The relevant trade register in the UK is the Companies House Register - ://www.gov.uk/government/organisations/companies-house or equivalent in other countries."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"classification": {
"id": "75251110",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "Between 2025 and 2027 dependent on options being taken up."
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "(SC Ref:750403)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000703090"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000703090"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "ESP 4599",
"suppliers": [
{
"id": "org-237",
"name": "DFP Services Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ESP 4599",
"awardID": "ESP 4599",
"status": "active",
"dateSigned": "2022-10-17T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2022/S 000-022545"
}
],
"bids": {
"statistics": [
{
"id": "616",
"measure": "lowestValidBidValue",
"value": 180735.81
},
{
"id": "617",
"measure": "highestValidBidValue",
"value": 212213.66
},
{
"id": "618",
"measure": "bids",
"value": 6,
"relatedLot": "1"
},
{
"id": "619",
"measure": "smeBids",
"value": 0,
"relatedLot": "1"
},
{
"id": "620",
"measure": "foreignBidsFromEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "621",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "622",
"measure": "electronicBids",
"value": 6,
"relatedLot": "1"
},
{
"id": "623",
"measure": "lowestValidBidValue",
"value": 180735.81,
"relatedLot": "1"
},
{
"id": "624",
"measure": "highestValidBidValue",
"value": 212213.66,
"relatedLot": "1"
}
]
}
}