Award

Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes

THE CITY OF EDINBURGH COUNCIL

This public procurement record has 2 releases in its history.

Award

14 Jun 2023 at 00:00

Tender

29 Aug 2022 at 00:00

Summary of the contracting process

The City of Edinburgh Council, a regional authority based in Edinburgh, UK, has completed a public procurement process for the "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes." The council sought up to 5 organisations to provide design development guidance, operational support, maintenance services, metering, and billing for communal heating systems. The procurement method used was an open procedure with a focus on services related to communal heating networks.

This tender by The City of Edinburgh Council offers business growth opportunities for organisations providing services related to communal heating systems. Suitable businesses include those experienced in design development, operational maintenance, and metering for communal heating or local heat network systems. The procurement stage was open, allowing various organisations to bid for the opportunity, aligning with the council's goal of delivering affordable housing through efficient communal heating services.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes

Notice Description

The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.

Lot Information

Lot 1

The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems. The primary services required include: - Metering and Billing Services - Tariff Setting Advice - System Performance Reviews - Operational Maintenance - Reactive Maintenance - Design Process Input - Life Cycle Asset Replacement These services will apply to existing/ legacy, in development and new/future council owned communal heat networks. Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to: - Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs. - Input to the CP1 led design development process of new and ongoing communal heat networks. - Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase. - Advice for ongoing optimisation and improvements in the existing communal heating and housing stock. - Remediation works which may include new or major upgrades to the existing communal heating or local heat networks. - Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme. - New developments local heat networks which may be end to end delivery as design and build contract. - Fuel procurement and managing fuel price. - Guidance in adopting/securing external funding schemes. - Input in connecting to potential future local heat networks. - Advice in respect of existing and new private wire schemes. - Advice in respect of ESCo responsibility A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.

Renewal: Option to extend for one additional year

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000704962
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481154
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

45232140 - District-heating mains construction work

45232141 - Heating works

45259300 - Heating-plant repair and maintenance work

45315000 - Electrical installation work of heating and other electrical building-equipment

45331100 - Central-heating installation work

50000000 - Repair and maintenance services

50720000 - Repair and maintenance services of central heating

71321200 - Heating-system design services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
14 Jun 20232 years ago
Submission Deadline
5 Oct 2022Expired
Future Notice Date
Not specified
Award Date
29 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Dependant on framework extension.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CITY OF EDINBURGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
4
Supplier Names

EASY HEAT SYSTEMS

PINNACLE POWER

SWITCH2

VITAL ENERGI UTILITIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000704962-2023-06-14T00:00:00Z",
    "date": "2023-06-14T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000704962",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-20",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kelly Faulds",
                "email": "kelly.faulds@edinburgh.gov.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-15",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-174",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG"
            },
            "contactPoint": {
                "name": "Kelly Faulds",
                "email": "kelly.faulds@edinburgh.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.edinburgh.gov.uk"
            }
        },
        {
            "id": "org-175",
            "name": "Switch2",
            "identifier": {
                "legalName": "Switch2"
            },
            "address": {
                "streetAddress": "The Waterfront, Salts Mill Road, Shipley",
                "locality": "Bradford",
                "region": "UKE",
                "postalCode": "BD17 7EZ"
            },
            "contactPoint": {
                "telephone": "+44 1274535518"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-176",
            "name": "Easy Heat Systems Ltd",
            "identifier": {
                "legalName": "Easy Heat Systems Ltd"
            },
            "address": {
                "streetAddress": "McDermott House , Inveralmond Industrial Estate",
                "locality": "Perth",
                "region": "UK",
                "postalCode": "PH1 3TS"
            },
            "contactPoint": {
                "telephone": "+44 1738445222"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-177",
            "name": "Pinnacle Power",
            "identifier": {
                "legalName": "Pinnacle Power"
            },
            "address": {
                "streetAddress": "Thistle Court, 1/2 Thistle Street",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH2 1DD"
            },
            "contactPoint": {
                "telephone": "+44 7912396111"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-178",
            "name": "Vital Energi Utilities Ltd",
            "identifier": {
                "legalName": "Vital Energi Utilities Ltd"
            },
            "address": {
                "streetAddress": "Century House, Roman Road",
                "locality": "Blackburn",
                "region": "UK",
                "postalCode": "BB1 2LD"
            },
            "contactPoint": {
                "telephone": "+44 1254296688"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-91",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The City of Edinburgh Council",
        "id": "org-174"
    },
    "tender": {
        "id": "CT0961",
        "title": "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes",
        "description": "The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45232140",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45232141",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45259300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45315000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45331100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71321200",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2022-10-05T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2022-10-05T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG457497",
                "documentType": "contractNotice",
                "title": "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes",
                "description": "The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457497",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG457497-1",
                "title": "Volume 8 - Construction charter SMEs and fair work practices",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=1",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "AUG457497-2",
                "title": "Volume 7 - Environmental and Sustainability Management",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=2",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG457497-3",
                "title": "Volume 6 - Community Benefits",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=3",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG457497-4",
                "title": "Volume 5 - Key Performance Indicators",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=4",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG457497-5",
                "title": "Volume 3 - Pricing Schedule FINAL",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=5",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG457497-6",
                "title": "Volume 2 - Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=6",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "AUG457497-7",
                "title": "Volume 1 - ITT Tenderers Submission",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=7",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG457497-8",
                "title": "Volume 0B - Single Procurement Document - SPD (Scotland)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=8",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG457497-9",
                "title": "Volume 0 - Instructions to Tenderers",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=9",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG457497-10",
                "title": "Volume 4 - Terms & Conditions of Contract",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG457497&idx=10",
                "datePublished": "2022-08-29T12:35:04Z",
                "dateModified": "2022-08-29T12:35:04Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN481154",
                "documentType": "awardNotice",
                "title": "Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes",
                "description": "The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing. The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN481154",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems. The primary services required include: - Metering and Billing Services - Tariff Setting Advice - System Performance Reviews - Operational Maintenance - Reactive Maintenance - Design Process Input - Life Cycle Asset Replacement These services will apply to existing/ legacy, in development and new/future council owned communal heat networks. Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to: - Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs. - Input to the CP1 led design development process of new and ongoing communal heat networks. - Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase. - Advice for ongoing optimisation and improvements in the existing communal heating and housing stock. - Remediation works which may include new or major upgrades to the existing communal heating or local heat networks. - Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme. - New developments local heat networks which may be end to end delivery as design and build contract. - Fuel procurement and managing fuel price. - Guidance in adopting/securing external funding schemes. - Input in connecting to potential future local heat networks. - Advice in respect of existing and new private wire schemes. - Advice in respect of ESCo responsibility A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for one additional year"
                }
            }
        ],
        "bidOpening": {
            "date": "2022-10-05T12:00:00Z",
            "address": {
                "streetAddress": "Remotely."
            },
            "description": "Tenders opened by members of the procurement team prior to distribution to evaluation panel. Pricing information will not be shared with the evaluation panel."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Set out in the procurement documents"
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "classification": {
            "id": "50720000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Dependant on framework extension."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into."
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-024081"
        }
    ],
    "description": "(SC Ref:735518)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000704962"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000704962"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "CT0961",
            "suppliers": [
                {
                    "id": "org-175",
                    "name": "Switch2"
                },
                {
                    "id": "org-176",
                    "name": "Easy Heat Systems Ltd"
                },
                {
                    "id": "org-177",
                    "name": "Pinnacle Power"
                },
                {
                    "id": "org-178",
                    "name": "Vital Energi Utilities Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "CT0961",
            "awardID": "CT0961",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2023-03-29T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "434",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "435",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "436",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "437",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "438",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}