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Provision of Creative Content Production (Audio Tours)

National Galleries of Scotland

This public procurement record has 2 releases in its history.

Award

31 Jul 2023 at 01:00

PCS Notice - Website Contract Award Notice
Tender

08 Feb 2023 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The National Galleries of Scotland has awarded a contract for the Provision of Creative Content Production (Audio Tours) to Smartify Scotland. The procurement process was completed on 31st July 2023. The contract involves managing the development and production of creative content for audio tours. The procurement method used was an open procedure, and the contract is for services in the industry category of Recreation, culture, and religion. The procurement stage was at the award stage, with a contract value of £59,375. The location of the procurement process was in Edinburgh, UK.

This tender for the Provision of Creative Content Production (Audio Tours) by the National Galleries of Scotland presents an opportunity for audio tour content providers to expand their business. Businesses specialising in audio content creation, scriptwriting, translation, and recording services would be well-suited to compete in this tender. Understanding the organisational needs of the National Galleries of Scotland is crucial for successful participation in the tender. The contract offers flexibility with options for British Sign Language and foreign language translations, providing potential for creative growth and innovation in the audio tour industry.

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Notice Information

Notice Title

Provision of Creative Content Production (Audio Tours)

Notice Description

National Galleries Scotland (NGS) wish to award a single Service Provider contract for the Provision of Creative Content Production (Audio Tours). The Service Provider will be required to manage the development and production of creative content for audio tours from planning through to the provision of files formatted for uploading to a cloud-based Content Management System (CMS). This will include the research, content development, script writing, translation, recording and supply of files in an agreed format. The contract includes for the option of British Sign Language (BSL) and foreign language translations. For full details of the Contract Requirements please refer to the Tender and Contract documents. There is no commitment to a minimum volume of work. The Service Provider will have no claim against NGS if they are not instructed to deliver a minimum volume of work. The Service Provider must have a clear understanding of the contract requirements and the organisational needs of NGS. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

Lot Information

Lot 1

The procurement will be conducted through the use of the Open (single stage) procedure. Bidders must complete and return an SPD (Scotland) form along with their tender submission. Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. It is a requirement that the Service Provider as a minimum, hold or commit to obtain prior to the award of contract a valid Cyber Essentials Basic Certificate (or equivalent) in place throughout the duration of the contract.

Options: NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract makes provision for an optional variable extension period of an additional 24 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000722014
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484829
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

64 - Postal and telecommunications services

92 - Recreational, cultural and sporting services

CPV Codes

32353000 - Sound recordings

64216200 - Electronic information services

92000000 - Recreational, cultural and sporting services

92300000 - Entertainment services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£59,375 Under £100K

Notice Dates

Publication Date
31 Jul 20233 years ago
Submission Deadline
20 Mar 2023Expired
Future Notice Date
Not specified
Award Date
15 May 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
2025-2027

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

Smartify Scotland

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB470767&idx=3
    8th February 2023 - Section 3 - Contract Agreement
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB470767&idx=5
    8th February 2023 - Section 3 - Contract Agreement
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB470767&idx=4
    8th February 2023 - Price Schedule
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB470767&idx=1
    8th February 2023 - Invitation to Tender (ITT)
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB470767&idx=2
    8th February 2023 - Section 2 - Contract Specification
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB470767
    Provision of Creative Content Production (Audio Tours) - National Galleries Scotland (NGS) wish to award a single Service Provider contract for the Provision of Creative Content Production (Audio Tours). The Service Provider will be required to manage the development and production of creative content for audio tours from planning through to the provision of files formatted for uploading to a cloud-based Content Management System (CMS). This will include the research, content development, script writing, translation, recording and supply of files in an agreed format. The contract includes for the option of British Sign Language (BSL) and foreign language translations. For full details of the Contract Requirements please refer to the Tender and Contract documents. There is no commitment to a minimum volume of work. The Service Provider will have no claim against NGS if they are not instructed to deliver a minimum volume of work. The Service Provider must have a clear understanding of the contract requirements and the organisational needs of NGS. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL484829
    Provision of Creative Content Production (Audio Tours) - National Galleries Scotland (NGS) wish to award a single Service Provider contract for the Provision of Creative Content Production (Audio Tours). The Service Provider will be required to manage the development and production of creative content for audio tours from planning through to the provision of files formatted for uploading to a cloud-based Content Management System (CMS). This will include the research, content development, script writing, translation, recording and supply of files in an agreed format. The contract includes for the option of British Sign Language (BSL) and foreign language translations. For full details of the Contract Requirements please refer to the Tender and Contract documents. There is no commitment to a minimum volume of work. The Service Provider will have no claim against NGS if they are not instructed to deliver a minimum volume of work. The Service Provider must have a clear understanding of the contract requirements and the organisational needs of NGS. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

Open Contracting Data Standard (OCDS)

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