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Building Energy Management System (BEMS)

Scottish Parliamentary Corporate Body

This public procurement record has 1 release in its history.

Tender

04 Apr 2023 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Scottish Parliamentary Corporate Body is inviting tenders for a public procurement contract regarding the replacement of its Building Energy Management System (BEMS). The procurement is at the tender stage with a submission deadline of 17th May 2023. The procurement process is open to businesses willing to undertake works in the construction industry category. The contracting authority is based in Edinburgh, United Kingdom, and the main procurement method is an open procedure.

This tender presents an opportunity for businesses specialising in energy management systems and HVAC control to compete for the contract. Contractors should have experience in managing, designing, purchasing, installing, testing, and commissioning BEMS. Additionally, the winning bidder will be responsible for maintaining the system post-installation. Businesses interested in advancing sustainable building practices and meeting net-zero carbon obligations could find this tender particularly suitable due to the project's focus on energy efficiency and environmental impact.

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Notice Information

Notice Title

Building Energy Management System (BEMS)

Notice Description

The Scottish Parliament is seeking to replace its existing BEMS HVAC control system with a true open protocol BEMS. The BEMS contractor will be responsible for the management, design, purchase, installation, testing and commissioning of the new BEMS. The contractor will also be required to maintain the replacement BEMS after installation.

Lot Information

Lot 1

The Building and Energy Management System (BEMS) is a business-critical tool which provides visibility and control of Holyrood building services, primarily; heating, ventilation, air conditioning and domestic hot water (HVAC) within the Parliament Buildings. The BEMS is used to ensure that building spaces, including principal areas such as the Debating Chamber and Committee Rooms, are kept at an appropriate temperature to meet the needs of building occupants. Importantly, the BEMS ensures that business critical BIT, Security and Broadcasting comms rooms containing servers, switches, and other essential IT based equipment, are maintained at the correct temperature and humidity to ensure their reliable operation. The BEMS provides a user interface which allows on-site specialist operators to monitor and manage energy use within Holyrood. The BEMS assists the Facilities Management team and its on-site contractors in identifying live issues with the control and visibility of plant and equipment, the failure of which could impact on occupant comfort due to temperature deviations or, at worst, lead to critically high temperatures and eventual IT failures in BIT, Broadcast or Security comms rooms. The BEMS system is a key enabler in allowing the SPCB to meet its net zero carbon obligations, a key corporate target for the organisation. Some of those targets can only be met by introducing new technologies and systems that must be able to interface effectively with the BEMS. The existing BEMS cannot easily adopt and control newer HVAC technologies, with parts of the original BEMS network unable to connect to modern systems, while the system itself has become obsolete. The Scottish Parliament is seeking to replace its existing BEMS HVAC control system with a true open protocol BEMS. The BEMS contractor will be responsible the management, design, purchase, installation, testing and commissioning of the new BEMS. The contractor will also be required to maintain the replacement BEMS after installation. It is proposed that the existing system is replaced in sections over three financial years commencing Autumn 2023. The correct phasing and sequencing of the BEMS replacement is critical to the continued functioning of the building. There are limited times when work can be carried out within the building without the operation of the building being compromised. The replacement works will therefore require to be carried out primarily during Parliament holidays and recesses.

Renewal: The contract may be extended up to a total of 60 months beyond the original contract duration.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000727918
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475400
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

48 - Software package and information systems

50 - Repair and maintenance services

65 - Public utilities

71 - Architectural, construction, engineering and inspection services

CPV Codes

31200000 - Electricity distribution and control apparatus

44115800 - Building internal fittings

45000000 - Construction work

48000000 - Software package and information systems

48150000 - Industrial control software package

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

65400000 - Other sources of energy supplies and distribution

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Apr 20233 years ago
Submission Deadline
17 May 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Parliamentary Corporate Body
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
Not specified
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR475400
    Building Energy Management System (BEMS) - The Scottish Parliament is seeking to replace its existing BEMS HVAC control system with a true open protocol BEMS. The BEMS contractor will be responsible for the management, design, purchase, installation, testing and commissioning of the new BEMS. The contractor will also be required to maintain the replacement BEMS after installation.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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