The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000730174-2023-07-06T00:00:00Z",
    "date": "2023-07-06T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000730174",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-54",
            "name": "National Library of Scotland",
            "identifier": {
                "legalName": "National Library of Scotland"
            },
            "address": {
                "streetAddress": "George IV Bridge",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1EW"
            },
            "contactPoint": {
                "name": "George Morrison",
                "email": "g.morrison@nls.uk",
                "telephone": "+44 1316233700",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nls.uk"
            }
        },
        {
            "id": "org-4",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-218",
            "name": "National Library of Scotland",
            "identifier": {
                "legalName": "National Library of Scotland"
            },
            "address": {
                "streetAddress": "George IV Bridge",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH1 1EW"
            },
            "contactPoint": {
                "name": "Neil Brown",
                "email": "n.brown@nls.uk",
                "telephone": "+44 1316233700",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.nls.uk"
            }
        },
        {
            "id": "org-511",
            "name": "Icam Archive Systems",
            "identifier": {
                "legalName": "Icam Archive Systems"
            },
            "address": {
                "streetAddress": "1 Premier House, Sneyd Street",
                "locality": "Leek",
                "region": "UKG24",
                "postalCode": "ST13 5HP"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-19",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        }
    ],
    "buyer": {
        "name": "National Library of Scotland",
        "id": "org-218"
    },
    "tender": {
        "id": "2022.23.038",
        "title": "The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract",
        "description": "The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "38651600",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48318000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "30124530",
                        "scheme": "CPV"
                    },
                    {
                        "id": "30121430",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48329000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "51411000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "30000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "57 George IV Bridge , Edinburgh"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-05-22T17:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-05-25T12:00:00Z"
        },
        "documents": [
            {
                "id": "APR476989",
                "documentType": "contractNotice",
                "title": "The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract",
                "description": "The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR476989",
                "format": "text/html"
            },
            {
                "id": "APR476989-1",
                "title": "Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=1",
                "datePublished": "2023-04-24T15:31:59Z",
                "dateModified": "2023-04-24T15:31:59Z",
                "format": "application/pdf"
            },
            {
                "id": "APR476989-2",
                "title": "Schedule to Tender - Pricing Schedule - Commercial Response - to be completed and returned",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=2",
                "datePublished": "2023-04-24T15:31:59Z",
                "dateModified": "2023-04-24T15:31:59Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "APR476989-3",
                "title": "Schedule to Tender - Quality Schedule - Technical Response - to be completed and returned",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=3",
                "datePublished": "2023-04-24T15:32:00Z",
                "dateModified": "2023-04-24T15:32:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "APR476989-4",
                "title": "Digital Camera and Conservation Copy stand - requirement specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=4",
                "datePublished": "2023-04-24T15:32:00Z",
                "dateModified": "2023-04-24T15:32:00Z",
                "format": "application/pdf"
            },
            {
                "id": "APR476989-5",
                "title": "Invitation to Tender - Appendix 1 - 4 (word versions) to be completed and returned.",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=5",
                "datePublished": "2023-04-24T15:32:00Z",
                "dateModified": "2023-04-24T15:32:00Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "APR476989-6",
                "title": "Conditions of contract for purchase of goods and any related services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=6",
                "datePublished": "2023-04-24T15:32:00Z",
                "dateModified": "2023-04-24T15:32:00Z",
                "format": "application/pdf"
            },
            {
                "id": "APR476989-7",
                "title": "Digit Camera - evaluation matrix - to be used on this procurement - for information only",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR476989&idx=7",
                "datePublished": "2023-04-24T15:32:00Z",
                "dateModified": "2023-04-24T15:32:00Z",
                "format": "application/pdf"
            },
            {
                "id": "JUL483055",
                "documentType": "awardNotice",
                "title": "The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract",
                "description": "The complete purchase of a Digital Camera System and Conservation Copy Stand, - including delivery, installation, training plus an annual support and service term contract.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL483055",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "To realise the strategic commitments around conservation and digitisation of Library collections, the Library needs a Digital Camera System and Conservation Copy Stand in the Imaging studio at its George IV Bridge Building. This system must be suitable to use in digitising fragile Library material. The system cradle must allow material to be captured without any obstruction that hold pages in place prior to capture. The specification of camera used on it must ensure the highest quality output ensuring that the fragile material it will be used for, is captured once to archival standard at the highest possible image quality level. The material the system will capture will be fragile material from the Library's collections. It will enable the Library to transform the way in which it can accommodate fragile bound materials while at the same time creating high spec images. This is a one-off requirement for the purchase of goods and associated support services to expand the expected life span of the equipment (approx. 5- 7 years). This documentation describes the procurement of a supply, support and term service contract with an anticipated award date of 30 June 2023 and delivery of equipment by 31 July 2023.. Suppliers must complete the SPD available with this contract notice",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2023-05-25T12:00:00Z",
            "description": "Public Contract Scotland portal will be used for the electronic receipt and opening of tenders."
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "To ensure the highest standards of service quality in this contract the Library expects the successful Service Provider and its sub-contractors (if any) as proposed to commit to progressing towards adopting the Fair Work First criteria in the delivery of this contract as part of a fair and equitable employment and reward package as a route to progressing towards wider fair work practices set out in the Fair Work Framework. The contract will be subject to performance management conditions with regard to KPIs Performance conditions are documented in the requirement specifications"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Not applicable"
                },
                {
                    "type": "economic",
                    "description": "See sections 4B1b of the SPD module Provide average turnover for years 2020,2021 and 2022 Failure to provide this information may result in the tender being excluded from the tender process and the bidders submissions set aside and not evaluated.",
                    "minimum": "4B5b - 4B5c It is a requirement of this contract that bidders hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurance indicated below. 4B5b - Employers (Compulsory) liability insurance - 5 million GBP 4B5c - Public liability insurance - 2 million GBP 4B5c - Product liability insurance - 2 million GBP"
                },
                {
                    "type": "technical",
                    "description": "Please see section 4C1.2 of the SPD",
                    "minimum": "Bidders will be required to provide 2 examples that can demonstrate they have the relevant experience to deliver the full scope of the goods and services in part II.I.4 and II.2.4 of this Scottish Regulated Contract Notice."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "48329000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "Award criteria can be found in the ITT and Quality Schedule (Technical Response) available for download with the ITT. 0 Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 1 Poor Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled and or may be overly generic. 2 Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas and or may be generic in part. 3 Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. The Library is not bound to accept the lowest or any submission. Form of contract - The successful supplier will be required to enter into a formal contract in the form as detailed in ITT (conditions of contract for goods and services) available for download with ITT. Tenders must be submitted in the format as detailed Annex B , Appendix 4 of the ITT. A \"for information only\" pdf copy of the evaluation matrix to be used on this procurement is available for download with the ITT. Tenders must be submitted in English (SC Ref:737924)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000730174"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000730174"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "2022.23.038",
            "suppliers": [
                {
                    "id": "org-511",
                    "name": "Icam Archive Systems"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "2022.23.038",
            "awardID": "2022.23.038",
            "status": "active",
            "value": {
                "amount": 85800,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-05T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1546",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1547",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1548",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "1549",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "1550",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    }
}