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CES - Property Management System

Crown Estate Scotland

This public procurement record has 2 releases in its history.

Award

15 Jan 2024 at 00:00

OJEU - F3 - Contract Award Notice
Tender

31 Oct 2023 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Crown Estate Scotland is seeking a Property Management System through a public procurement process. The tender, titled "CES - Property Management System," aims to manage approximately 4,300 assets across various property and asset types. The procurement is in the active stage, with a total value of £3,000,000. The submission deadline for the tender is set for 11th December 2023, providing an opportunity for businesses to compete for this contract in the services category.

This procurement by Crown Estate Scotland presents an opportunity for businesses in the services industry, particularly those with experience in property management systems. The tender, with a focus on quality criteria (70%) and cost (30%) in the award evaluation process, requires bidders to demonstrate financial stability and technical credentials, such as ISO 27001 certification. The contract period includes an initial 18-month phase and the option for extension up to an additional 5x12 month period, with performance evaluation throughout the contract duration. Businesses interested should consider sustainability, community benefits, and alignment with Scotland's property and related laws as key aspects for successful bidding.

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Notice Information

Notice Title

CES - Property Management System

Notice Description

Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.

Lot Information

Lot 1

This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture - Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines

Renewal: The contract will be for an initial 18 months prior to go-live which will be to build, configure test and train users, with a further 60 months from go live. The contract may be extended for up to an additional 5x12 month period, each 12 month extension period will be mutually agreed 24 months prior to the end of contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000747378
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN496468
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

72222300 - Information technology services

72267100 - Maintenance of information technology software

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jan 20242 years ago
Submission Deadline
11 Dec 2023Expired
Future Notice Date
Not specified
Award Date
15 Jan 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Estate Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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