Award

Kitchen Extract Systems - Inspection & Cleaning

THE HIGHLAND COUNCIL

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Highland Council has awarded a contract for Kitchen Extract Systems - Inspection & Cleaning through an open procedure. The buying organisation, The Highland Council, is located in Inverness, UKM6, and can be contacted via Scott Henderson at contracts.team@highland.gov.uk. The procurement stage is complete, with a contract value of £223,116. The deadline for bid submission was 23rd February 2024.

This tender for Kitchen Extract Systems offers growth opportunities for businesses, especially SMEs, in the works category. Businesses well-suited to compete are those providing services related to kitchen ventilation systems. The tender process was managed by The Highland Council, focusing on delivering public services in the Inverness region. The procurement method adopted was an open procedure, providing a fair chance for suppliers to participate in the bidding process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Kitchen Extract Systems - Inspection & Cleaning

Notice Description

Kitchen Extract Systems - Inspection & Cleaning - Highland Wide

Lot Information

Lot 1

Kitchen Extract Systems - Inspection & Cleaning - Highland Wide

Renewal: Optional up to 36 month extension at the discretion of the CA.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000750294
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499393
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services


CPV Codes

45000000 - Construction work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£223,116 £100K-£500K

Notice Dates

Publication Date
23 Feb 20242 years ago
Submission Deadline
14 Dec 2023Expired
Future Notice Date
Not specified
Award Date
5 Feb 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
New contract will be required at the end of the initial 3 year period plus any extension up to 36 months from that date.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE HIGHLAND COUNCIL
Additional Buyers

HIGHLAND COUNCIL

Contact Name
John Crosbie, Scott Henderson
Contact Email
contracts.team@highland.gov.uk
Contact Phone
+44 1463702979, +44 1467539600, +44 7721948880

Buyer Location

Locality
INVERNESS
Postcode
IV3 5BX
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

HYDRO-X AIR

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000750294-2024-02-23T00:00:00Z",
    "date": "2024-02-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000750294",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-21",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5BX"
            },
            "contactPoint": {
                "name": "John Crosbie",
                "email": "contracts.team@highland.gov.uk",
                "telephone": "+44 7721948880",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.aberdeencity.gov.uk/"
            }
        },
        {
            "id": "org-14",
            "name": "Highland Council",
            "identifier": {
                "legalName": "Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NX"
            },
            "contactPoint": {
                "name": "Scott Henderson",
                "email": "contracts.team@highland.gov.uk",
                "telephone": "+44 1463702979",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "reviewBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.highland.gov.uk/"
            }
        },
        {
            "id": "org-119",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5BX"
            },
            "contactPoint": {
                "name": "Scott Henderson",
                "email": "contracts.team@highland.gov.uk",
                "telephone": "+44 1467539600",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.highland.gov.uk/"
            }
        },
        {
            "id": "org-120",
            "name": "Hydro-X Air Ltd",
            "identifier": {
                "legalName": "Hydro-X Air Ltd"
            },
            "address": {
                "streetAddress": "off Manor Drive",
                "locality": "Dinnington",
                "region": "UK",
                "postalCode": "S25 3QU"
            },
            "contactPoint": {
                "telephone": "+44 7901343146"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-121",
            "name": "Highland Council",
            "identifier": {
                "legalName": "Highland Council"
            },
            "address": {
                "streetAddress": "Glenurquhart Road",
                "locality": "Inverness",
                "postalCode": "IV3 5NX"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "The Highland Council",
        "id": "org-119"
    },
    "tender": {
        "id": "SER024",
        "title": "Kitchen Extract Systems - Inspection & Cleaning",
        "description": "Kitchen Extract Systems - Inspection & Cleaning - Highland Wide",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Highland Wide"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-12-14T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-12-14T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV492587",
                "documentType": "contractNotice",
                "title": "Kitchen Extract Systems - Inspection & Cleaning",
                "description": "Kitchen Extract Systems - Inspection & Cleaning - Highland Wide",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV492587",
                "format": "text/html"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "NOV492587-1",
                "title": "00 - Invitation to Tender",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=1",
                "datePublished": "2023-11-14T11:59:05Z",
                "dateModified": "2023-11-14T11:59:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-2",
                "title": "01 - Project Particulars",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=2",
                "datePublished": "2023-11-14T11:59:05Z",
                "dateModified": "2023-11-14T11:59:05Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-3",
                "title": "02 - Scope of Works",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=3",
                "datePublished": "2023-11-14T11:59:06Z",
                "dateModified": "2023-11-14T11:59:06Z",
                "format": "application/msword"
            },
            {
                "id": "NOV492587-4",
                "title": "03 - Pricing Schedule Notes",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=4",
                "datePublished": "2023-11-14T11:59:06Z",
                "dateModified": "2023-11-14T11:59:06Z",
                "format": "application/msword"
            },
            {
                "id": "NOV492587-5",
                "title": "04 - Appendices",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=5",
                "datePublished": "2023-11-14T11:59:07Z",
                "dateModified": "2023-11-14T11:59:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-6",
                "title": "Appendix 1 - Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=6",
                "datePublished": "2023-11-14T11:59:07Z",
                "dateModified": "2023-11-14T11:59:07Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "NOV492587-7",
                "title": "Appendix 2 - Highland Council Area Map",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=7",
                "datePublished": "2023-11-14T11:59:08Z",
                "dateModified": "2023-11-14T11:59:08Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV492587-8",
                "title": "Appendix 3 - List of Properties, Equipment and Contact Details",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=8",
                "datePublished": "2023-11-14T11:59:08Z",
                "dateModified": "2023-11-14T11:59:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV492587-9",
                "title": "Appendix 4 - Payment Application Summary",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=9",
                "datePublished": "2023-11-14T11:59:09Z",
                "dateModified": "2023-11-14T11:59:09Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "NOV492587-10",
                "title": "Appendix 5 - Hazard Identification Assessment",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=10",
                "datePublished": "2023-11-14T11:59:09Z",
                "dateModified": "2023-11-14T11:59:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-11",
                "title": "Appendix 6 - Plan in Place Letter",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=11",
                "datePublished": "2023-11-14T11:59:09Z",
                "dateModified": "2023-11-14T11:59:09Z",
                "format": "application/msword"
            },
            {
                "id": "NOV492587-12",
                "title": "Appendix 7 - CCFM Access Arrangements Form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=12",
                "datePublished": "2023-11-14T11:59:09Z",
                "dateModified": "2023-11-14T11:59:09Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-13",
                "title": "Appendix 8 - Notification of Condition Score Log",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=13",
                "datePublished": "2023-11-14T11:59:10Z",
                "dateModified": "2023-11-14T11:59:10Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV492587-14",
                "title": "Appendix 9 - School Holiday Dates 23-24",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=14",
                "datePublished": "2023-11-14T11:59:10Z",
                "dateModified": "2023-11-14T11:59:10Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV492587-15",
                "title": "Appendix 9 - School Holiday Dates 24-25",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=15",
                "datePublished": "2023-11-14T11:59:11Z",
                "dateModified": "2023-11-14T11:59:11Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV492587-16",
                "title": "Appendix 10 - Performance Indicator Report (PIR)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=16",
                "datePublished": "2023-11-14T11:59:11Z",
                "dateModified": "2023-11-14T11:59:11Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "NOV492587-17",
                "title": "Appendix 11 - Contractor's Code Of Conduct (Non-Domestic)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=17",
                "datePublished": "2023-11-14T11:59:11Z",
                "dateModified": "2023-11-14T11:59:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-18",
                "title": "Appendix 12 - Contractor's Contract Management Report",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=18",
                "datePublished": "2023-11-14T11:59:11Z",
                "dateModified": "2023-11-14T11:59:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-19",
                "title": "Appendix 13 - Contractor's Contractual Document Checklist",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=19",
                "datePublished": "2023-11-14T11:59:11Z",
                "dateModified": "2023-11-14T11:59:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "NOV492587-20",
                "title": "SER024 Tender Evaluation Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV492587&idx=20",
                "datePublished": "2023-11-14T11:59:11Z",
                "dateModified": "2023-11-14T11:59:11Z",
                "format": "application/msword"
            },
            {
                "id": "FEB499393",
                "documentType": "awardNotice",
                "title": "Kitchen Extract Systems - Inspection & Cleaning",
                "description": "Kitchen Extract Systems - Inspection & Cleaning - Highland Wide",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499393",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Kitchen Extract Systems - Inspection & Cleaning - Highland Wide",
                "status": "complete",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional up to 36 month extension at the discretion of the CA."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-12-14T12:00:00Z",
            "address": {
                "streetAddress": "Highland Council Headquarters"
            },
            "description": "Tenders will be open at 12 noon on the 14th of December 2023 by a representative of the Highland Council Property Team."
        },
        "contractTerms": {
            "performanceTerms": "See contract documents."
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "See contract documents."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "classification": {
            "id": "45000000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "New contract will be required at the end of the initial 3 year period plus any extension up to 36 months from that date."
        }
    },
    "language": "EN",
    "description": "(SC Ref:759049)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000750294"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000750294"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "SER024",
            "suppliers": [
                {
                    "id": "org-120",
                    "name": "Hydro-X Air Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "SER024",
            "awardID": "SER024",
            "status": "active",
            "value": {
                "amount": 223116,
                "currency": "GBP"
            },
            "dateSigned": "2024-02-05T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "260",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "261",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "262",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "263",
                "measure": "foreignBidsFromNonEU",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "264",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}