Award

Infosmart Project

ABERTAY UNIVERSITY

This public procurement record has 3 releases in its history.

Summary of the contracting process

Abertay University, located in Dundee, has recently completed the Infosmart Project procurement, which sought consultancy services to develop and implement both a Records Management System and a Data Warehouse solution. The procurement was divided into two parts: Lot 1 for an Electronic Records Management System using Microsoft 365 platforms such as SharePoint and Purview, and Lot 2 for designing a scalable Data Warehouse solution. This open procedure aimed at enhancing data governance and reporting capabilities. The contract, valued at £170,500, was awarded to Agile Solutions GB, with the award notice published on 5th August 2025 after the award period beginning on 17th April 2025. The project's delivery took place at the Kydd Building, with the procurement stage now in the 'Award' phase.

This procurement represents a significant opportunity for businesses specialising in digital transformation, data management, and IT consultancy, particularly those experienced with Microsoft 365 integration. Companies with strong capabilities in secure data warehousing and electronic records systems will find this tender particularly advantageous for expanding their business scope and showcasing their expertise. Given that SMEs presented the majority of bids, there is ample opportunity for small to medium-sized enterprises to engage in future tenders of a similar nature, contributing to innovative data solutions at public institutions like Abertay University. Furthermore, the inclusion of community benefits in the procurement process suggests that businesses committed to social impact will also find opportunities to align their projects with local development goals.

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Notice Title

Infosmart Project

Notice Description

This procurement seeks consultancy services to support Abertay University's InfoSmart project, focused on developing and implementing a comprehensive Records Management System and a Data Warehouse solution. The tender is split into two distinct Lots: *Lot 1 - Focuses on Records Management and the implementation of an Electronic Records Management System (ERMS) utilising the Microsoft 365 platform, specifically SharePoint and Purview. *Lot 2 - Data Warehouse focuses on the design and implementation of a secure, scalable Data Warehouse solution, to replace the current reporting system that relies on a direct database connection to the Student Management System, specifically Tribal SITS. The main focus is on integration, data security, and long-term scalability. Both Lots aim to improve data management, governance, and reporting capabilities within Abertay University's infrastructure.

Lot Information

Records Management & Information Management System

Focuses on Records Management and the implementation of an Electronic Records Management System (ERMS) utilising the Microsoft 365 platform, specifically SharePoint and Purview.

Renewal: Subject to the project completion date.

Data Warehouse Solution

Data Warehouse focuses on the design and implementation of a secure, scalable Data Warehouse solution, to replace the current reporting system that relies on a direct database connection to the Student Management System, specifically Tribal SITS. The main focus is on integration, data security, and long-term scalability.

Renewal: Subject to project completion date

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000762648
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536219
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48613000 - Electronic data management (EDM)

72150000 - Computer audit consultancy and hardware consultancy services

72246000 - Systems consultancy services

72320000 - Database services

79996100 - Records management

Notice Value(s)

Tender Value
£170,500 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20256 months ago
Submission Deadline
17 Apr 2025Expired
Future Notice Date
13 May 2024Expired
Award Date
21 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ABERTAY UNIVERSITY
Contact Name
Nicci Robertson
Contact Email
nicci.robertson@abertay.ac.uk, procurement@abertay.ac.uk
Contact Phone
+44 1382308995, +44 7568538216

Buyer Location

Locality
DUNDEE
Postcode
DD1 1HG
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

AGILE SOLUTIONS GB

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR502226
    Infosmart Consultancy - Consultancy for the deployment of Records Management System on M365
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR526101
    Infosmart Project - This procurement seeks consultancy services to support Abertay University's InfoSmart project, focused on developing and implementing a comprehensive Records Management System and a Data Warehouse solution. The tender is split into two distinct Lots: *Lot 1 - Focuses on Records Management and the implementation of an Electronic Records Management System (ERMS) utilising the Microsoft 365 platform, specifically SharePoint and Purview. *Lot 2 - Data Warehouse focuses on the design and implementation of a secure, scalable Data Warehouse solution, to replace the current reporting system that relies on a direct database connection to the Student Management System, specifically Tribal SITS. The main focus is on integration, data security, and long-term scalability. Both Lots aim to improve data management, governance, and reporting capabilities within Abertay University's infrastructure.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536219
    Infosmart Project - This procurement seeks consultancy services to support Abertay University's InfoSmart project, focused on developing and implementing a comprehensive Records Management System and a Data Warehouse solution. The tender is split into two distinct Lots: *Lot 1 - Focuses on Records Management and the implementation of an Electronic Records Management System (ERMS) utilising the Microsoft 365 platform, specifically SharePoint and Purview. *Lot 2 - Data Warehouse focuses on the design and implementation of a secure, scalable Data Warehouse solution, to replace the current reporting system that relies on a direct database connection to the Student Management System, specifically Tribal SITS. The main focus is on integration, data security, and long-term scalability. Both Lots aim to improve data management, governance, and reporting capabilities within Abertay University's infrastructure.

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