Notice Information
Notice Title
ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS
Notice Description
The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.
Lot Information
Lot 1
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
Renewal: May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 84000 GBP (excluding VAT) per annum
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000769163
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514744
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
42 - Industrial machinery
44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
45 - Construction work
50 - Repair and maintenance services
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
39715000 - Water heaters and heating for buildings; plumbing equipment
39715200 - Heating equipment
39721310 - Air heaters
42131110 - Central-heating radiator valves
42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
42511110 - Heat pumps
42530000 - Parts of refrigerating and freezing equipment and heat pumps
42533000 - Parts of heat pumps
44115200 - Plumbing and heating materials
44115220 - Heating materials
44163121 - Heating pipes
44620000 - Central-heating radiators and boilers and parts
44621110 - Central-heating radiators
44621112 - Parts of central-heating radiators
45259300 - Heating-plant repair and maintenance work
45315000 - Electrical installation work of heating and other electrical building-equipment
45331000 - Heating, ventilation and air-conditioning installation work
45331100 - Central-heating installation work
50710000 - Repair and maintenance services of electrical and mechanical building installations
50721000 - Commissioning of heating installations
71314310 - Heating engineering services for buildings
Notice Value(s)
- Tender Value
- £420,000 £100K-£500K
- Lots Value
- £420,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 Sep 20241 years ago
- Submission Deadline
- 11 Jul 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Sep 20241 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 2026 at the earliest if the optional 12 month extensions are not applied
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTHSIDE HOUSING ASSOCIATION LTD
- Contact Name
- Sonia Mehmi
- Contact Email
- smehmi@southside-ha.co.uk
- Contact Phone
- +44 1414221112
Buyer Location
- Locality
- GLASGOW
- Postcode
- G51 4EB
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Cardonald
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=1
11th June 2024 - Document 1 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=2
11th June 2024 - Document 2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=3
11th June 2024 - Document 4 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=4
11th June 2024 - Document 5 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=5
11th June 2024 - Document 6 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=6
11th June 2024 - Document 7 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=7
11th June 2024 - Document 8 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=8
11th June 2024 - Document 9 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507239&idx=9
11th June 2024 - Document 10 -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507239
ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS - The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP514744
ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS - The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
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"description": "Bidders will be required to have a minimum 'general' yearly turnover of 168000 GBP for the last two years or have an average yearly turnover of a minimum of 168000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP"
},
{
"type": "technical",
"description": "Bidders must be able to provide two examples of similar Maintenance Services and Responsive Repairs services including Out of Hours Call Handling for existing heating installations similar to the requirements of Southside Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract."
}
]
},
"submissionTerms": {
"languages": [
"en"
]
},
"classification": {
"id": "50710000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "2026 at the earliest if the optional 12 month extensions are not applied"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"amendments": [
{
"id": "amd-10",
"description": "To facilitate tender extension request from bidder",
"unstructuredChanges": [
{
"oldValue": {
"date": "2024-07-11T12:00:00Z"
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"newValue": {
"date": "2024-07-25T12:00:00Z"
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"where": {
"section": "IV.2.2",
"label": "Time limit"
}
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"date": "2024-07-11T12:00:00Z"
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"where": {
"section": "IV.2.7",
"label": "Conditions for opening of tenders"
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"language": "EN",
"description": "Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to a sample property of each existing heating installation type included in the tender documentation to illustrate Southside Housing Association's requirements contained within the tender documentation. The Meet the Buyer/Site Visit Event will be attended A.D.A Construction Consultants and the person from Southside Housing Association that is currently responsible for the management of the heating annual maintenance and reactive repairs Contract. The Meet the Buyer/Site Visit Event will commence at 10am BST on Friday 21st June 2024 and cover properties within Cardonald or Pollokshields, with the visit lasting between 1-2 hours. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk not later than 12noon BST on Thursday 20th June 2024. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates. Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Bidders are also advised that free of charge on street parking is available at each of the sites/estates. (SC Ref:778672)",
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"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "N/a",
"status": "unsuccessful",
"statusDetails": "discontinued",
"relatedLots": [
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]
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],
"relatedProcesses": [
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"relationship": [
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"scheme": "EU-OJ",
"identifier": "2024/S 000-018082"
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}