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Cloch Housing Association - Three Year Contract for Water Hygiene Maintenance and Management

Cloch Housing Association

This public procurement record has 2 releases in its history.

Award

28 Jul 2025 at 01:00

PCS Notice - Website Contract Award Notice
Tender

14 Jun 2024 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Cloch Housing Association, a registered social landlord based in Greenock, initiated a public procurement process to award a three-year contract for water hygiene maintenance and management services. The contract covers the maintenance and management of water systems across ten properties, which include HMOs and supported living facilities in Greenock and Port Glasgow, within the UKM83 region. The procurement process employed an open procedure and focused on delivering services within the housing and community amenities sector. The final contract, valued at £100,000 with possible annual extensions, was awarded to ECG Facilities Services. Key dates included the initial contract start in 2024 and it was signed on 28th July 2025, with options to extend for up to five years in total.

This tender represents a significant opportunity for businesses specializing in water hygiene and management services, particularly those experienced in servicing residential facilities with elderly and residents requiring assisted living. Companies that have a proven track record in compliance with HSE and HSG regulations, hold requisite insurances, and can demonstrate prompt supply chain practices would find this contract highly suitable. Additionally, businesses with prior experience or memberships related to legionella control, and those capable of operating within an electronic submission environment, will be particularly well-placed to engage successfully with such procurement opportunities in the social housing sector.

How relevant is this notice?

Notice Information

Notice Title

Cloch Housing Association - Three Year Contract for Water Hygiene Maintenance and Management

Notice Description

The Contract will involve planned maintenance visits to 10 properties of HMO or supported living as detailed in the schedule of addresses described with Tender Document B 'Address list' tab. The works and services comprise the following; Annual TMV Servicing for each property. Clean and disinfect existing shower head in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; re-commission and fill hot water storage tank (Quarterly inspections) Monthly H&C Temperature Annual hot water cylinder flushing Six monthly expansion vessel flushing Supply all necessary registration and certification of completed checks and detail subsequent necessary remedial repairs to ensure compliance. All certification to be provided in an electronic format to be approved by the Cloch Housing Association. The Contract will primarily involve maintenance services to existing hot water systems to be undertaken in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; The Principal Contractor is advised that all flatted properties that are included within the Contract belong to Cloch Housing are HMO's, or are supported living units with elderly residents or residents with assisted living needs. The Contract term will be for an initial three-year period (2024-2027) with optional 1 + 1 Year Annual Extensions up to a maximum contract duration of five years overall.

Lot Information

Lot 1

Single stage tendering and all bidders may submit a tender

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2027-2029) at an annual estimated cost of 20000 GBP excluding VAT The estimated annual cost of the contract is 20000 GBP excluding VAT

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000769476
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535568
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

85 - Health and social work services

CPV Codes

33191000 - Sterilisation, disinfection and hygiene devices

38910000 - Hygiene monitoring and testing equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50712000 - Repair and maintenance services of mechanical building installations

85142300 - Hygiene services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20251 years ago
Submission Deadline
12 Jul 2024Expired
Future Notice Date
Not specified
Award Date
28 Jul 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
2027 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cloch Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GREENOCK
Postcode
PA15 1ER
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Inverclyde
Electoral Ward
Inverclyde Central
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

ECG Facilities Services

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=1
    14th June 2024 - Document B
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=2
    14th June 2024 - Document A
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=3
    14th June 2024 - Document C
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=4
    14th June 2024 - Document D
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=5
    14th June 2024 - Document E
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=6
    14th June 2024 - hsg274part2
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN507518&idx=7
    14th June 2024 - I8
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN507518
    Cloch Housing Association - Three Year Contract for Water Hygiene Maintenance and Management - The Contract will involve planned maintenance visits to 10 properties of HMO or supported living as detailed in the schedule of addresses described with Tender Document B 'Address list' tab. The works and services comprise the following; Annual TMV Servicing for each property. Clean and disinfect existing shower head in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; re-commission and fill hot water storage tank (Quarterly inspections) Monthly H&C Temperature Annual hot water cylinder flushing Six monthly expansion vessel flushing Supply all necessary registration and certification of completed checks and detail subsequent necessary remedial repairs to ensure compliance. All certification to be provided in an electronic format to be approved by the Cloch Housing Association. The Contract will primarily involve maintenance services to existing hot water systems to be undertaken in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; The Principal Contractor is advised that all flatted properties that are included within the Contract belong to Cloch Housing are HMO's, or are supported living units with elderly residents or residents with assisted living needs. The Contract term will be for an initial three-year period (2024-2027) with optional 1 + 1 Year Annual Extensions up to a maximum contract duration of five years overall.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL535568
    Cloch Housing Association - Three Year Contract for Water Hygiene Maintenance and Management - The Contract will involve planned maintenance visits to 10 properties of HMO or supported living as detailed in the schedule of addresses described with Tender Document B 'Address list' tab. The works and services comprise the following; Annual TMV Servicing for each property. Clean and disinfect existing shower head in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; re-commission and fill hot water storage tank (Quarterly inspections) Monthly H&C Temperature Annual hot water cylinder flushing Six monthly expansion vessel flushing Supply all necessary registration and certification of completed checks and detail subsequent necessary remedial repairs to ensure compliance. All certification to be provided in an electronic format to be approved by the Cloch Housing Association. The Contract will primarily involve maintenance services to existing hot water systems to be undertaken in accordance with current legislation including HSE L8 (Fourth Edition) 'The Control of legionella bacteria in Water Systems' and HSG274 Part 2 'The Control of Legionella Bacteria in hot and cold water systems'; The Principal Contractor is advised that all flatted properties that are included within the Contract belong to Cloch Housing are HMO's, or are supported living units with elderly residents or residents with assisted living needs. The Contract term will be for an initial three-year period (2024-2027) with optional 1 + 1 Year Annual Extensions up to a maximum contract duration of five years overall.

Open Contracting Data Standard (OCDS)

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