Award

EMSP Facilities Management

HIGHLANDS AND ISLANDS ENTERPRISE

This public procurement record has 2 releases in its history.

Award

10 Jan 2025 at 00:00

Tender

03 Sep 2024 at 00:00

Summary of the contracting process

Highlands and Islands Enterprise (HIE) has awarded a contract for providing Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll. The initial contract covers Malin House from 13 January 2025, and will extend to Camas House from October 2025. The contract, beginning on 8 January 2025, is for a period of three years with the possibility of a one-year extension. Highlands and Islands Enterprise, located in Inverness, is the buyer and undertook an open procurement procedure. This tender falls under the services category, specifically facilities management, with an award value totalling GBP 665,875.33.

This tender represents a significant opportunity for businesses involved in facilities management, including both hard and soft services. Companies with expertise in general maintenance, cleaning, security, and tenant liaison will find this contract particularly suitable. Small and medium-sized enterprises (SMEs) like the awarded Oban Electrical Services (Ltd) can leverage this contract to significantly grow their business, providing continuous and varied engagements over multiple years. Given the potential for subcontracting, specialist contractors for services such as annual preventative maintenance can also find avenues for collaboration and participation. The contract includes performance terms and stringent cybersecurity and insurance requirements, reflecting an emphasis on quality and reliability.

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Notice Title

EMSP Facilities Management

Notice Description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

Lot Information

Lot 1

HIE requires a suitably qualified and experienced supplier to provide facilities management services at EMSP (Malin and Camas House), whilst offering best value in the expenditure of public funds. The requirements cover soft and hard FM services as well as tenant liaison.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: Due to character limits, please refer to the 'contract variation' section in the Scope of Requirements and Tender Guidance Notes document.

Renewal: The Contract will be awarded for an initial period of 3 year with HIE having the option to extend for a period or periods together not exceeding 12 months following the Initial Term.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000776069
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521513
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

45259000 - Repair and maintenance of plant

45259300 - Heating-plant repair and maintenance work

50324200 - Preventive maintenance services

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50530000 - Repair and maintenance services of machinery

50531100 - Repair and maintenance services of boilers

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50532400 - Repair and maintenance services of electrical distribution equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

71421000 - Landscape gardening services

79993000 - Building and facilities management services

79993100 - Facilities management services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£810,000 £500K-£1M
Lots Value
£810,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£665,875 £500K-£1M

Notice Dates

Publication Date
10 Jan 20251 years ago
Submission Deadline
15 Oct 2024Expired
Future Notice Date
Not specified
Award Date
8 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HIGHLANDS AND ISLANDS ENTERPRISE
Contact Name
hieprocurement
Contact Email
hieprocurement@hient.co.uk
Contact Phone
+44 1463245245

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland

Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

OBAN ELECTRICAL SERVICES (LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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                            "description": "pass/fail"
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                    "type": "suitability",
                    "description": "4A2 The supplier or if services are sub-contracted, then the waste management AND the landscaping services providers will be required to have in place the relevant Waste management licences under the Environmental Protection Act 1990 and Waste Management (Scotland) Regulations 2011. https://www2.sepa.scot/wastecarriers. 4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for the core delivery team personnel used to deliver this contract (including core engineer team, cleaning operatives and pest control technicians) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet)."
                },
                {
                    "type": "economic",
                    "description": "The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract, the levels of insurance cover indicated for the following: 4B5a Professional Risk Indemnity - minimum GBP 1m in aggregate 4B5b Employers (compulsory) Liability - minimum GBP 5m for each and every claim. See http://www.hse.gov.uk/pubns/hse40.pdf for more information 4B5c Public Liability - minimum GBP 5m for each and every claim 4B6 HMRC IR35 (not scored) HIE as a public body must comply with HMRC IR35 provisions. If bidding as a personal service company (PSC) or will be using one to provide services under the contract identify these PSC (s) in your response to 4B6. Further guidance and a link to the HMRC ''check employment details for tax'' tool can be located here: https://www.gov.uk/guidance/check-employment-status-for-tax"
                },
                {
                    "type": "technical",
                    "description": "4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to SPD for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement. 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)"
                }
            ]
        },
        "submissionTerms": {
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            ],
            "bidValidityPeriod": {
                "durationInDays": 90
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        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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    },
    "language": "EN",
    "description": "The figure used in I.1.5 & II.2.6. reflects the contract value including the option extension period. It also includes allowances for additional services at Camas House; reactive repairs; cleaning consumables; asset replacements; biomass pellets; price increases as per the Terms and Conditions. (SC Ref:784553)",
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