Notice Information
Notice Title
EMSP Facilities Management
Notice Description
THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
Lot Information
Lot 1
HIE requires a suitably qualified and experienced supplier to provide facilities management services at EMSP (Malin and Camas House), whilst offering best value in the expenditure of public funds. The requirements cover soft and hard FM services as well as tenant liaison.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Options: Due to character limits, please refer to the 'contract variation' section in the Scope of Requirements and Tender Guidance Notes document.
Renewal: The Contract will be awarded for an initial period of 3 year with HIE having the option to extend for a period or periods together not exceeding 12 months following the Initial Term.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000776069
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521513
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
71 - Architectural, construction, engineering and inspection services
79 - Business services: law, marketing, consulting, recruitment, printing and security
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
45259000 - Repair and maintenance of plant
45259300 - Heating-plant repair and maintenance work
50324200 - Preventive maintenance services
50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
50530000 - Repair and maintenance services of machinery
50531100 - Repair and maintenance services of boilers
50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
50532400 - Repair and maintenance services of electrical distribution equipment
50710000 - Repair and maintenance services of electrical and mechanical building installations
50711000 - Repair and maintenance services of electrical building installations
50712000 - Repair and maintenance services of mechanical building installations
71421000 - Landscape gardening services
79993000 - Building and facilities management services
79993100 - Facilities management services
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
Notice Value(s)
- Tender Value
- £810,000 £500K-£1M
- Lots Value
- £810,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- £665,875 £500K-£1M
Notice Dates
- Publication Date
- 10 Jan 20251 years ago
- Submission Deadline
- 15 Oct 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 8 Jan 20251 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Contact Name
- hieprocurement
- Contact Email
- hieprocurement@hient.co.uk
- Contact Phone
- +44 1463245245
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM Scotland
-
- Local Authority
- Highland
- Electoral Ward
- Inverness South
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=21
27th September 2024 - Pricing Schedule v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=24
27th September 2024 - Pricing Schedule v3 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=23
23rd September 2024 - Malin and Camas House site boundary -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=22
23rd September 2024 - EMSP FM tender - site visit Q&A -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=19
23rd September 2024 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=11
23rd September 2024 - Appendix 2 - Hard FM -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=20
23rd September 2024 - Appendix 2 - Hard FM v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=2
3rd September 2024 - Appendix H - Contractor Annual Return Template -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=3
3rd September 2024 - Appendix I - Fair Work First -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=4
3rd September 2024 - For info - Malin House reactive calls July 23 - July 24 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=5
3rd September 2024 - Webinar presentation - procurement slides -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=6
3rd September 2024 - HIE's Conflict of Interest Policy July 2024 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=7
3rd September 2024 - Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=8
3rd September 2024 - Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=9
3rd September 2024 - Cyber Security Questionnaire -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=10
3rd September 2024 - Appendix 1 - Specification of Services -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=12
3rd September 2024 - Appendix 3 - Soft FM -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=13
3rd September 2024 - Appendix 4 - Camas House -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=14
3rd September 2024 - Scope of Requirement and Tender Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=15
3rd September 2024 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=16
3rd September 2024 - Community Benefits Selection Menu -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=17
3rd September 2024 - Malin House - M&E plans -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=18
3rd September 2024 - Camas House - artist impressions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP513401&idx=1
3rd September 2024 - Appendix A-G floor plans etc -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP513401
EMSP Facilities Management - Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN521513
EMSP Facilities Management - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"title": "Malin and Camas House site boundary",
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"title": "EMSP Facilities Management",
"description": "THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. Highlands and Islands Enterprise (HIE) require a supplier to provide Facilities Management services at the European Marine Science Park (EMSP), Dunstaffnage, Argyll (initially at Malin House, then at Camas House as well from October 2025). The services will be required from 13 January 2025, for an initial period of 3 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.",
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"date": "2024-10-15T12:00:00Z"
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"description": "4A2 The supplier or if services are sub-contracted, then the waste management AND the landscaping services providers will be required to have in place the relevant Waste management licences under the Environmental Protection Act 1990 and Waste Management (Scotland) Regulations 2011. https://www2.sepa.scot/wastecarriers. 4A2 Bidders must have an up-to-date Basic Disclosure Scotland Certificate for the core delivery team personnel used to deliver this contract (including core engineer team, cleaning operatives and pest control technicians) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet)."
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"description": "The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract, the levels of insurance cover indicated for the following: 4B5a Professional Risk Indemnity - minimum GBP 1m in aggregate 4B5b Employers (compulsory) Liability - minimum GBP 5m for each and every claim. See http://www.hse.gov.uk/pubns/hse40.pdf for more information 4B5c Public Liability - minimum GBP 5m for each and every claim 4B6 HMRC IR35 (not scored) HIE as a public body must comply with HMRC IR35 provisions. If bidding as a personal service company (PSC) or will be using one to provide services under the contract identify these PSC (s) in your response to 4B6. Further guidance and a link to the HMRC ''check employment details for tax'' tool can be located here: https://www.gov.uk/guidance/check-employment-status-for-tax"
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"type": "technical",
"description": "4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to SPD for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement. 4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)"
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"description": "The figure used in I.1.5 & II.2.6. reflects the contract value including the option extension period. It also includes allowances for additional services at Camas House; reactive repairs; cleaning consumables; asset replacements; biomass pellets; price increases as per the Terms and Conditions. (SC Ref:784553)",
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