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PROC-24-2482 Forensic Services Core Operating System (COS)

Scottish Police Authority

This public procurement record has 2 releases in its history.

Tender

28 Oct 2025 at 00:00

OJEU - F2 - Contract Notice
Planning

10 Oct 2024 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Police Authority is currently in the planning stage of the procurement process for their "Forensic Services Core Operating System 2024." This initiative falls under the public order and safety industry category and is located in Glasgow, region UKM82. The procurement process was initiated with the release of a Prior Information Notice (PIN) issued on 10th October 2024, and Request for Information (RFI) responses are expected to be submitted by 5pm on Friday, 1st November 2024. This is a preliminary step aiming to gather market insights before proceeding to a tender exercise scheduled for some time in 2025.

This tender presents significant business growth opportunities for companies specialising in forensic technology systems and related software solutions. The project seeks contributions from businesses experienced in the delivery and management of core operating systems. Suppliers with expertise in CPV codes 48000000, 72222300, 72267100, and 72311100 are particularly well-suited to participate. Engaging with this procurement process can provide visibility, strategic partnerships, and potential long-term contracts with the Scottish Police Authority, fostering enhanced business expansion and sector influence.

How relevant is this notice?

Notice Information

Notice Title

PROC-24-2482 Forensic Services Core Operating System (COS)

Notice Description

The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS).

Lot Information

Lot 1

The Authority is seeking to appoint a Contractor for the provision, delivery and implementation of a Forensic Services Core Operating System (COS). The Contract Period will be for a minimum of eight (8) years with the option, held solely at the Authority's discretion, to extend for a further period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total. The actual commencement date of the Contract will not be known until Contract Award. Forensic Services requires an effective case, evidence and laboratory information management system which allows our people to focus on the specialist forensic and support activity required for delivery of examination outcomes in timeframes which bring real value for our criminal justice partners and the wider Scottish public. The scope includes implementation services, including support with significant data migration from existing Tier 1 systems, as well as ongoing support and maintenance. This procurement is for a new Forensic Services Core Operating System. Further information is provided within the ITP document, available on PCS-T.

Options: Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance with Regulation 72 of the Public Contract (Scotland) Regulations 2015.

Renewal: A period of two (2) twenty-four (24) month periods (8 years + 2 + 2) up to twelve (12) years in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000780018
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542187
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72222300 - Information technology services

72267100 - Maintenance of information technology software

72268000 - Software supply services

72311100 - Data conversion services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Oct 202510 months ago
Submission Deadline
27 Nov 2025Expired
Future Notice Date
1 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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