Award

Two Year Contract for Boiler Replacement Works

ARDENGLEN HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Summary of the contracting process

The Ardenglen Housing Association in Glasgow has issued an open procedure tender for a two-year contract involving boiler replacement and installation works throughout Castlemilk, Glasgow. This public procurement falls under the industry category of Housing and Community Amenities. The contract period spans from 2024 to 2026, with potential for three optional one-year extensions until 2029. The tendering process includes a key workshop for prospective contractors scheduled on the 25th of October 2024. The overall project aims to replace approximately 80 boilers over two years, beginning with about 30 replacements in the first year (2024-2025) and around 50 in the subsequent year (2025-2026). The procurement stage moved to the award phase on 13th March 2025, with City Technical Services UK Ltd being awarded the contract worth £165,227.48 GBP.

This tender offers significant opportunities for businesses specializing in boiler replacements and related services. Small and medium-sized enterprises (SMEs) involved in heating, ventilation, and air conditioning (HVAC), as well as those with expertise in residential infrastructure upgrades, are particularly well-suited to fulfill this contract. The open procedure ensures equal competition by allowing all qualified contractors to submit their bids, potentially amplifying business credentials for successful bidders. Furthermore, compliance with provided standards and active participation in pre-tender workshops may enhance the firms’ profiles, potentially leading to additional contracts for kitchen and bathroom replacement works within the same region.

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Notice Title

Two Year Contract for Boiler Replacement Works

Notice Description

The Contract primarily involves the replacement and installation of new combination boilers, controls and flues throughout Castlemilk, Glasgow. The Contract will be undertaken over two phases of work. Subject to successful completion of the two-year programme of surveys and works, the Contract may be extended by a maximum period of three further years through 1 + 1 + 1 twelve-month extensions from the completion date. The boiler replacement works are anticipated to involve; Year One (2024-2025 investment programme) - approximately 30nr boiler replacements; and Year Two (2025-2026 investment programme) - approximately 50nr boiler replacements.

Lot Information

Lot 1

Single stage tendering and all bidders may submit a tender. Bidders are also advised that Ardenglen Housing Association will hold a Contractors Workshop via Microsoft Teams during the tender period. The Event will be free of charge and shall provide a review of Ardenglen Housing Association's requirements contained within the tender documentation and the information to be provided by Bidder's when submitting their tender response The Contractors Workshop will commence at 10.00am BST on Friday 25th October 2024. To record your interest in the Contractors Workshop please email the names of your organisation's delegates to alan.shanks@ada-cc.co.uk not later than 12noon BST on Thursday 24th October 2024. Bidders are advised that Ardenglen Housing Association are also currently undertaking procurements for kitchen replacement works and bathroom replacement works as separate tender opportunities. The Contractors Workshop on Friday 25th October will cover each of the current separate tender opportunities for bathroom replacement works, kitchen replacement works and boiler replacement works during the Workshop.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Options: Ardenglen Housing Association have still to determine their budget's for the three optional 12 month extension periods and additional capacity for planned maintenance expenditure up to 2,240,669GBP is included within this Contract Notice. However, the estimated value for the three optional twelve month extension periods is not guaranteed and no specific value of work for each optional extension periods can be given at this stage

Renewal: May take up option of twelve month extensions up to a maximum of three further years (2026-2029) in twelve month increments. Ardenglen Housing Association's budget for the initial two year programme of works is 150,000GBP excluding VAT.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000780020
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR528097
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services


CPV Codes

39715210 - Central-heating equipment

42131110 - Central-heating radiator valves

42160000 - Boiler installations

42161000 - Hot-water boilers

44115200 - Plumbing and heating materials

44115220 - Heating materials

44620000 - Central-heating radiators and boilers and parts

44621000 - Radiators and boilers

44621110 - Central-heating radiators

44621112 - Parts of central-heating radiators

44621200 - Boilers

44621210 - Water boilers

44621220 - Central-heating boilers

44621221 - Parts of central-heating boilers

45000000 - Construction work

45232141 - Heating works

45315000 - Electrical installation work of heating and other electrical building-equipment

45331100 - Central-heating installation work

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£165,227 £100K-£500K

Notice Dates

Publication Date
10 Apr 202510 months ago
Submission Deadline
5 Nov 2024Expired
Future Notice Date
Not specified
Award Date
13 Mar 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ARDENGLEN HOUSING ASSOCIATION
Contact Name
Joe Dewar
Contact Email
joe.dewar@ardenglenha.org.uk
Contact Phone
+44 1416348016

Buyer Location

Locality
GLASGOW
Postcode
G45 0HF
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Linn
Westminster Constituency
Glasgow South

Supplier Information

Number of Suppliers
1
Supplier Name

CITY TECHNICAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "description": "Question 4C.1.1 - Bidders will be required to provide two examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years. Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice."
                }
            ]
        },
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            "languages": [
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            ],
            "bidValidityPeriod": {
                "endDate": "2025-02-03T00:00:00Z"
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        "classification": {
            "id": "45000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:796015)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780020"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780020"
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    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-r6ebe6-0000780020-1",
            "suppliers": [
                {
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                    "name": "City Technical Services UK Ltd"
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            "value": {
                "amount": 165227.48,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-13T00:00:00Z"
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    ],
    "bids": {
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                "id": "1557",
                "measure": "bids",
                "value": 10,
                "relatedLot": "1"
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                "id": "1558",
                "measure": "smeBids",
                "value": 9,
                "relatedLot": "1"
            },
            {
                "id": "1559",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
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                "id": "1560",
                "measure": "foreignBidsFromNonEU",
                "value": 10,
                "relatedLot": "1"
            },
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                "id": "1561",
                "measure": "electronicBids",
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                "relatedLot": "1"
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}