Award

GCC006191CPU - The Provision of Compute and Storage Services

GLASGOW CITY COUNCIL

This public procurement record has 4 releases in its history.

Award

31 Oct 2025 at 00:00

TenderUpdate

09 Jul 2025 at 00:00

TenderUpdate

09 Jul 2025 at 00:00

Tender

30 May 2025 at 00:00

Summary of the contracting process

Glasgow City Council is conducting a procurement process titled "The Provision of Compute and Storage Services," classified under industry category 72000000 for services. The procurement method is an open procedure, facilitated via the Public Contracts Scotland-Tender portal, aiming to secure a service provider for a projected initial term of 69 months with an option to extend for up to 60 months, potentially lasting until 2030. Tender submissions are to be electronically made by 14th July 2025 at 12:00 noon, with the evaluation and award decisions following shortly thereafter. This procurement process is supported by a detailed document outlining Glasgow City Council's performance requirements, financial prerequisites, and insurance mandates.

This tender offers significant business growth opportunities, especially for companies adept at delivering data centre and cloud infrastructure services. With an estimated contract value ranging from £80,000,000 to £110,000,000, businesses offering robust Tier 3 data centre solutions, virtual and physical server management, scalable storage services, and secure networking infrastructure would be well-suited to compete. An opportunity to integrate with the Service Integration and Management (SIAM) function presents further business potential, appealing particularly to firms with established cybersecurity qualifications, comprehensive environmental management systems, and a strong grasp of the latest technological advancements. Participants in this tender are encouraged to align their strategies with the community benefits outlined, whiles ensuring compliance with Glasgow City Council's financial and professional standards.

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Notice Title

GCC006191CPU - The Provision of Compute and Storage Services

Notice Description

The council invites tender bids for the provision of compute and storage services. This procurement will be conducted via the Public Contracts Scotland-Tender portal (PCS-T). The contract is expected to run for an Initial Term of approximately 69 months. The council will have an option to extend the contract for periods of up to 60 months (in total) which will be exercised by the council serving notice on the Bidder in accordance with the council's Terms and Conditions. The estimated value of this contract over the maximum permitted duration of 129 months (69 plus up to 60) is expected to be within the range of 80,000,000 GBP to 110,000,000 GBP. TUPE may apply to this contract. Please refer to the Procurement Documents contained within PCS-T for full details relating to this opportunity.

Lot Information

Lot 1

The council invites tender bids for the provision of compute and storage services. The Service Provider will provide datacentre and cloud infrastructure services to the council. It is anticipated that the Compute and Storage Services shall commence on 01 October 2025 (the 'Commencement Date'). Following the Due Diligence Period the Service Provider will be required to transition services from the current provider to the Service Provider's environment during the Implementation Period and prior to the Operational Services Commencement Date of 01 July 2026. At a high level the Services will consist of: 1. A primary Tier 3 datacentre conforming to Tier 3 standards; 2. Disaster Recovery provision conforming to Tier 3 standards; 3. Provision, hosting and management of resilient Virtual server environments; 4. Provision, hosting and management of Physical server environments; 5. Installation, management and maintenance of current and new Operating systems and underpinning services; 6. Provision, hosting and management of scalable Storage services; 7. Backup, restore and archive, including immutable backups; 8. Provision and management of Datacentre internal networking; 9. Datacentre power management and reporting; 10. Connectivity between the Service Provider's datacentres and the Council's WAN; 11. Firewall provision, hosting, maintenance, management and configuration; 12. Private cloud infrastructure provision, hosting and management; and 13. Public cloud infrastructure provision and management. As part of the delivery of this service, the Supplier will be required to integrate with the SIAM function. PLEASE NOTE: Due to the nature of the Services, some information related to the procurement is considered sensitive, as it relates to the council's security systems. In order to maintain confidentiality, the council require that a Confidentiality Agreement is signed by an Economic Operator prior to releasing the confidential information to them as part of this tender process. Economic Operators should complete and return the Confidentiality Agreement found within the Tender Pack in the "Buyer Attachments" area of PCS-T, and submit via the Q&A facility on the PCS-T portal as soon as possible. It is only following completion and return that the council shall send the information via email to the nominated individual listed on the Economic Operator's Confidentiality Agreement.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Option to extend for periods of up to an additional 60 months (in total) at the sole discretion of Glasgow City Council.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000783096
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542479
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

30200000 - Computer equipment and supplies

48620000 - Operating systems

48800000 - Information systems and servers

48820000 - Servers

72000000 - IT services: consulting, software development, Internet and support

72120000 - Hardware disaster-recovery consultancy services

72212710 - Backup or recovery software development services

72246000 - Systems consultancy services

72250000 - System and support services

72251000 - Disaster recovery services

72252000 - Computer archiving services

72253200 - Systems support services

72315000 - Data network management and support services

72317000 - Data storage services

72510000 - Computer-related management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£44,932,948 £10M-£100M

Notice Dates

Publication Date
31 Oct 20253 months ago
Submission Deadline
10 Jul 2025Expired
Future Notice Date
Not specified
Award Date
8 Oct 20254 months ago
Contract Period
Not specified - Not specified
Recurrence
This contract has an initial term of 69 months with options to extend for periods of up to 60 months (in total). Reprocurement may therefore take place any time from 2030 onwards.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW CITY COUNCIL
Contact Name
Not specified
Contact Email
stacy.simpson2@glasgow.gov.uk
Contact Phone
+44 1412872000

Buyer Location

Locality
GLASGOW
Postcode
G2 1DU
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

DATAVITA

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY531456
    GCC006191CPU - The Provision of Compute and Storage Services - The council invites tender bids for the provision of compute and storage services. This procurement will be conducted via the Public Contracts Scotland-Tender portal (PCS-T). The contract is expected to run for an Initial Term of approximately 69 months. The council will have an option to extend the contract for periods of up to 60 months (in total) which will be exercised by the council serving notice on the Bidder in accordance with the council's Terms and Conditions. The estimated value of this contract over the maximum permitted duration of 129 months (69 plus up to 60) is expected to be within the range of 80,000,000 GBP to 110,000,000 GBP. TUPE may apply to this contract. Please refer to the Procurement Documents contained within PCS-T for full details relating to this opportunity.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542479
    GCC006191CPU - The Provision of Compute and Storage Services - The council invites tender bids for the provision of compute and storage services. This procurement will be conducted via the Public Contracts Scotland-Tender portal (PCS-T). The contract is expected to run for an Initial Term of approximately 69 months. The council will have an option to extend the contract for periods of up to 60 months (in total) which will be exercised by the council serving notice on the Bidder in accordance with the council's Terms and Conditions. The estimated value of this contract over the maximum permitted duration of 129 months (69 plus up to 60) is expected to be within the range of 80,000,000 GBP to 110,000,000 GBP. TUPE may apply to this contract. Please refer to the Procurement Documents contained within PCS-T for full details relating to this opportunity.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "minimum": "SPD 4C.1.2 Statement - Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Please provide two relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice: (Examples from both public and or private sector customers and clients may be provided). Minimum number of relevant examples: 2 Maximum number of relevant examples: 2 Bidders shall be asked to provide the following information in relation to each of their relevant examples provided: - Confirmation that the services were carried out during the timeframe set out in the question - Information to demonstrate that the client was of a similar size and/or complexity to Glasgow City Council - Description of the services delivered - Information relating to key sub-contractors and / or specialist sub-contractors used A response document is provided for full details to be provided. Bidders responses to 4C.1.2 shall be evaluated and each of the two examples shall be evaluated individually. The Bidder must achieve a rating of at least 60 from the Scoring Methodology table provided in the ITT for each of the two examples provided individually, to be considered to have \"passed\" this question, ie, two examples each scoring at least 60. Failure to achieve a rating of at least 60 for each example provided shall see the Bidder excluded from further evaluation. The scoring methodology for question 4C.1.2 is described in the ITT. SPD 4C.4 Statement - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a. their standard payment terms b. at least 95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. SPD 4C.7 Statement - Bidders will be required to demonstrate knowledge of the climate emergency and the impact of their organisation, including their organisation's own scope 1 and 2 emissions. Accepted evidence includes but is not limited to: - A completed copy of the Bidder 'priority contract' Climate Change Plan Template, including the bidder's calculated scope 1 and 2 carbon emissions and their planned projects and actions to reduce their carbon emissions. Guidance on how Bidder Climate Change Plans are evaluated is available on the Sustainable Procurement Tools: Sustainable Procurement (sustainableprocurementtools.scot). Guidance on how Bidder Climate Change Plans are evaluated is provided in the ITT. SPD 4C.10 Statement - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract 4D.1 - The Bidder must hold a third party Cyber Security accreditation to an applicable standard, such as ISO 27001:2022, or equivalent 4D.2 - The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 or equivalent"
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        "reviewDetails": "Glasgow City Council (\"the Council\") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (\"the Regulations\"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
        "hasRecurrence": true,
        "recurrence": {
            "description": "This contract has an initial term of 69 months with options to extend for periods of up to 60 months (in total). Reprocurement may therefore take place any time from 2030 onwards."
        },
        "legalBasis": {
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            {
                "id": "amd-25",
                "description": "Update to the tender closing date Good Morning, In relation to the Compute and Storage tender / contract notice wan extension is being utilised for this tender closing date from 10th of July 2025 at 12 noon to 14th of July 2025 at 12 noon. Regards Glasgow City Council"
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    "language": "EN",
    "description": "The Health and Safety Questionnaire provided must be completed and submitted with all required supporting documents. A preferred bidder will be identified during evaluation and their completed Health & Safety questionnaire will be assessed by a Glasgow City Council Health & Safety Officer. In the event of a bidder failing to meet the minimum Health & Safety requirements of Glasgow City Council their offer will be rejected and then the next submission in ranked order will be assessed and so on until an acceptable provider is identified. Freedom of Information Act -- Information on the FOI Act is contained in Appendix A of the ITT. Bidders must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained within Technical Envelope within tender portal (NB the council does not bind itself to withhold this information). Tenderers Amendments -- Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Bidders will be required to complete the tenderers amendment certificate that is contained as an attachment within PCS-T. Non-Collusion- Bidders will be required to complete the Non-Collusion certificate contained as an attachment within PCS-T. Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier's insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. This is contained as an attachment within PCS-T. Professional Integrity - Bidders will be required to answer questions related to professional integrity and to complete the Professional Integrity Certificate contained as an attachment within PCS-T. Terms and Conditions are located within the attachments area of PCS-T. Additional information pertaining to this contract notice is contained within the ITT documents. Bidders must ensure they read all attachments within the Buyers Attachments area in line with this contract notice. The Contract Commencement Date is 8th October 2025. Please note that there is an option for the Council to extend the Contract for multiple periods up to a further 5 years. (SC Ref:814422)",
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