Planning

Reactive Maintenance Contract Renewal

MARYHILL HOUSING ASSOCIATION

This public procurement record has 1 release in its history.

Planning

16 Dec 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Maryhill Housing Association is planning to renew its Reactive Maintenance Contract, which covers a wide range of repair services for their housing stock in Maryhill, Glasgow. This procurement, classified under "Housing and community amenities," falls within the "services" category and is currently in the planning stage with the announcement dated 16 December 2024. The contract is significant, valued at £7,100,000, and the new contractor is expected to commence services in October 2025. Key dates include a future notice on 1 April 2025, and a "Meet the Buyer" event scheduled for the new year, where potential bidders can learn more about the opportunity.

This tender offers substantial business growth opportunities, particularly for multi-trade contractors capable of managing a diverse array of repairs including joinery, electrical, and mechanical services. Given Maryhill HA's extensive property portfolio and the estimated 1,000 call-outs per month, businesses with strong planning, management capabilities, and IT integration for job monitoring will find this tender especially appealing. The procurement process will be competitive, focusing on quality and price, with community benefits and fair working practices as key considerations. Businesses interested in this opportunity should prepare for a detailed bid process and note the potential requirement for TUPE regarding current operatives.

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Notice Information

Notice Title

Reactive Maintenance Contract Renewal

Notice Description

Reactive repairs covering all trades from minor joinerwork and decoration to major repair/replacement of components such as (but not limited to) internal doors, external doors, windows, kitchens, sanitaryware, roofs, minor building works and some elements of mechanical and electrical service installations. All repairs undertaken in occupied properties and requiring a dedicated team from the successful supplier of planning, management and on site resources as well as integration of IT systems for contractor job raising and progress monitoring through MHAs own housing management system.

Lot Information

Lot 1

Maryhill's Reactive Repairs contract is up for renewal in 2025. Services of a new contractor will be procured and will require to commence supply of services in October 2025. This will be a multiple year agreement with an initial period of 3 years followed by options to extend annually up to a maximum of 5 years in total. Maryhill HA have a stock of over 3000 properties and raise around 1000 reactive maintenance call outs per month. MHA have an annual spend estimate of GBP 1,400,000 excl VAT per annum on various works to these properties. Multi-trades contractors (with ability to sub-contract for various specialisms) interested in tendering are encouraged to register interest and look out for further details. Procurement will be based on the National Housing Federation Standard Form of Contract. The procurement process will include Quality and Price elements (ratio to be determined) and will possibly follow a staged procurement route. Community benefits, fair working practices and demonstrable experience will be key requirements. A meet the buyer event is also planned for the new year and will be an open event and a forum for those interested to find out more about the buyer, the opportunity and a chance to raise any queries. Details of this are to be arranged and further information will be posted as additional information to this PCS PIN in due course. Please note that TUPE may be a requirement relative to existing operatives employed by the current reactive maintenance contractor.. Details of teh Meet The Buyer are still to be finalised and further information will be posted as additional information to this PCS PIN in due course.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000785740
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520304
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45261900 - Roof repair and maintenance work

45261910 - Roof repair

45262330 - Concrete repair work

50000000 - Repair and maintenance services

50411100 - Repair and maintenance services of water meters

50411200 - Repair and maintenance services of gas meters

50411300 - Repair and maintenance services of electricity meters

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£7,100,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20241 years ago
Submission Deadline
Not specified
Future Notice Date
1 Apr 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MARYHILL HOUSING ASSOCIATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G20 8RG
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Maryhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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