Award

Close Cleaning and Grounds Maintenance Services

GLASGOW WEST HOUSING ASSOCIATION LIMITED

This public procurement record has 3 releases in its history.

Award

16 Jul 2025 at 00:00

TenderUpdate

20 Feb 2025 at 00:00

Tender

24 Jan 2025 at 00:00

Summary of the contracting process

The public procurement process for Close Cleaning and Grounds Maintenance Services was conducted by Glasgow West Housing Association Limited, located in Glasgow, UKM82. The procurement was conducted through an open procedure, targeting the services industry category. Key dates include the award date on 16 July 2025 and the signing of the contract on 15 April 2025. The procurement stage is now at the award phase, with the contract valued at GBP 773,560.8, assigned to Ramora Limited. The tender initially had a bid submission deadline extended to noon on 26 February 2025, due to technical difficulties.

This contract presents significant business growth opportunities for companies experienced in facility management, particularly those involved in cleaning and grounds maintenance. Small and medium enterprises (SMEs) specialising in maintaining housing estates and those with expertise in horticultural practices are well-suited to engage with this tender. As Glasgow West Housing Association placed 60% emphasis on quality and 40% on price, businesses focusing on high-quality service delivery are likely to have a competitive edge. Additionally, the contract includes options for ad-hoc rates for additional work, enhancing opportunities for ongoing business engagement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Close Cleaning and Grounds Maintenance Services

Notice Description

Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.

Lot Information

Lot 1

The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.

Options: The client reserves the right to add or omit properties, locations, or specific services from the contract schedule during the term of the contract. Please refer to the notes provided in the schedules (pricing documents) for Close Cleaning and Grounds Maintenance for further information. Tenderers will be asked to provide ad-hoc rates for additional works.

Renewal: The initial contract period will be for 3 years with an optional extension period of up to 2 years. The contract will be renewed prior to contract end date which will be dependent on whether the optional extension periods are utilised.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000787083
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534772
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

50000000 - Repair and maintenance services

77314000 - Grounds maintenance services

90700000 - Environmental services

90910000 - Cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£773,560 £500K-£1M

Notice Dates

Publication Date
16 Jul 20257 months ago
Submission Deadline
24 Feb 2025Expired
Future Notice Date
Not specified
Award Date
15 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
6 months prior to contract end date of April 2028 (or 6 months prior to April 2029 or April 2030 if one or both optional extension periods are utilised).

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
GLASGOW WEST HOUSING ASSOCIATION LIMITED
Contact Name
Not specified
Contact Email
flexibleprocurement@scotland-excel.org.uk, kathleen.macleod@scotland-excel.org.uk
Contact Phone
Not specified

Buyer Location

Locality
GLASGOW
Postcode
G3 7SL
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City

Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

RAMORA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000787083-2025-07-16T00:00:00Z",
    "date": "2025-07-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000787083",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-38",
            "name": "Glasgow West Housing Association Limited",
            "identifier": {
                "legalName": "Glasgow West Housing Association Limited"
            },
            "address": {
                "streetAddress": "5 Royal Crescent",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G3 7SL"
            },
            "contactPoint": {
                "email": "kathleen.macleod@scotland-excel.org.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.gwha.org.uk/"
            }
        },
        {
            "id": "org-23",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "email": "glasgow@scotcourts.gov.uk",
                "telephone": "+44 1414298888",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-9",
            "name": "Glasgow West Housing Association Limited",
            "identifier": {
                "legalName": "Glasgow West Housing Association Limited"
            },
            "address": {
                "streetAddress": "5 Royal Crescent",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G3 7SL"
            },
            "contactPoint": {
                "email": "kathleen.macleod@scotland-excel.org.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.gwha.org.uk/"
            }
        },
        {
            "id": "org-294",
            "name": "Glasgow West Housing Association Limited",
            "identifier": {
                "legalName": "Glasgow West Housing Association Limited"
            },
            "address": {
                "streetAddress": "5 Royal Crescent",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G3 7SL"
            },
            "contactPoint": {
                "email": "flexibleprocurement@scotland-excel.org.uk",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.gwha.org.uk/"
            }
        },
        {
            "id": "org-180",
            "name": "Ramora Limited",
            "identifier": {
                "legalName": "Ramora Limited"
            },
            "address": {
                "streetAddress": "Unit 9, South Staffs Freight Terminal, Lynn Lane , Shenstone",
                "locality": "Lichfield",
                "region": "UKG24",
                "postalCode": "WS14 0ED"
            },
            "contactPoint": {
                "telephone": "+44 8448002428"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-12",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9TW"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Glasgow West Housing Association Limited",
        "id": "org-294"
    },
    "tender": {
        "id": "171",
        "title": "Close Cleaning and Grounds Maintenance Services",
        "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "77314000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90911200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90911300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90910000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "90700000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-02-24T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-02-24T12:00:00Z"
        },
        "documents": [
            {
                "id": "JAN522502",
                "documentType": "contractNotice",
                "title": "Close Cleaning and Grounds Maintenance Services",
                "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522502",
                "format": "text/html"
            },
            {
                "id": "JAN522502-1",
                "title": "Invitation to Tender Document",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=1",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN522502-2",
                "title": "Close Cleaning Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=2",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN522502-3",
                "title": "Grounds Maintenance Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=3",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/pdf"
            },
            {
                "id": "JAN522502-4",
                "title": "KPI's",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=4",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522502-5",
                "title": "Technical (Quality) Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=5",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522502-6",
                "title": "Close Cleaning Schedule (Pricing Document)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=6",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-02-13T17:03:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522502-7",
                "title": "Grounds Maintenance Schedule (Pricing Document)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=7",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522502-8",
                "title": "Certificates and Declarations",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=8",
                "datePublished": "2025-01-24T16:35:08Z",
                "dateModified": "2025-01-24T16:35:08Z",
                "format": "application/msword"
            },
            {
                "id": "JAN522502-9",
                "title": "TUPE Information - Close Cleaning Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=9",
                "datePublished": "2025-02-11T14:31:33Z",
                "dateModified": "2025-02-14T16:07:27Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "JAN522502-10",
                "title": "Close Cleaning Schedule (Pricing Document)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=10",
                "datePublished": "2025-02-13T17:03:04Z",
                "dateModified": "2025-02-13T17:03:04Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JAN522502-11",
                "title": "TUPE Information - Grounds Maintenance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=11",
                "datePublished": "2025-02-13T17:18:04Z",
                "dateModified": "2025-02-14T16:06:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522502-12",
                "title": "TUPE Information - Grounds Maintenance",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=12",
                "datePublished": "2025-02-14T16:06:16Z",
                "dateModified": "2025-02-14T16:06:16Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JAN522502-13",
                "title": "TUPE Information - Close Cleaning Services",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=13",
                "datePublished": "2025-02-14T16:07:27Z",
                "dateModified": "2025-02-14T16:07:27Z",
                "format": "application/vnd.ms-excel"
            },
            {
                "id": "JAN522502-14",
                "title": "Tender Checklist for completion",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522502&idx=14",
                "datePublished": "2025-02-18T12:49:32Z",
                "dateModified": "2025-02-18T12:49:32Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL534772",
                "documentType": "awardNotice",
                "title": "Close Cleaning and Grounds Maintenance Services",
                "description": "Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534772",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The purpose of this tender is to put in place a contract for Close Cleaning and Grounds Maintenance services to provide a clean, tidy and well-maintained estate on behalf of Glasgow West Enterprises Limited (GWEn) that reflects customer need and good horticultural and environmental practice. All work shall consequently be carried out and timed in such a way as to leave the whole site in a well maintained and tidy condition at all times.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical (Quality)",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "options": {
                    "description": "The client reserves the right to add or omit properties, locations, or specific services from the contract schedule during the term of the contract. Please refer to the notes provided in the schedules (pricing documents) for Close Cleaning and Grounds Maintenance for further information. Tenderers will be asked to provide ad-hoc rates for additional works."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be for 3 years with an optional extension period of up to 2 years. The contract will be renewed prior to contract end date which will be dependent on whether the optional extension periods are utilised."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-02-24T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The relevant information on selection criteria is included in the SPD module and the ITT document.",
                    "minimum": "The relevant information on minimum levels required is included in the SPD module and the ITT document."
                },
                {
                    "type": "technical",
                    "description": "The relevant information on selection criteria is included in the SPD module and the ITT document.",
                    "minimum": "The relevant information on minimum levels required is included in the SPD module and the ITT document."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "90700000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "6 months prior to contract end date of April 2028 (or 6 months prior to April 2029 or April 2030 if one or both optional extension periods are utilised)."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "amendments": [
            {
                "id": "amd-9",
                "description": "The tender deadline has been extended by two days to noon on Wednesday 26 February 2025 due to the PCS portal being unavailable on Saturday 22 February 2025 and Monday 24 February 2025.",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2025-02-24T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-02-26T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2025-02-24T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2025-02-26T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "language": "EN",
    "description": "(SC Ref:796755)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787083"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787083"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000787083"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "171",
            "suppliers": [
                {
                    "id": "org-180",
                    "name": "Ramora Limited"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "171",
            "awardID": "171",
            "status": "active",
            "value": {
                "amount": 773560.8,
                "currency": "GBP"
            },
            "dateSigned": "2025-04-15T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-002613"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "521",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "522",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "523",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "524",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "525",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}