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Commercial Central Heating Planned Maintenance and Reactive Repairs Contract

Link Group Ltd

This public procurement record has 1 release in its history.

Tender

28 Jan 2025 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Link Group Ltd, a registered social landlord headquartered in Edinburgh, is inviting tenders for a Commercial Central Heating Planned Maintenance and Reactive Repairs Contract. This tender, which falls under the industry category of Housing and Community Amenities, encompasses an array of services including annual maintenance of commercial gas appliances, electrical control panel checks, gas meter testing, and repairs of gas escapes, among others. Interested businesses should note the open procurement method and the use of single stage tendering in accordance with the Public Contracts (Scotland) Regulations 2015. The tender is currently open with a submission deadline set for 27 February 2025 at 12:00 PM, and the contract is valued at £1,000,000 GBP. The services are to be delivered throughout the Central Belt of Scotland.

This tender presents a substantial opportunity for businesses specialising in commercial heating system maintenance and repairs. Firms with a strong track record in servicing commercial gas and heating installations, especially those who are Gas Safe Registered or hold relevant accreditations such as NICEIC or SELECT, will find this contract particularly suitable. Additionally, businesses meeting the financial criteria with a minimum general annual turnover of £400,000 in the last two years are encouraged to participate. The contract also allows for further engagement with potential extensions up to 2030, providing consistent work and potential growth. High-quality responses with detailed descriptions of similar past projects and sufficient technical capabilities will be crucial for selection.

How relevant is this notice?

Notice Information

Notice Title

Commercial Central Heating Planned Maintenance and Reactive Repairs Contract

Notice Description

The elements to be covered in the servicing, maintenance and repair contract include, but are not limited to, the following:- (a) Annual Service to all commercial gas appliances within Link stock, including CHP units with relevant regulatory guided certification paperwork in electronic format. (b) Annual check on all electrical control panels serving the commercial heating system. (c) The testing and examination of gas meter installations and all gas supply pipework inside or outside the property. (d) Annual testing on commercial meters and pipe work. (e) Includes the tracing and repairing of gas escapes where necessary, and the replacement of part, or all of the internal existing gas supply pipe work. (f) Natural gas fired central heating boilers and systems, including all components such as casings, heat exchangers, burners, FSD's, fans and motors, control valves, safety and limiting devices, gas valves, flame supervision devices, thermocouples, thermostats, time switches, sequence boards, flue systems, appliance chassis, combustion chambers, insulation panels, integral wiring and control circuitry, gauges and associated equipment. (g) Radiators and radiator valves (including thermostatic radiator valves). (h) System pipework including primary flow and return circuits and all circulatory pipework, valves, fittings etc. (i) Room, hot water, pipe and frost thermostats. BMS. (k) SAV Units and individual domestic heating systems for dwellings supplied by communal heating plant. CRP Units. (m) Plated heat exchangers. (n) Solar Thermal Hot Water Systems. (o) Hot water cylinders/calorifiers of all types. (p) Feed and expansion cistern including bye-law 30 kits. (q) Pressurisation vessels. (r) Circulating pumps and valves (shunt, primary and secondary). (s) Motorised valves, two and three port (t) All consumable items such as lubricants, filters, inhibitors, tape, flux, leadfree solder, jointing compounds, threading tape, batteries, etc. (u) All associated electrical components and wiring. (v) Annual service and maintenance of air conditioning units. (w) Annual service and maintenance of booster pumps/compressors, controls and high-pressure pipe work. (x) Heat Interface Units (HIU) (y) Commercial Air Source Heat Pumps This list of elements covered by the contract covers the main components only and is not intended to be exhaustive. It must be understood that the contract covers all components of the Client's gas and heating installations on their premises as deemed appropriate by the Client's Representative. Any queries should be discussed with the Client's Representative prior to the Contractor's tender being submitted.

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2028-2030) at an estimated value of 200000 GBP (excluding VAT) per annum. The estimated annual value of the contract is 200000 GBP excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788646
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522708
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31600000 - Electrical equipment and apparatus

31680000 - Electrical supplies and accessories

31681000 - Electrical accessories

39715210 - Central-heating equipment

42515000 - District heating boiler

44115200 - Plumbing and heating materials

44115220 - Heating materials

44621112 - Parts of central-heating radiators

44621200 - Boilers

44621220 - Central-heating boilers

45311000 - Electrical wiring and fitting work

45311100 - Electrical wiring work

45311200 - Electrical fitting work

50531100 - Repair and maintenance services of boilers

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jan 20251 years ago
Submission Deadline
27 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2027 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Link Group Ltd
Additional Buyers

Horizon Housing Association Limited

Larkfield Housing Association

West Highland Housing Association

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH14 1RL
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM7 Eastern Scotland, TLM8 West Central Scotland, TLM9 Southern Scotland
Local Authority
City of Edinburgh
Electoral Ward
Fountainbridge/Craiglockhart
Westminster Constituency
Edinburgh South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522708&idx=6
    28th January 2025 - Tender Document B
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522708&idx=5
    28th January 2025 - Tender Document C
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522708&idx=4
    28th January 2025 - Tender Document A
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522708&idx=2
    28th January 2025 - Tender Document D
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522708&idx=3
    28th January 2025 - Tender Document E
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN522708&idx=1
    28th January 2025 - Factoring Written Statement of Service C~urb
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN522708
    Commercial Central Heating Planned Maintenance and Reactive Repairs Contract - The elements to be covered in the servicing, maintenance and repair contract include, but are not limited to, the following:- (a) Annual Service to all commercial gas appliances within Link stock, including CHP units with relevant regulatory guided certification paperwork in electronic format. (b) Annual check on all electrical control panels serving the commercial heating system. (c) The testing and examination of gas meter installations and all gas supply pipework inside or outside the property. (d) Annual testing on commercial meters and pipe work. (e) Includes the tracing and repairing of gas escapes where necessary, and the replacement of part, or all of the internal existing gas supply pipe work. (f) Natural gas fired central heating boilers and systems, including all components such as casings, heat exchangers, burners, FSD's, fans and motors, control valves, safety and limiting devices, gas valves, flame supervision devices, thermocouples, thermostats, time switches, sequence boards, flue systems, appliance chassis, combustion chambers, insulation panels, integral wiring and control circuitry, gauges and associated equipment. (g) Radiators and radiator valves (including thermostatic radiator valves). (h) System pipework including primary flow and return circuits and all circulatory pipework, valves, fittings etc. (i) Room, hot water, pipe and frost thermostats. BMS. (k) SAV Units and individual domestic heating systems for dwellings supplied by communal heating plant. CRP Units. (m) Plated heat exchangers. (n) Solar Thermal Hot Water Systems. (o) Hot water cylinders/calorifiers of all types. (p) Feed and expansion cistern including bye-law 30 kits. (q) Pressurisation vessels. (r) Circulating pumps and valves (shunt, primary and secondary). (s) Motorised valves, two and three port (t) All consumable items such as lubricants, filters, inhibitors, tape, flux, leadfree solder, jointing compounds, threading tape, batteries, etc. (u) All associated electrical components and wiring. (v) Annual service and maintenance of air conditioning units. (w) Annual service and maintenance of booster pumps/compressors, controls and high-pressure pipe work. (x) Heat Interface Units (HIU) (y) Commercial Air Source Heat Pumps This list of elements covered by the contract covers the main components only and is not intended to be exhaustive. It must be understood that the contract covers all components of the Client's gas and heating installations on their premises as deemed appropriate by the Client's Representative. Any queries should be discussed with the Client's Representative prior to the Contractor's tender being submitted.

Open Contracting Data Standard (OCDS)

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