Award

PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

EAST AYRSHIRE COUNCIL

This public procurement record has 3 releases in its history.

Award

11 Sep 2025 at 00:00

TenderUpdate

04 Mar 2025 at 00:00

Tender

03 Feb 2025 at 00:00

Summary of the contracting process

East Ayrshire Council has completed the procurement process for a two-year Mechanical Ventilation (Air Con - HVAC) Service & Maintenance Term Contract, with the possibility of two one-year extensions. This contract focuses on planned inspections, servicing, testing, certification, and emergency repairs of HVAC equipment across various properties. Located in Kilmarnock, under the UKM93 region, the procurement was conducted using an open procedure, starting from the tender stage in February 2025 to the contract award on 11 June 2025. The procurement falls within the 'General public services' industry category and was awarded to Ayrshire Refrigeration Ltd for a value of £519,765.88.

This tender presents substantial opportunities for businesses in the HVAC services sector, particularly those specialising in reactive repairs and maintenance. Companies that are registered under the F-Gas company certification and members of the Building Engineering Services Association (BESA) are ideally suited for such contracts. The emphasis on open procedure promotes fair competition, yet favours SMEs like Ayrshire Refrigeration Ltd, that can meet robust financial standing and insurance requirements. Additionally, the contract offers leverage to expand business portfolios with public sector projects, enhancing credibility and experience.

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Notice Title

PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC

Notice Description

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Lot Information

Lot 1

Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Renewal: 2No. Optional 1 year extensions.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000789495
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539050
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services


CPV Codes

42500000 - Cooling and ventilation equipment

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42512000 - Air-conditioning installations

45331000 - Heating, ventilation and air-conditioning installation work

45331100 - Central-heating installation work

45331200 - Ventilation and air-conditioning installation work

45331210 - Ventilation installation work

45331220 - Air-conditioning installation work

45331221 - Partial air-conditioning installation work

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£640,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£519,765 £500K-£1M

Notice Dates

Publication Date
11 Sep 20255 months ago
Submission Deadline
7 Mar 2025Expired
Future Notice Date
Not specified
Award Date
11 Jun 20258 months ago
Contract Period
Not specified - Not specified
Recurrence
2 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

AYRSHIRE REFRIGERATION

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523047
    PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC - Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539050
    PS-25-08 - Mechanical Ventilation (Air Con - HVAC) Service & Maintenance MTC - Name: Mechanical Ventilation Service & Maintenance Term Contract. Nature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing & certification, and to emergency/reactive repairs of air conditioning/air handling/heat pump equipment. It is anticipated that the majority of work will be carried out during normal working hours (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the contract Appendices document). Location: Properties listed in Appendix 5 - Premises List of the contract Appendices document. Contract length: 2 years plus option of two 1 year extensions.

Open Contracting Data Standard (OCDS)

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