Athletics Track & Football Pitch Replacements with Associated Repairs to Various Schools - Summer 2025

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000792333-2026-02-03T00:00:00Z",
    "date": "2026-02-03T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000792333",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-36",
            "name": "East Renfrewshire Council",
            "identifier": {
                "legalName": "East Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Eastwood HQ, Eastwood Park,",
                "locality": "Giffnock",
                "region": "UKM83",
                "postalCode": "G46 6UG"
            },
            "contactPoint": {
                "name": "Susan Chisusu",
                "email": "susan.chisusu@eastrenfrewshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastrenfrewshire.gov.uk"
            }
        },
        {
            "id": "org-37",
            "name": "Paisley Sheriff Court and Justice of the Peace",
            "identifier": {
                "legalName": "Paisley Sheriff Court and Justice of the Peace"
            },
            "address": {
                "locality": "Paisley",
                "postalCode": "PA3 2HW"
            },
            "contactPoint": {
                "email": "paisley@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-102",
            "name": "East Renfrewshire Council",
            "identifier": {
                "legalName": "East Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Eastwood HQ, Eastwood Park,",
                "locality": "Giffnock",
                "region": "UKM83",
                "postalCode": "G46 6UG"
            },
            "contactPoint": {
                "name": "Susan Chisusu",
                "email": "susan.chisusu@eastrenfrewshire.gov.uk",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.eastrenfrewshire.gov.uk"
            }
        },
        {
            "id": "org-103",
            "name": "Paisley Sheriff Court and Justice of the Peace",
            "identifier": {
                "legalName": "Paisley Sheriff Court and Justice of the Peace"
            },
            "address": {
                "locality": "Paisley",
                "postalCode": "PA3 2HW"
            },
            "contactPoint": {
                "email": "paisley@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Renfrewshire Council",
        "id": "org-102"
    },
    "tender": {
        "id": "ERC000544",
        "title": "Athletics Track & Football Pitch Replacements with Associated Repairs to Various Schools - Summer 2025",
        "description": "Resurface 3 no. 5-aside pitches 3G pitches and 1 larger 3G pitch at Woodfarm High School, resurface running track & long jump at Eastwood High School and carry out identified repairs to MUGA pitch at Joint Faith Campus. Work to be carried out simultaneously and all sites are within East Renfrewshire Council region.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "45212290",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50870000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "77320000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "East Renfrewshire Council"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 760000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "works",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2025-04-09T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-04-09T12:00:00Z"
        },
        "documents": [
            {
                "id": "MAR525855",
                "documentType": "contractNotice",
                "title": "Athletics Track & Football Pitch Replacements with Associated Repairs to Various Schools - Summer 2025",
                "description": "Resurface 3 no. 5-aside pitches 3G pitches and 1 larger 3G pitch at Woodfarm High School, resurface running track & long jump at Eastwood High School and carry out identified repairs to MUGA pitch at Joint Faith Campus. Work to be carried out simultaneously and all sites are within East Renfrewshire Council region.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR525855",
                "format": "text/html"
            },
            {
                "id": "FEB548727",
                "documentType": "awardNotice",
                "title": "Athletics Track & Football Pitch Replacements with Associated Repairs to Various Schools - Summer 2025",
                "description": "Resurface 3 no. 5-aside pitches 3G pitches and 1 larger 3G pitch at Woodfarm High School, resurface running track & long jump at Eastwood High School and carry out identified repairs to MUGA pitch at Joint Faith Campus. Work to be carried out simultaneously and all sites are within East Renfrewshire Council region.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548727",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Resurface 3 no. 5-aside pitches 3G pitches and 1 larger 3G pitch at Woodfarm High School, resurface running track & long jump at Eastwood High School and carry out identified repairs to MUGA pitch at Joint Faith Campus. Work to be carried out simultaneously and all sites are within East Renfrewshire Council region. Contractor must be able to deliver all pitch works including all associated works including but not limited to fencing repairs, floodlighting upgrades and general pitch subbase repairs as required within the 6 week school summer holidays. Contractor must be able to deliver resurfacing of the running track within 13 weeks and utilising the full 6 week school summer holidays.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.",
                "status": "cancelled",
                "value": {
                    "amount": 760000,
                    "currency": "GBP"
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 90
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2025-04-09T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is mandatory that bidders are members of or accredited with and provide evidence for: CSCS - For all site operatives NICEIC/SELECT - For all electrical works SAPCA - For all sports Works"
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum yearly \"specific\" turnover of 1,520,000 GBP for the last 2 years in the business area covered by the contract. The Council reserves the right at its own discretion to seek information from the applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to determine the Applicant's economic and financial standing. East Renfrewshire Council requires to ensure that the economic operator has the necessary economic and financial capacity to perform and complete the contract. In the current difficult economic environment, the Council seeks to ensure that the contractor who undertakes the works has suitable financial strength and capacity to complete these goods, works or services. Where an economic operator wishes to be considered for selection under this contract but cannot meet the turnover and/or Credit Safe score of 30 that economic operator must provide financial information which will satisfy the Council that they have an equivalent level of economic and financial standing; and must provide related guarantees or formal assurances to support their right to participate and be considered for any contract award (Regulation 61(8)). Please note that any financial information disclosed should evidence the financial strength of the economic operator tendering, therefore additional supporting information will need to be provided where joint or group accounts are provided in support of a bid to explain to the Council the relevance of that information. Where the economic bidder relies upon or intends to reply upon any Key Subcontractors in performance of the contract, then the Council reserves the right to assess the financial strength and suitability the Key subcontractor as part of the qualification process; Where the economic operator relies upon a parent company to provide financial assurance in support of their bid, the Council will also reserve the right to seek financial information on the strength and suitability of the parent company; and Where the economic operator relies upon the capacity of other parties in respect of selection and/or performance of the contract, then dependent on the nature of the arrangement the Council may require full disclosure of financial information in support of the bid. For example, where the bidder identifies as a consortium the Council will require that the consortium, as a group, can meet the financial selection requirements contained in the procurement documents. Where a bidder is part of a Consortium, it shall procure the execution and delivery to the Employer of a Consortium Guarantee (in the form provided by the council) executed by each member of the Consortium (acting as Consortium guarantor) in Self Proving Form. The Council reserves the right to monitor that the economic operator continues to meet the financial selection requirements upon receipt of the invitation to tender or after evaluation has been completed and prior to any award being made. Economic operators must inform the Council of any changes to any submission made by them in respect of their financial and or economic situation. The Council will further reserve the right to remove any economic operator from the tendering process where they are no longer able to fulfil any of the selection requirements as directed within the procurement documents. Further detail is contained within the procurement documents. Bidders who cannot meet the required level of turnover will be excluded from this tender.",
                    "minimum": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability Insurance 5 million GBP Professional Indemnity Insurance 2 million GBP (minimum 6 years run off cover required) All Contractors Risk - 2 million GBP"
                },
                {
                    "type": "technical",
                    "description": "Selection criteria as stated in the procurement documents. Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Bidders must provide a response at SPD Q4.C.4 and this will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms. b) >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance. It should be noted that where a bidder is unable to confirm or provide a satisfactory improvement plan the Council reserves the right to remove you from the process. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2C.1 of the qualification envelope."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "45112723",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "(SC Ref:822611)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792333"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000792333"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ERC000544-1",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        }
    ]
}