Award

Commercial Heating Service, Repair and Maintenance

FIFE COUNCIL

This public procurement record has 4 releases in its history.

Award

18 Sep 2025 at 00:00

TenderUpdate

11 Jul 2025 at 00:00

Tender

18 Jun 2025 at 00:00

Planning

10 Mar 2025 at 00:00

Summary of the contracting process

The procurement process for the "Commercial Heating Service, Repair and Maintenance" contract was conducted by Fife Council, located in Glenrothes, UK. It included services related to approximately 340 Property Services sites and 24 Housing Services sites, encompassing public buildings such as schools, sports centres, and older person’s homes. The industry's main category was commercial heating, aligning with CPV classification code 50720000. Initiated as an open procedure, the process went through stages of planning, tender, and concluded with awarding contracts on 16th September 2025. The framework agreement is valid from 1st October 2025 to 30th September 2030, with a potential extension of up to 3 years. The key deadlines involved were impacted by a one-week extension to the tender submission date, concluding on 6th August 2025.

This tender represents a substantial opportunity for businesses specializing in commercial heating system services and maintenance, offering robust growth potential in servicing public buildings across Fife. The open procurement procedure invites competition from a variety of businesses, with a focus on quality and price in equal measures (40% quality and 60% price criteria). Small and medium enterprises (SMEs), as well as larger firms, can leverage this framework to expand their service portfolios and strengthen relationships within the public sector. The presence of multiple suppliers like Lovat's Group Ltd and NG Bailey - Facilities Services highlights a competitive landscape, providing smaller businesses a chance to scale by aligning with Fife Council’s strategic priorities on sustainable energy management and infrastructure upgrades.

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Notice Title

Commercial Heating Service, Repair and Maintenance

Notice Description

The requirement is for Commercial Heating Service, Repairs and Maintenance of approximately 340 Property Services sites and 24 Housing Services sites and comprises: All Fife Council's public buildings including schools, halls, sports centres, older person's homes, offices, sheltered housing complexes etc. Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature. Plant and equipment consisting of but not limited to natural gas, LPG & oil- fired commercial boilers, water heaters, radiant tube heaters, warm air heaters etc. School Science Lab equipment (booms, taps, bollards, fume cupboards, sensors etc) and technical room equipment (forges etc). Pressurisation units, booster pumps, fan assisted convectors, chimney sweeping, chimney inspections, rainwater harvesting pumps, solar systems and PV installations. Two large district heating schemes Dunfermline Community Energy Scheme and Glenrothes Energy Network.

Lot Information

Commercial Heating Repairs and Maintenance

The requirement is for Commercial Heating Service, Repairs and Maintenance of approximately 340 Property Services sites and 24 Housing Services sites and comprises: All Fife Council's public buildings including schools, halls, sports centres, older person's homes, offices, sheltered housing complexes etc. Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature. Plant and equipment consisting of but not limited to natural gas, LPG & oil- fired commercial boilers, water heaters, radiant tube heaters, warm air heaters etc. School Science Lab equipment (booms, taps, bollards, fume cupboards, sensors etc) and technical room equipment (forges etc). Pressurisation units, booster pumps, fan assisted convectors, chimney sweeping, chimney inspections, rainwater harvesting pumps, solar systems and PV installations. Two large district heating schemes Dunfermline Community Energy Scheme and Glenrothes Energy Network.

Renewal: Optional extension of up to 3 yars

District Heating Repairs and Maintenance

MAINTENANCE AND REPAIRS TO COMMERCIAL HEATING INSTALLATIONS FRAMEWORK 1ST OCTOBER 2025 - 30TH SEPTEMBER 2030 WITH OPTIONAL EXTENSION OF 3 YEARS

Renewal: Optional extension of up to 3 years

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000792819
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539546
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services


CPV Codes

09323000 - District heating

39715200 - Heating equipment

39715210 - Central-heating equipment

42515000 - District heating boiler

44115200 - Plumbing and heating materials

44620000 - Central-heating radiators and boilers and parts

44621110 - Central-heating radiators

44621220 - Central-heating boilers

44621221 - Parts of central-heating boilers

45232140 - District-heating mains construction work

45251250 - District-heating plant construction work

45331100 - Central-heating installation work

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

71314310 - Heating engineering services for buildings

Notice Value(s)

Tender Value
£10,200,000 £10M-£100M
Lots Value
£11,152,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£4,934,989 £1M-£10M

Notice Dates

Publication Date
18 Sep 20255 months ago
Submission Deadline
29 Jul 2025Expired
Future Notice Date
15 May 2025Expired
Award Date
16 Sep 20255 months ago
Contract Period
1 Oct 2025 - 30 Sep 2029 4-5 years
Recurrence
Optional extension available until 30th Sept 2033

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Billie Robb, Jack Dryburgh
Contact Email
billie.robb@fife.gov.uk, jack.dryburgh@fife.gov.uk
Contact Phone
+44 3451550000

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
4
Supplier Names

LOVAT'S GROUP

NG BAILEY - FACILITIES SERVICES

RICHARD IRVIN FM

VITAL ENERGI UTILITIES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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