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Supply, Install, Maintain and Repair of Vehicle Activated Signs

East Ayrshire Council

This public procurement record has 3 releases in its history.

Award

11 Sep 2025 at 01:00

OJEU - F3 - Contract Award Notice
TenderUpdate

16 Jun 2025 at 01:00

OJEU - F14 - Corrigendum
Tender

28 May 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Ayrshire Council, situated in Kilmarnock, has successfully concluded a procurement process concerning the "Supply, Install, Maintain and Repair of Vehicle Activated Signs". This public contract, categorised under "general public services" with a focus on "goods", pertains to work across East Ayrshire and South Ayrshire (regions UKM93 and UKM94). The contract, with a value of £850,000, was awarded on 9th September 2025 to Swarco UK & Ireland Ltd, a large supplier based in Basingstoke. The procurement process followed an open procedure, aiming to enhance road safety through the maintenance and installation of electronic vehicle activated signs. Initial tenders for this contract were to be submitted by 30th June 2025, but an extension allowed submissions until 7th July 2025.

This tender represents significant growth opportunities, particularly for businesses specialised in traffic management and electronic signage solutions. Companies proficient in delivering high-quality maintenance and installation services for road safety equipment will find this project aligns well with their offerings. The contract offers potential long-term collaboration with East Ayrshire Council and the Ayrshire Roads Alliance, as it includes a structured maintenance schedule for 280 signs in East Ayrshire and 117 in South Ayrshire, alongside repairs and database management. This framework not only supports local infrastructure development but also provides a platform for companies to showcase their expertise in maintaining advanced electronic systems, thereby enhancing their portfolio and credibility in the public sector market.

How relevant is this notice?

Notice Information

Notice Title

Supply, Install, Maintain and Repair of Vehicle Activated Signs

Notice Description

Supply, Installation, Repairs & Maintenance of Electronic Vehicle Activated Signs in East Ayrshire and South Ayrshire

Lot Information

Lot 1

East Ayrshire Council is currently inviting tenders from a suitably qualified company to work in close co-operation with the Council and adopt a positive and flexible approach in delivering the supply, installation, repair and maintenance of a variety of electronic vehicle activated signs. The Ayrshire Roads Alliance are responsible for this service within the East and South Ayrshire Council areas. Ayrshire Roads Alliance (ARA) is a shared integrated roads and transportation service established in 2014 and provides the combined roads service for East and South Ayrshire Councils. The Service is delivered with the overall objective of improving the road and transportation service in both Council areas and is led by East Ayrshire Council. Supply and installation of the signs will be on an as required basis, with a planned maintenance schedule for 280 signs within the East Ayrshire area and 117 signs within the South Ayrshire area; a re-programming schedule for some signs will be required, approximately 164. No guarantees can be given as to the actual quantity of signs that will require to be purchased over the period of the contract. A call-out repairs service will also be required, together with the Councils direct access to the successful Service Providers database asset management system for record purposes for managing and monitoring, relating to locations, repairs, faults, drawings etc. The successful supplier must be able to maintain and repair the Councils current inventory of Electronic Vehicle Activated Signs. An inventory of all signs is included within the Pricing Schedule.

Renewal: 2 x 1 year extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000799945
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538992
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

45 - Construction work

50 - Repair and maintenance services

CPV Codes

34923000 - Road traffic-control equipment

34924000 - Variable message signs

34992100 - Illuminated traffic signs

45316211 - Installation of illuminated road signs

50230000 - Repair, maintenance and associated services related to roads and other equipment

Notice Value(s)

Tender Value
£850,000 £500K-£1M
Lots Value
£850,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£850,000 £500K-£1M

Notice Dates

Publication Date
11 Sep 202511 months ago
Submission Deadline
30 Jun 2025Expired
Future Notice Date
Not specified
Award Date
9 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
In 3, 4 or 5 years, subject to contract extensions invoked.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire, TLM94 South Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

Swarco UK & Ireland Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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