Notice Information
Notice Title
Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works
Notice Description
The University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract is split into 2 lots as follows, with one supplier appointed per lot. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
Lot Information
Central & Accommodation Area
The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 1: Central & Accommodation Area. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied (3+1+1).
Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).
Science & Engineering, and Meds & Vets AreasThe University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 2: Science & Engineering, and Medical & Veterinary Areas. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
Options: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied (3+1+1).
Renewal: Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000801776
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557626
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
-
- CPV Codes
31625200 - Fire-alarm systems
45312100 - Fire-alarm system installation work
50000000 - Repair and maintenance services
Notice Value(s)
- Tender Value
- £10,000,000 £10M-£100M
- Lots Value
- £10,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- £10,000,000 £10M-£100M
Notice Dates
- Publication Date
- 9 Jun 20262 months ago
- Submission Deadline
- 6 Nov 2025Expired
- Future Notice Date
- 21 Jul 2025Expired
- Award Date
- 28 May 20263 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- University Of Edinburgh
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH1 1HT
- Postcode Area
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- City Centre
- Westminster Constituency
- Edinburgh East and Musselburgh
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN532678
Fire Alarms & Associated Services - General and Reactive Maintenance and Planned Works up the value of 150k GBP (excl. VAT) - The University of Edinburgh is due to go out to tender within the next month or two to establish contracting arrangements for a contract covering both general & reactive maintenance of fire alarms and associated services, and planned fire alarm works up to and including the value of 150,000 GBP excluding VAT, which would ensure the University are meeting our obligations throughout the estate. This contract will likely be divided into 2 geographical lots described below. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Meds & Vets Areas It is intended that the contract will in place for an initial term of 3 years with two options to extend for periods of 1-year each (3+1+1). Interested parties should note their interest on this notice. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540663
Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works - The University of Edinburgh will shortly be going out to tender via a Restricted Procedure to engage two suitably qualified, resourced and experienced organisations to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract will likely be divided into 2 geographical lots described below. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas Total Estimated Contract Value (Both Lots): 10,000,000 GBP excluding VAT over the full 5-year contract period (2,000,000 GBP per annum). Lot 1: 5,500,000 GBP excluding VAT over the full 5-year contract period (1,100,000 GBP per annum). Lot 2: 4,500,000 GBP excluding VAT over the full 5-year contract period (900,000 GBP per annum). Please note, these values are estimates only, and not guaranteed values. Fire Alarms and Associated Services include the Maintenance, Reactive Maintenance, upgrades and replacements to a maximum value of the following Associated Services: - a) Remote Monitoring Centre for Alarm Signalling. b) Automatic door closers - Motorised & Magnetic c) Fire Suppressant Systems and Room Integrity Inspections. d) Voice Evacuation System e) Fireman's phone f) Alerter Systems g) Gas detection Systems h) EVC Systems i) VESDA Systems j) Cause & Effect testing verification k) Fire Curtains l) Fire Shutters m) Stair pressurisation/ Smoke vent Systems As Fire Alarm systems play a major part of building Health & Safety. The University has a responsibility to ensure all Fire alarm reactive works have an initial response time of one hour by competent personnel. Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report. It is anticipated that the contract will in place for an initial term of 3 years with two options to extend for periods of 1-year each (3+1+1). -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557626
Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works - The University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract is split into 2 lots as follows, with one supplier appointed per lot. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.