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Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement

South Ayrshire Council

This public procurement record has 2 releases in its history.

Award

29 Jan 2026 at 00:00

OJEU - F3 - Contract Award Notice
Tender

11 Jul 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

South Ayrshire Council, in collaboration with East Ayrshire Council, North Ayrshire Council, and NHS Ayrshire & Arran, has completed a public procurement process for a framework agreement titled "Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment". This contract encompasses the inspection, servicing, maintenance, and repair of community equipment used by clients across Ayrshire, including care homes. The procurement process was conducted using an open procedure, which began the tendering stage on 11th July 2025 and ended with contract award on 19th August 2025. The total contract value is £1,302,150 GBP, with the contract signing finalised on 23rd January 2026. The contract's services are governed by compliance with relevant regulations, including PUWER and LOLER, and are shaped by strict performance indicators to ensure quality delivery.

This framework presents a valuable opportunity for businesses specialising in equipment maintenance and repair services. The open procedure invites a diverse range of suppliers, particularly those with the capability to deliver high-quality services across various locations in Ayrshire. Large-scale operations like Arjo UK, which was awarded the contract, exemplify the potential for substantial business growth through such public procurement opportunities, providing services that comply with regulatory standards while facilitating community engagement and the provision of out-of-hours services. Being part of this framework could also enhance a company’s profile in the public sector, paving the way for future contracts and projects.

How relevant is this notice?

Notice Information

Notice Title

Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement

Notice Description

East Ayrshire Council, NHS Ayrshire and Arran, North Ayrshire Council, and South Ayrshire Council (the Partners) are seeking to appoint a Service Provider who will be responsible for providing the following services. - Deliver a comprehensive and thorough Inspection, Service, Maintenance and Repair Service of items of Community equipment, for clients located throughout Ayrshire. Equipment will normally be in domestic or alternative designated environments such as Care Homes where care provision can take place. Additionally, there may be an occasional requirement to service / repair equipment out with the boundary of Ayrshire. - Provide a repair service on a call-out basis, including provision of an "out of hours" service. The Services shall be carried out in accordance with the relevant manufacturer's instructions for the equipment concerned, the Provision and Use of Work Equipment Regulations 1998 (PUWER), the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and Portable Appliance Testing.

Lot Information

Lot 1

East Ayrshire Council, NHS Ayrshire and Arran, North Ayrshire Council, and South Ayrshire Council (the Partners) are seeking to appoint a Service Provider who will be responsible for providing the following services. - Deliver a comprehensive and thorough Inspection, Service, Maintenance and Repair Service of items of Community equipment, for clients located throughout Ayrshire. Equipment will normally be in domestic or alternative designated environments such as Care Homes where care provision can take place. Additionally, there may be an occasional requirement to service / repair equipment out with the boundary of Ayrshire. - Provide a repair service on a call-out basis, including provision of an "out of hours" service. The Services shall be carried out in accordance with the relevant manufacturer's instructions for the equipment concerned, the Provision and Use of Work Equipment Regulations 1998 (PUWER), the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and Portable Appliance Testing.

Renewal: Two (2) years (+1) (+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000804204
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548312
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

50 - Repair and maintenance services

85 - Health and social work services

CPV Codes

33190000 - Miscellaneous medical devices and products

33192000 - Medical furniture

33192600 - Lifting equipment for health care sector

50410000 - Repair and maintenance services of measuring, testing and checking apparatus

85323000 - Community health services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,302,150 £1M-£10M

Notice Dates

Publication Date
29 Jan 20267 months ago
Submission Deadline
19 Aug 2025Expired
Future Notice Date
Not specified
Award Date
23 Jan 20267 months ago
Contract Period
Not specified - Not specified
Recurrence
May 2029

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Additional Buyers

East Ayrshire Council

NHS Ayrshire & Arran

North Ayrshire Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM Scotland
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

Arjo UK

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534541
    Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement - East Ayrshire Council, NHS Ayrshire and Arran, North Ayrshire Council, and South Ayrshire Council (the Partners) are seeking to appoint a Service Provider who will be responsible for providing the following services. - Deliver a comprehensive and thorough Inspection, Service, Maintenance and Repair Service of items of Community equipment, for clients located throughout Ayrshire. Equipment will normally be in domestic or alternative designated environments such as Care Homes where care provision can take place. Additionally, there may be an occasional requirement to service / repair equipment out with the boundary of Ayrshire. - Provide a repair service on a call-out basis, including provision of an "out of hours" service. The Services shall be carried out in accordance with the relevant manufacturer's instructions for the equipment concerned, the Provision and Use of Work Equipment Regulations 1998 (PUWER), the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and Portable Appliance Testing.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN548312
    Pan-Ayrshire Servicing, Maintenance and Repair of Community Equipment Framework Agreement - East Ayrshire Council, NHS Ayrshire and Arran, North Ayrshire Council, and South Ayrshire Council (the Partners) are seeking to appoint a Service Provider who will be responsible for providing the following services. - Deliver a comprehensive and thorough Inspection, Service, Maintenance and Repair Service of items of Community equipment, for clients located throughout Ayrshire. Equipment will normally be in domestic or alternative designated environments such as Care Homes where care provision can take place. Additionally, there may be an occasional requirement to service / repair equipment out with the boundary of Ayrshire. - Provide a repair service on a call-out basis, including provision of an "out of hours" service. The Services shall be carried out in accordance with the relevant manufacturer's instructions for the equipment concerned, the Provision and Use of Work Equipment Regulations 1998 (PUWER), the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and Portable Appliance Testing.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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