Notice Information
Notice Title
Close Cleaning and Grounds Maintenance Services
Notice Description
Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity. This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'. Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.
Lot Information
Lot 1
Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity.
Options: The client reserves the right to add or omit properties, locations or specific services from the contract schedule during the term of the contract.
Procurement Information
Due to unforeseen circumstances, GWEn will be without a service provider for these essential services as of 1st August 2025. In accordance with the strict conditions outlined in the Directive, this VEAT notice is issued to address the extreme urgency of the situation. The immediate procurement of these services is necessary to maintain continuity of service and avoid significant disruption, which would negatively impact tenants and the wider community.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000804721
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534937
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- OJEU - F15 - Voluntary Ex Ante Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
50000000 - Repair and maintenance services
77314000 - Grounds maintenance services
90700000 - Environmental services
90910000 - Cleaning services
90911200 - Building-cleaning services
90911300 - Window-cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £197,000 £100K-£500K
Notice Dates
- Publication Date
- 17 Jul 20257 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 17 Jul 20257 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GLASGOW WEST HOUSING ASSOCIATION LIMITED
- Contact Name
- Not specified
- Contact Email
- flexibleprocurement@scotland-excel.org.uk
- Contact Phone
- +44 1413316650
Buyer Location
- Locality
- GLASGOW
- Postcode
- G3 7SL
- Post Town
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Anderston/City/Yorkhill
- Westminster Constituency
- Glasgow North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534937
Close Cleaning and Grounds Maintenance Services - Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity. This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'. Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000804721-2025-07-17T00:00:00Z",
"date": "2025-07-17T00:00:00Z",
"ocid": "ocds-r6ebe6-0000804721",
"initiationType": "tender",
"parties": [
{
"id": "org-22",
"name": "Glasgow West Housing Association Limited",
"identifier": {
"legalName": "Glasgow West Housing Association Limited"
},
"address": {
"streetAddress": "5 Royal Crescent",
"locality": "Glasgow",
"region": "UKM82",
"postalCode": "G3 7SL"
},
"contactPoint": {
"email": "flexibleprocurement@scotland-excel.org.uk",
"telephone": "+44 1413316650",
"faxNumber": "+44 1413316679",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "06",
"description": "Housing and community amenities",
"scheme": "COFOG"
}
],
"url": "http://www.gwha.org.uk/"
}
},
{
"id": "org-23",
"name": "Caledonian Maintenance Services Ltd",
"identifier": {
"legalName": "Caledonian Maintenance Services Ltd"
},
"address": {
"streetAddress": "68 Bogmoor Place, Shieldhall",
"locality": "Glasgow",
"region": "UKM",
"postalCode": "G51 4SN"
},
"contactPoint": {
"telephone": "+44 1414457950"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-15",
"name": "Glasgow Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
},
"address": {
"streetAddress": "1 Carlton Place",
"locality": "Glasgow",
"postalCode": "G5 9TW"
},
"contactPoint": {
"telephone": "+44 1414298888",
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "Glasgow West Housing Association Limited",
"id": "org-22"
},
"tender": {
"id": "ocds-r6ebe6-0000804721",
"title": "Close Cleaning and Grounds Maintenance Services",
"description": "Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity. This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'. Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "77314000",
"scheme": "CPV"
},
{
"id": "50000000",
"scheme": "CPV"
},
{
"id": "90911200",
"scheme": "CPV"
},
{
"id": "90911300",
"scheme": "CPV"
},
{
"id": "90910000",
"scheme": "CPV"
},
{
"id": "90700000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM82"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationale": "Due to unforeseen circumstances, GWEn will be without a service provider for these essential services as of 1st August 2025. In accordance with the strict conditions outlined in the Directive, this VEAT notice is issued to address the extreme urgency of the situation. The immediate procurement of these services is necessary to maintain continuity of service and avoid significant disruption, which would negatively impact tenants and the wider community.",
"mainProcurementCategory": "services",
"documents": [
{
"id": "JUL534937",
"documentType": "awardNotice",
"title": "Close Cleaning and Grounds Maintenance Services",
"description": "Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity. This public contract shall be awarded under Regulation 33(1)(C) utilising the negotiated procedure without prior publication of a contract notice 'for reasons of extreme urgency'. Justification of this intention together with full details of the intended contract are included within section IV.1.1 of this notice.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL534937",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Glasgow West Housing Association (GWHA) intends to enter into a time-limited agreement for the provision of Close Cleaning and Grounds Maintenance services. This interim arrangement will ensure continuity of essential estate services on behalf of Glasgow West Enterprises Limited (GWEn), maintaining a clean, tidy, and well-managed environment in line with customer expectations and good horticultural and environmental practice. This agreement will remain in place while GWHA undertakes a comprehensive review of its service requirements and procurement documentation, with a view to re-tendering the opportunity.",
"status": "complete",
"options": {
"description": "The client reserves the right to add or omit properties, locations or specific services from the contract schedule during the term of the contract."
},
"hasOptions": true
}
],
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"classification": {
"id": "90700000",
"scheme": "CPV"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"awards": [
{
"id": "ocds-r6ebe6-0000804721-1",
"suppliers": [
{
"id": "org-23",
"name": "Caledonian Maintenance Services Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-r6ebe6-0000804721-1",
"awardID": "ocds-r6ebe6-0000804721-1",
"status": "active",
"value": {
"amount": 197000,
"currency": "GBP"
},
"dateSigned": "2025-07-17T00:00:00Z"
}
],
"language": "EN",
"description": "It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33 (1) (c) NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804721. (SC Ref:804721)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804721"
}
],
"noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}