Digital Access Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000808401-2025-08-29T00:00:00Z",
    "date": "2025-08-29T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000808401",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "Scottish Natural Heritage",
            "identifier": {
                "legalName": "Scottish Natural Heritage"
            },
            "address": {
                "streetAddress": "Great Glen House, Leachkin Road",
                "locality": "Inverness",
                "region": "UKM62",
                "postalCode": "IV3 8NW"
            },
            "contactPoint": {
                "email": "flexibleprocurement@scotland-excel.org.uk",
                "telephone": "+44 1463725097",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nature.scot"
            }
        },
        {
            "id": "org-7",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-1",
            "name": "Scottish Natural Heritage",
            "identifier": {
                "legalName": "Scottish Natural Heritage"
            },
            "address": {
                "streetAddress": "Great Glen House, Leachkin Road",
                "locality": "Inverness",
                "region": "UKM62",
                "postalCode": "IV3 8NW"
            },
            "contactPoint": {
                "email": "flexibleprocurement@scotland-excel.org.uk",
                "telephone": "+44 1463725097",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "National or federal agency/office",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nature.scot"
            }
        },
        {
            "id": "org-2",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Inverness Justice Centre, Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Scottish Natural Heritage",
        "id": "org-1"
    },
    "tender": {
        "id": "PP1341",
        "title": "Digital Access Management System",
        "description": "NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.",
        "status": "cancelled",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 250000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2025-09-29T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2025-09-29T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG537892",
                "documentType": "contractNotice",
                "title": "Digital Access Management System",
                "description": "NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG537892",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "AUG537892-1",
                "title": "Statement of Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=1",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG537892-2",
                "title": "Requirements Specification",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=2",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG537892-3",
                "title": "Functional Requirements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=3",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG537892-4",
                "title": "Technical Questionnaire",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=4",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG537892-5",
                "title": "Data Protection Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=5",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG537892-6",
                "title": "Pricing Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=6",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG537892-7",
                "title": "Terms and Conditions",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=7",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/pdf"
            },
            {
                "id": "AUG537892-8",
                "title": "Tender Declaration",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG537892&idx=8",
                "datePublished": "2025-08-28T09:20:06Z",
                "dateModified": "2025-08-28T09:20:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG538039",
                "documentType": "awardNotice",
                "title": "Digital Access Management System",
                "description": "NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG538039",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions.. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "A. Sustainability",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract is for 36 months with an option to further extend for an additional 2 x 24-month extensions, totalling a maximum of seven years."
                }
            }
        ],
        "bidOpening": {
            "date": "2025-09-29T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015. Tenderers should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc. Failure to do so may result in the Tenderer being excluded from the Procurement Process"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:808676)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808401"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000808401"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "PP1341",
            "status": "unsuccessful",
            "statusDetails": "discontinued",
            "relatedLots": [
                "1"
            ]
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2025/S 000-051777"
        }
    ]
}