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Digital Asset Management System

Scottish Natural Heritage

This public procurement record has 2 releases in its history.

Award

01 Dec 2025 at 00:00

OJEU - F3 - Contract Award Notice
Tender

29 Aug 2025 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Scottish Natural Heritage, a national agency located in Inverness, has announced an open tender for a Digital Asset Management System. The procurement, classified under the Environmental Protection industry category, is at the Tender stage. The system aims to manage and store various media assets effectively. Bids are to be submitted electronically through the specified portal by 29th September 2025. The contract, worth an estimated £250,000, spans 36 months, with options for two additional 24-month extensions, extending potentially to seven years.

This tender presents a growth opportunity for businesses involved in digital solutions, media management, and IT services. Companies with expertise in developing secure, accessible, and scalable asset management systems are well-suited to compete, especially those that can deliver solutions compliant with the latest web content accessibility guidelines. The project provides an excellent opening for firms looking to expand their reach within the public sector, particularly in government and environmental sectors.

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Notice Information

Notice Title

Digital Asset Management System

Notice Description

NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.

Lot Information

Lot 1

Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions.. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The initial contract is for 36 months with an option to further extend for an additional 2 x 24-month extensions, totalling a maximum of seven years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000808655
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC544643
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£194,670 £100K-£500K

Notice Dates

Publication Date
1 Dec 20258 months ago
Submission Deadline
29 Sep 2025Expired
Future Notice Date
Not specified
Award Date
27 Nov 20259 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Natural Heritage
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV3 8NW
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Innaxys Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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