Notice Information
Notice Title
Three Year ICT Managed Service Contract 2026-2029
Notice Description
The contract will be for the provision of Southside Housing Association's Managed ICT Service. This includes our main office at 135 Fifty Pitches Road, Glasgow; our subsidiary office at 435 Shields Road, Glasgow and our mobile working staff who use tablets and phones while out in our estates and in residents' homes. You will work in partnership with the small IT Team to ensure the annual cycle of ICT support and management, installation and administration of Microsoft and Windows Licences, hosting of 21 servers and management of 3CX phone system. The Association owns its ICT infrastructure and hardware. It leases servers from our current IT Managed Service provider. It leases telecommunication lines and, in some instances, uses the servers hosted by software database providers. A scope of works is listed in Document B. A brief outline of Southside's infrastructure is in Document C. The commencement date of the contract is 1st February 2026. The contract will be for 3 years from the commencement date with the option to extend the contract by two further years in 1 + 1 year (12 month) increments, agreeable to both parties.
Lot Information
Lot 1
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulation 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor
Renewal: May take up option of twelve month extensions up to a maximum of two further years (2029-2031) at an estimated value 57399 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 57399 GBP
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000814418
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV544137
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- OJEU - F14 - Corrigendum
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
50312000 - Maintenance and repair of computer equipment
50312100 - Maintenance and repair of mainframe computers
50312110 - Maintenance of mainframe computers
50312120 - Repair of mainframe computers
50312200 - Maintenance and repair of minicomputers
50312210 - Maintenance of minicomputers
50312220 - Repair of minicomputers
50312400 - Maintenance and repair of microcomputers
50312410 - Maintenance of microcomputers
50312420 - Repair of microcomputers
50312600 - Maintenance and repair of information technology equipment
50312610 - Maintenance of information technology equipment
50320000 - Repair and maintenance services of personal computers
50321000 - Repair services of personal computers
50322000 - Maintenance services of personal computers
50324000 - Support services of personal computers
50334100 - Repair and maintenance services of line telephony equipment
72222300 - Information technology services
72223000 - Information technology requirements review services
72267100 - Maintenance of information technology software
72514100 - Facilities management services involving computer operation
72514200 - Facilities management services for computer systems development
72514300 - Facilities management services for computer systems maintenance
72590000 - Computer-related professional services
72600000 - Computer support and consultancy services
72610000 - Computer support services
72611000 - Technical computer support services
72700000 - Computer network services
72820000 - Computer testing services
72900000 - Computer back-up and catalogue conversion services
72910000 - Computer back-up services
80533100 - Computer training services
Notice Value(s)
- Tender Value
- £286,996 £100K-£500K
- Lots Value
- £286,995 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 24 Nov 20259 months ago
- Submission Deadline
- 1 Dec 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- 2028 at the earliest if the optional 12 month extensions are not applied
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Southside Housing Association Ltd
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- GLASGOW
- Postcode
- G51 4EB
- Postcode Area
- Glasgow
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM3 West Central Scotland
- Small Region (ITL 3)
- TLM32 Glasgow City
- Delivery Location
- TLM82 Glasgow City
-
- Local Authority
- Glasgow City
- Electoral Ward
- Cardonald
- Westminster Constituency
- Paisley and Renfrewshire North
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542456&idx=4
19th November 2025 - Additional information on our current virtual servers -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542456&idx=1
31st October 2025 - Document C -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542456&idx=2
31st October 2025 - Document B -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT542456&idx=3
31st October 2025 - Document A -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT542456
Three Year ICT Managed Service Contract 2026-2029 - The contract will be for the provision of Southside Housing Association's Managed ICT Service. This includes our main office at 135 Fifty Pitches Road, Glasgow; our subsidiary office at 435 Shields Road, Glasgow and our mobile working staff who use tablets and phones while out in our estates and in residents' homes. You will work in partnership with the small IT Team to ensure the annual cycle of ICT support and management, installation and administration of Microsoft and Windows Licences, hosting of 21 servers and management of 3CX phone system. The Association owns its ICT infrastructure and hardware. It leases servers from our current IT Managed Service provider. It leases telecommunication lines and, in some instances, uses the servers hosted by software database providers. A scope of works is listed in Document B. A brief outline of Southside's infrastructure is in Document C. The commencement date of the contract is 1st February 2026. The contract will be for 3 years from the commencement date with the option to extend the contract by two further years in 1 + 1 year (12 month) increments, agreeable to both parties.
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.